Charter Schools Weekly Newsletter (Includes Action Items)

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Office of Charter Schools

6303 Mail Service Center, Raleigh, NC 27699-6303  •  919.807.3491


WEEKLY NEWSLETTER  –  April 21, 2017


Upcoming Events

 

May 2 - 4, 2017

State Board of Education Meeting 

 

May 8, 2017

Charter Schools Advisory Board Meeting

 


Action Items Due 

 

March 30 - April 30, 2017

Public Comment - NC Extended Content Standards for ELA

 

April 10 - 21, 2017

Accountability Roster (Teacher Verification)

 

Each Tuesday - September 19, 2017

Finance Officers' Webinar - 9:00 am - 9:30 am


Action Items Due Next Week


April 22 - May 19, 2017

Accountability Roster (School Verification)


April 24, 2017

OCR/CRDC Certification Due

Accountability Testing Webinar

 

April 25, 2017

NC School Jobs Onsite Training - Charlotte NC

 

April 27, 2017

OCS Monthly Audible


Weekly - May 2017 

NC School Jobs Webinar - Please visit this website to learn more about and register for the training opportunities


Future Action Items

 

 

April 30, 2017

Performance Framework Submission Pt. 4 Due

 

May 1, 2017

BTSP Peer Review Form Due

 

May 1, 2017

Spring 2017 Related Services Meeting

 

May 2, 2017

2017 NC Homeless Education Learning Institute

 

May 20 - June 2, 2017

Accountability Roster (District Verification)

 

May 26, 2017

IDEA Grant Due

 

June 13 - 14, 2017

New Charter Schools Leaders Institute


June 15, 2017

McKinney-Vento Data Submission

 

June 30, 2017

EC Summer Institute Registration Due

NCDPI Office of Charter Schools (OCS) Updates

Office of Charter Schools (OCS) Monthly Audible (Webinar) 


The OCS monthly Audible (webinar) will be held Thursday, April 27 at 10:00 am. This webinar will feature a presentation on Character Education from representatives from NCDPI and a presentation on the Expanding Opportunities Through Quality Charter Schools Program (CSP) – Grants to State Entities opportunity from the Office of Charter Schools. Webinar access information is provided below:

 

Please join my meeting from your computer, tablet or smartphone. 
https://global.gotomeeting.com/join/288068285 
You can also dial in using your phone. 
United States: +1 (646) 749-3122 
Access Code: 288-068-285 


2017 Charter School Performance Framework Submission Dates - Reminder

 

OCS collects evidence of operational, financial, and academic compliance through the Charter School Performance Framework (PF). January 2017 begins the collection process for the 2017 Charter School Performance Framework . 

 

Based on feedback, submissions for the 2017 PF are staggered to allow extended periods of collection and review.  The 2017 Charter School Performance Framework document library is now open for submissions. Your school’s username for the 2017 SharePoint system is the same as your 2016 PF.  

 

Deadline- April 30, 2017- ONLY FOR 2018 RENEWAL SCHOOLS

 

                B1- Graduation Requirements (if you are a K-8, you do not need to submit this item)

                B2- Student Promotion Requirements

                B7- Student Discipline Policy

 

Performance Framework Upload Center Instructions - How to Submit Performance Framework Documents

 

  • Step 1 - Review Performance Framework Criteria under the “Criteria” section. Click the small triangle next to each category to read the descriptions.

 

  • Step 2 - Before uploading any documents ensure all files are prepared in PDF format using the naming convention “SchoolName_MeasureName_YY”.

 

  • Step 3 - Under “Upload Documents” section, click “Add Document”. Click “Choose File”, navigate to the file’s location, and affirm your selection. Uncheck “Overwrite existing files”.

 

  • Step 4 - Another dialog box will appear with required fields. Select the “LEA” and “Measure”. Enter  “Contact Name” and “Contact Email”. Click “Check-In” to complete upload process. The uploaded documents will display under the “Upload Documents” section.

 

  • Step 5 - Repeat Steps 1-5 for all documents. A confirmation email will be sent for each uploaded document. If you do not receive a confirmation email, your upload did not go through correctly.  Please try uploading the document again.

 

Please refer to the 2017 Charter School Performance Framework Resources for item specifics (included in the document list). To access the system, please go to https://leadpincgov.sharepoint.com/sites/lea/Pages/pfp.aspx.

 

For questions regarding the 2017 Charter School Performance Framework please contact Cande Wood at (919) 807-3493 or Cande.Wood@dpi.nc.gov

 

Moving forward we are asking that all Charter School requests for SharePoint assistance be requested through the Support Center by calling 919-807-4357 to help ensure you are getting the assistance you need as soon as possible. While the monthly submissions are due on the last day of the month, please do not wait until the last day to submit as you may need technical assistance. The Service Support Center can take several days to address password resets and other technical support.

 

Attachment:    PF Resources

Reporting

NC School Jobs by PeopleAdmin - Reminder


There are over 70 districts live in the system and a number of charter schools are beginning to post positions as well, so we encourage you to take advantage of this resource as soon as you can. We have thousands of applicants in the system which your school will have access to when you go live in the system.

