Charter Schools Weekly Newsletter (Includes Action Items)

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Office of Charter Schools

6303 Mail Service Center, Raleigh, NC 27699-6303  •  919.807.3491

WEEKLY NEWSLETTER  –  January 20, 2017

Upcoming Events


February 1 - 2, 2017

State Board of Education Meeting


February 6 - 7, 2017

Charter Schools Advisory Board Meeting

Action Items Due


January 12 - February 10, 2017

Hope Street Applications Due


January 20. 2017

CLC Applications Due

Action Items Due Next Week


January 25, 2017

Planning Year Session #5

OCS Monthly Webinar Opportunity


January 27, 2017

Community School of Davidson Fresh Take Conference

CLC Application Due

Future Action Items


January 31, 2017

Performance Framework Submission Pt. 1 Due - PF Resources


February 1, 2017

CRDC PowerSchool Submission Due


February 25, 2017

Annual Registration of Legally Blind Students


February 28, 2017

Performance Framework Submission Pt. 2 Due


March 6 - 9, 2017

EC March Institute


March 20 - 27, 2017 

CCSA Conference Information and Registration


March 31, 2017

Performance Framework Submission Pt. 3 Due


April 13, 2017

SECU Nominations Due to OCS


April 18, 2017

Burroughs Wellcome Fund Application Due


April 30, 2017

Performance Framework Submission Pt. 4 Due

Reporting Deadlines

NCDPI Office of Charter Schools (OCS) Updates

2017 Charter School Performance Framework Submission Dates


OCS collects evidence of operational, financial, and academic compliance through the Charter School Performance Framework (PF). January 2017 begins the collection process for the 2017 Charter School Performance Framework . 


Based on feedback, submissions for the 2017 PF are staggered to allow extended periods of collection and review.  The 2017 Charter School Performance Framework document library is now open for submissions. Your school’s username for the 2017 SharePoint system is the same as your 2016 PF.  

Deadline- January 31, 2017- All Schools



                A6- Admissions Policy and Lottery Application

                A11- Board Meeting Schedule

                A12- Board Residency

                A17- EMO/CMO Public Records Request (only for schools contracting with EMO/CMO)



Performance Framework Upload Center Instructions - How to Submit Performance Framework Documents



1.     Review Performance Framework Criteria under the “Criteria” section. Click the small triangle next 

         to each category to read the descriptions.


2.     Before uploading any documents ensure all files are prepared in PDF format using the naming 

        convention “SchoolName_MeasureName_YY”.


3.     Under “Upload Documents” section, click “Add Document”. Click “Choose File”, navigate to the 

        file’s location, and affirm your selection. Uncheck “Overwrite existing files”.


4.      Another dialog box will appear with required fields. Select the “LEA” and “Measure”. Enter   

        “Contact Name” and “Contact Email”. Click “Check-In” to complete upload process. The uploaded 

         documents will display under the “Upload Documents” section.


5.     Repeat Steps 1-5 for all documents. A confirmation email will be sent for each uploaded 



Please refer to the 2017 Charter School Performance Framework Resources for item specifics (included in the document list). To access the system, please go to



For questions regarding the 2017 Charter School Performance Framework, please contact Cande Honeycutt at (919)807-3493 or



Attachment:    PF Resources

Office of Charter Schools (OCS) to Offer  Monthly Webinars


On January 25, 2017 at 10:00 am, OCS will offer its first monthly webinar as a service to our charter schools. During the webinar we will provide updates specific to OCS, Career Technical Education (CTE) and Multi-Tiered System of Support (MTSS) updates.


Please register and access the webinar using this link. We look forward to you joining the webinar! 


2017-18 Charter School Teacher of the Year Announcement



OCS along with the Educator Effectiveness Division is pleased to announce the 2017-18 charter school Teacher of the Year (TOY), Ms.  Deborah M. Brown from Research Triangle High School. 
Congratulations to Ms. Brown and to Research Triangle High School! 

NC Department of Public Instruction (NCDPI) Updates


Application Deadline Extension: Charter School Leaders Collaborative (CLC)


The application deadline for the Charter School Leaders Collaborative (CLC) has been extended by one week to Friday, January 27th. NCDPI is now accepting applications for the first annual Curriculum Leaders Collaborative Charter School cohort. The purpose of this optional 4-day Curriculum Leaders Collaborative will be to provide charter school administrators who are responsible for the implementation of content standards with a process for discussing how implementation science (specifically the four tenets of professional development, technical assistance/coaching, communication/visibility and research/evaluation) can support quality implementation that can be sustained and monitored for fidelity.