 

The steps associated with implementation are:  

 

  • Contact Craig Tucker at craig.tucker@dpi.nc.gov to request an NC School Jobs workbook
  • Complete the workbook and submit your school’s logo
  • Participate in Training
  • Familiarize yourself with the system
  • Execute a few cutover steps and go-live in the system

 

Webinar training classes are scheduled on a weekly basis. Please visit this website to learn more about and register for the training opportunities. Webinars will last 1.5 hours with the ability to continue an additional 30 minutes if requested. Team members from the service provider, Jeff Davenport and Bill Barry, will lead the trainings and assist you with the implementation process.


Professional Development

New Charter School Leaders Institute

 

Registration is now open for the  2017 New Charter School Leaders Institute.  This 2-day event will be held June 13-14, 2017 at the NCDPI Building in downtown Raleigh (301 N. Wilmington St.).  

 

Participants will have an opportunity to hear from experts from NCDPI, DHHS, DPS, and local charter schools on various topics.  Some of the topics will include the Multi-Tiered System of Support, School Safety, State Health Requirements, Building Culture Through the Hiring Process, and more! 

 

Please use this link to register: Registration Link

The registration deadline is Sunday, May 21.  

 

Please contact Dr. Kebbler Williams at kebbler.williams@dpi.nc.gov or 919-807-3598 if you have any questions about the Institute.


Office of Civil Rights (OCR) and Civil Rights Data Collection - All Charters Must Respond - Please Review Attached List to Determine if you have Complied with this Important Reporting Requirement

 

Please review the attached list to determine if your charter school has failed to certify your Civil Rights data.  NCDPI has uploaded as much data as possible on your behalf to the USED’s Civil Rights Data Collection (CRDC) system.  We hope this has been a benefit to you. 

 

You must certify, within the CRDC system that your data is complete and accurate by Monday April 24, 2017.  This will require you to enter the CRDC system, address any error messages and officially certify the data.  The submission cannot be certified until all errors are corrected.  To view your LEA and Charter School Errors and Warnings, click the Reports Link at the top right of the Federal Submission Portal home page.  Navigate to the Error Resolution Report for Advanced Users report and click Download Error Resolution Report.  NCDPI cannot do this on your behalf.

 

 

Please forward this informationl to other staff as appropriate.  NCDPI has communicated throughout this process the status of the upload and the responsibilities of the LEA and charter school to verify and certify.  Attached is a spreadsheet containing the name of the OCR Coordinator’s name and contact information we have been provided.  This is the list used to contact your LEA and charter school throughout the process.  


Note:  Those LEAs and Charter Schools that were not open in the school year 2015-16 are not required to participate in this collection.


At this time, we do not believe there will be any extension of the April 24th deadline.


Attachment     Office of Civil Rights CRDC system collection closing Monday April 24,2017

 

Resources from the OCR:

 

Looking for some guidance on how to use the Submission Tool?  Please click this link:  https://crdc.grads360.org/#communities/pdc/documents/7728

GRADS360°

crdc.grads360.org


Grantee Records and Assistance Database System ... If you need assistance or have questions about the 2015 – 16 CRDC collection,

 

The guide is for the 2013-14 collection and an updated reference is pending, but this should get you used to navigating the system.

 

Please contact the Federal Partner Support Center at: (855) 255-6901 or crdc@aemcorp.com


NC Department of Public Instruction (NCDPI) Updates

Office of Civil Rights (OCR) and Civil Rights Data Collection (CRDC)- All Charters Must Respond - Reminder

 

Note:  Those LEAs and Charter Schools that were not open in the school year 2015-16 are not required to participate in this collection.

 

The CRDC Submission end-date is April 24, 2017.

 

To-date, 98 LEAs and Charters have completed the submission.  Attached is the State Certification report.

 

Please be aware that errors may still exist in some LEAs and charters.  The submission may not be certified until all errors are corrected.  To see LEA and Charter School Errors and Warnings, click the Reports Link at the top right of the Federal Submission Portal home page.  Navigate to the Error Resolution Report for Advanced Users report and click Download Error Resolution Report.

 

Resources from the OCR:

Looking for some guidance on how to use the Submission Tool?  Please click this link:  https://crdc.grads360.org/#communities/pdc/documents/7728

The guide is for the 2013-14 collection and an updated reference is pending, but this should get you used to navigating the system.

 

Please contact Terra Dominguez at terra.domingues@dpi.nc.gov with any questions regarding the OCR/ CRDC process.


Attachment:     State Certification Repor


NCDPI Logo

North Carolina School for the Deaf Advisory Council to Meet

 

The North Carolina School for the Deaf Advisory Council will hold its quarterly meeting on Thursday, May 4, from 2-5 p.m., in the Main Building Large Conference Room, North Carolina School for the Deaf, 517 West Fleming Drive, Morganton.

 

A tentative agenda for this meeting is attached.

 

American Sign Language and Voice Interpreters will be provided at the meeting. A Spanish interpreter also will be available. Prior notice of other languages requested will be required to make suitable arrangements.

 

Questions regarding the meeting may be directed Kim Collins.

 

 

Attachment:     0504+NC+Schl+for+Deaf+Advisory+Council.pdf


NC Virtual Public School Advisory Council Schedules Virtual Meeting

 

The North Carolina Virtual Public School Advisory Council will hold its quarterly meeting virtually on Tuesday, April 25, from 10 a.m. - noon.


Agenda items include the 2017-18 NCVPS Teacher of the Year, program updates, non-public schools program, credit recovery, and NCVPS 10th year anniversary. The draft agenda is available here.

Members of the public may access the meeting via this link. Make sure you follow the steps below and try logging in before the meeting so staff can assist if you have any issues.


* Access the NCVPS Advisory Council Virtual Meeting Room via the Chrome browser using the link above. (Download the Chrome browser if needed.) If you attempt to access the guest link via a mobile device, you will automatically be prompted to download the application compatible with your device before entering the virtual meeting space.


* Type your full name before entering the room as a guest.

 

Questions regarding this meeting should be directed to NCVPS at 919.513.8550. Contact Brian Stephens or 910.248.4375 for assistance with accessing the meeting.


Laptop

NCDPI Accountability Webinar - Reminder

 

NCDPI’s Accountability division is hosting a webinar on Monday, April 24, at 2:30 p.m., for superintendents, charter school directors, curriculum and instruction directors, and testing and accountability directors to discuss Grade 8 math testing and other accountability updates.

 

You may register online. After registering, you will receive a confirmation email containing information about joining the webinar.

 


Career and Technical Education (CTE) Updates

 

CTE State Assessments


Charter Schools who offer high school Career and Technical Education courses (those with alpha-numeric course numbers), even those delivered by NCVPS, must administer the appropriate postassessment.  The charter school is responsible for testing NCVPS students.  CTE exams are NOT NCFEs (North Carolina Final Exams). CTE exams are required as part of state and federal reporting agreements.

 

CTE Credentials


If you are offering credential opportunities, June 16 is the last day to enter those into NCCTE ADMIN if not automatically collected from the vendor (i.e. Microsoft). 

 

If you have any questions, contact your CTE Regional Coordinator.

 

Northeast, Christina Harris, christina.harris@dpi.nc.gov, 252.789.4908

Southeast, John Kirkman, john.kirkman@dpi.nc.gov, 919.770.3028

Central, Lee O'Neal, lee.oneal@dpi.nc.gov, 910.632.3578

Northwest, Marty Tobey, marty.tobey@dpi.nc.gov, 336.475.0184

Southwest, Ann Callicutt, ann.callicutt@dpi.nc.gov, 336.953.2404

Western, Lisa Conger, lisa.conger@dpi.nc.gov, 704.677.8968


Don't Miss This

NCDPI Newsletters

 

April 2017 Charter Schools Advisory Board Highlights

 

April 2017 From the Board Room

 

April 20, 2017 - Home Base Biweekly Update

 

Three Middle Schools Tapped as Schools to Watch; 11 Earn Re-Designation

 

Finance Officers' Newsletter April 21, 2017


Other News

 

2017 North Carolina Homeless Education Learning Institute


Date:     May 2, 2017

Time:     8:00 a.m. - 4:30 p.m.

(check-in at 8:15 with first session starting at 9:00 a.m.)



Location:



Crowne Plaza Asheville
1 Resort Drive
Asheville, NC 28806


Purpose:



Sessions are designed for participants to learn about the McKinney-Vento Act and ensure compliance in districts and charter schools. The Institute provides opportunities for professionals to acquire strategies and best practices in identifying, enrolling, and serving children and youth who are homeless.



Who should attend:



Homeless Liaisons, Migrant Consultants, and other Educators who work directly with homeless children and youth in North Carolina LEAs and charter schools.



Note: This is the only Learning Institute of 2017.



Registration:



Registration for the Learning Institute has been extended to April 29th.



Accommodations:



Hotel registration (for sleeping rooms) should be made directly with the:



Crowne Plaza Asheville 
1 Resort Drive (map it)
Asheville, NC 28806
(828) 254-3211
 https://www.ihg.com/crowneplaza/hotels/us/en/reservation

 

 

 

 

  • Use Group Code "NCHEP Learning Institute".
  • The cut-off date for the special state rate of $67.30 has been extended to
    April 29th. But reserve your room early, as space is filling up. 
  • If you have trouble with online registration accepting the "NCHEP Learning Institute" discount code, please call the hotel directly at (828) 254-3211 to make your reservation. 
  • The hotel cancellation policy is 72 hours to avoid a charge.
  • NCHEP is not responsible for any room reservations/accommodations.




Lunch:



Lunch will be available to purchase on-site. A concession stand will also be available.



Additional Info:

Visit the NCHEP Learning Institute web page.