NCDPI is requesting that interested charter schools develop a representative team of 2-3 administrators that can commit to attending all 4 days for the cohort and be led by the Principal, Assistant Principal, and any other administrator who is responsible for implementing new content standards. Each day of training will run from 8:30am - 4pm with 90 minutes for lunch, which will be “on your own.”


The only cost to charter schools will be travel as there is no additional cost for participation in the collaborative. Participants will receive planning documents, professional reading material, CEUs, and certificates of completion at the conclusion of the Collaborative. We hope you will consider this opportunity to connect with colleagues across the state as we deepen capacity for effective standards implementation. Please submit final applications by close of business on Friday, January 27th, 2017.


These sessions will be held on:


·         March 31, 2017

·         April 28, 2017

·         May 12, 2017

·         June 23, 2017


Applications can be submitted here and may take approximately 15 minutes to complete. Please submit one application per school. A partnership agreement will be sent to all applicants following submission and must be signed and returned to officially be invited to participate in this cohort.


Location(s) will be announced once the cohort is finalized in early February. If you have any questions in the meantime, please email Hunter Huffman, Special Projects Manager, at:

NC High School Teacher and Students

Principal Ready Sessions: Spring 2017

The Educator Effectiveness Division announces the spring dates for the annual Principal READY sessions starting early February extending through April. Each region across the state will host a session planned by our statewide Service Support Teams planned in collaboration with principals from each zone. Participants are free to choose the date that best fits their schedule. it is not required to attend the session in the home region if another date is more appropriate. Participants will engage in an analysis of their 2015-2016 school data including the PLC process.

Service Support Team members will facilitate specific sessions based on regional principal feedback and data collected by service teams. The calendar of sessions can be found on the NCEES wiki. To register, click here.

Specific Learning Disabilities (SLD) Fact Sheet #3

Please see the attached fact sheet #3 which addresses the requirement for formal and/or informal diagnostic assessments, an addition to the screening and evaluation requirements for SLD. 

Please distribute this information to the appropriate staff within your district/school.

If you have any questions, please contact Lynne Loeser ( / 919 807-3980). 


Attachment:     SLD+Fact+Sheet+%233+0117.pdf

US Department of Education

U.S. Department of Education Releases Guidance on Civil Rights of Students with Disabilities

The U.S. Department of Education released three new sets of guidance this week to assist the public in understanding how the Department interprets and enforces federal civil rights laws protecting the rights of students with disabilities. These guidance documents clarify the rights of students with disabilities and the responsibilities of educational institutions in ensuring that all students have the opportunity to learn.



The guidance released this week includes a parent and educator resource guide; a Dear Colleague letter (DCL) and question and answer document on the use of restraint and seclusion in public schools; and a DCL and question and answer documents on the rights of students with disabilities in public charter schools.




“These guidance documents share information with our full school communities – educators, parents, and students – about important educational rights, including school obligations to identify, evaluate, and serve students with disabilities,” said Catherine E. Lhamon, the Department’s assistant secretary for civil rights. “Vigilant attention to the rights of students with disabilities will help ensure fair treatment for every student and that every student has equal access to educational programs and has an opportunity to experience success.”



The Parent and Educator Resource Guide to Section 504 in Public Elementary and Secondary Schools, issued by the Department’s Office for Civil Rights (OCR), provides a broad overview of Section 504 of the Rehabilitation Act of 1973 (Section 504). The guidance describes school districts’ nondiscrimination responsibilities, including obligations to provide educational services to students with disabilities, and outlines the steps parents can take to ensure that their children secure all of the services they are entitled to receive.



Among other things, the Section 504 Parent and Educator Resource Guide:

  • Defines and provides examples to illustrate the meaning of key terms used in Section 504.
  • Highlights requirements of Section 504 in the area of public elementary and secondary education, including provisions related to the identification, evaluation, and placement of students with disabilities, and procedures for handling disputes and disagreements between parents and school districts.

The second guidance package released by OCR addresses the circumstances under which use of restraint or seclusion can result in discrimination against students with disabilities, in violation of Section 504 of the Rehabilitation Act of 1973 and Title II of the Americans with Disabilities Act (ADA). The Department’s May 15, 2012, Restraint and Seclusion: Resource Document suggested best practices to prevent the use of restraint or seclusion, recommending that school districts never use physical restraint or seclusion for disciplinary purposes and never use mechanical restraint, and that trained school officials use physical restraint or seclusion only if a child’s behavior poses imminent danger of serious physical harm to self or others. The DCL and question and answer document released this week offer additional information about the legal limitations on use of restraint or seclusion to assist school districts in meeting their obligations to students with disabilities.



The third guidance package released this week was developed by OCR and the Office of Special Education and Rehabilitative Services (OSERS). The jointly-issued Dear Colleague Letter and question and answer documents will help update educators, parents, students, and other stakeholders to better understand the rights of students with disabilities in public charter schools under Section 504 and IDEA. These documents provide information about how to provide equal opportunity in compliance with Section 504 in key areas such as charter school recruitment, application, admission, enrollment and disenrollment, accessibility of facilities and programs, and nonacademic and extracurricular activities. The documents are responsive to the U.S. Government Accountability Office’s 2012 report, Charter Schools: Additional Federal Attention Needed to Help Protect Access for Students with Disabilities, which included the recommendation that the Department issue updated guidance on the obligations of charter schools.



“It is critical to ensure that children with disabilities have access to a free appropriate public education in charter schools,” said Sue Swenson, delegated the authority to perform the functions and duties of the Department’s assistant secretary for special education and rehabilitative services. “These guidance documents are designed to support states, local education agencies, and charter school personnel to understand their responsibilities under IDEA and Section 504.”



The Section 504 Charter guidance:

  • Explains that charter school students with disabilities (and those seeking to attend) have the same rights under Section 504 and Title II of the ADA as other public school students with disabilities.
  • Details the Section 504 right to nondiscrimination in recruitment, application, and admission to charter schools.
  • Clarifies that during the admission process a charter school generally may not ask a prospective student if he or she has a disability.
  • Reminds charter schools, other entities, and parents that charter school students with disabilities have the right to a free appropriate public education (FAPE) under Section 504.

The IDEA Charter guidance:

  • Emphasizes that children with disabilities who attend charter schools and their parents retain all rights and protections under Part B of IDEA (such as FAPE) just as they would at other public schools.
  • Provides that under IDEA a charter school may not unilaterally limit the services that must be provided a particular student with a disability.
  • Reminds schools that the least restrictive environment provisions require that, to the maximum extent appropriate, students with disabilities attending public schools, including public charter schools, be educated with students who are nondisabled.
  • Clarifies that students with disabilities attending charter schools retain all IDEA rights and protections included in the IDEA discipline procedures.

In addition to these documents, the Department also released a Know Your Rights document designed for parents to provide a brief overview of the rights of public charter school students with disabilities and the legal obligations of charter schools under Section 504 and the IDEA.



The mission of OCR is to ensure equal access to education and to promote educational excellence throughout the nation through the vigorous enforcement of civil rights. Among the federal civil rights laws OCR is responsible for enforcing are Title VI of the Civil Rights Act of 1964; Title IX of the Education Amendments of 1972; Section 504 of the Rehabilitation Act of 1973; and Title II of the ADA. The mission of OSERS is to improve early childhood, educational, and employment outcomes and raise expectations for all people with disabilities, their families, their communities, and the nation. OSERS is responsible for administering the Individuals with Disabilities Education Act of 2004 (IDEA).

Guiding Practices August 2008

Please see the attached regarding revisions to Guiding Practices.

If you have any questions, please contact Carol Ann Hudgens at


Attachment:     Memo-Guiding+Practices+August+2008+011317.pdf


Teresa King, Dispute Resolution Consultant

Please see the attached announcing Teresa King as Dispute Resolution Consultant. 

Teresa may be contacted at or 919 807-39721.


Attachment:     New+Employee-Announcement-Teresa+King.pdf

Specialist for Educational Interpreters and Transliterators

Please see the attached announcing Antwan Campbell as the Specialist for Educational Interpreters and Transliterators. Antwan can be reached at or 919 807-3855.



Attachment:     New+Employee-Announcement-Antwan+Campbell.pdf


Office of Civil Rights/Civil Rights Data Collection (OCR/CRDC) - PowerSchool Submission Date  - February 1, 2016



Note:  Those LEAs and Schools that were not open in the school year 2015-16 are not required to participate in this collection.

The PowerSchool February 1, 2017 end date is fast approaching, and we are on track to complete the first phase of the OCR collection!


Important PowerSchool Information

Below is a list of updates for the PowerSchool CRDC Preview Reports scheduled to be completed as part of the regular Friday night restarts.  PowerSchool will be available the following Saturday morning:




-          AP Math and AP Sciences will no longer be counted in category of AP Other.

-          Algebra I and Geometry classes will no longer be counted in MS and HS math class count categories for schools with grade levels 6-12.   Counts will reflect MS and HS based on the ‘X’ and ‘Y’ character in the 6th position of the course code.

-          AIG students with records with a withdraw date after 10/1/2015 will be counted correctly.

-          CRDC PowerSchool Preview Report Part 2 will count the subgroup LEP correctly.


Please note:  the issue reported regarding the CRDC PowerSchool Preview Report Part 1 indicating ‘Yes’ to Preschool when CRDC School Screen indicates ‘No,’ can be resolved by accessing the CRDC School Screen, clicking the Submit button and then re-running the report.


Do not begin approving LEA CRDC reports until the updates are made, the LEA level reports are re-run and the data has been reviewed. 



If no errors are reported by the following Monday, January 23, 2017, NC DPI will begin sending a daily Approved, Not Approved list by district to all OCR Coordinators.


Testing of the Federal Submission Portal in Progress

The NC DPI has begun pulling production level data to test in the Federal Submission Portal. To date, 85% of LEAs and Charters have not completed their LEA level CRDC PowerSchool screen.   Incomplete data uploads based on user decision is the responsibility of the LEA.   LEAs and Charters will be responsible for collecting and inputting data directly into the Federal Submission Portal prior to certifying.  During the last collection the NC DPI was able to facilitate the transmission of 99% of this data for 99% of our LEAs and Charters.  This significantly reduced the time spent on gathering the data for this collection.  Please take advantage of this opportunity!


Documentation to setup your PowerSchool database is located:



‘Preparing for the CRDC’

This document describes the North Carolina process for preparing for the Civil Rights Data Collection. The document includes but is not limited to information about communication and support, LEA and Charter school responsibilities and PowerSchool functionality.


The Federal Submission Portal is scheduled to open February 6, 2017

OCR coordinators identified on the contact list sent to OCR as of September 26, 2016 will receive accounts on February 6, 2017.  It is the goal of the NC DPI to use the week of February 6 to upload data on behalf of the LEAs.  To view files provided from the NC DPI on behalf of the district, visit:


LEAs and Charters will be notified once data uploads from the NC DPI are complete.  After the NC DPI finishes the upload process, LEAs and Charters must complete the submission by adding Teacher Absenteeism data and any other data not provided from the approved PowerSchool Preview Report files and the files created by the NC DPI for data not in PowerSchool.  LEAs and Charters must then resolve any errors in the Federal Submission Portal and perform the function process of Certifying the collection.  The collection closes at the Federal level on April 24, 2017.


OCR/CRDC Status Webinars

Please join the NC DPI via Go To Webinar for updates and schedule discussions on the following dates:

January 19, 2017 1 p.m. -  3 p.m.

January 26, 2017 1 p.m. -  3 p.m.


No PowerPoint presentation will be provided.  Webinar recordings will be located on the Grads360 CRDC NC Workgroup site.


Session times are from 1 p.m. -  3 p.m.  These two hour sessions will provide reminders and status updates on the progress of the PowerSchool CRDC Preview reports as well as discuss the NC DPI schedule for upload to the Federal Submission Portal.  Users will also have the opportunity to ask about PowerSchool functional processes.  Note:  The project timelines are subject to change. 


The first portion of the webinar will focus on the project. The second segment will be dependent on attendee questions. 


Please review the November 4 Webinar recording located on the Grads360 CRDC NC Workgroup for a full demonstration of PowerSchool functionality.


OCR/CRDC Labs – Get Real-Time Assistance

The third CRDC Lab is taking place, Jan. 13.  These labs are not webinars. They are located at the NC DPI and designed to give district level staff working on the Office of Civil Rights Data Collection assistance with PowerSchool set-up in real-time, and an understanding on how to review the PowerSchool CRDC Preview reports.   


These are not formal events.  Two staff members from an LEA or Charter may attend.  The lab will be open from 9 a.m. to 5 p.m.  So come join us at a time that works best for you.  Please note, the room may be closed from noon to 1 p.m.


Labs will be located in the 5th floor Computer Training Room (Rm 564) at the NC DPI Building located at 301 N. Wilmington Street, Raleigh, NC 27601-2825. (Google map’s link for location: )


The final lab is scheduled for the following date.  This is the last opportunity to get assistance before your data is extracted from PowerSchool:

January 20, 2017


Register for a date in the lab using the following link:


OCR/CRDC at Home Base Symposium – Get Real-Time Assistance

The NC DPI will offer support for the CRDC at the 2017 Home Base Symposium.  The SEA OCR Coordinator will attend the Symposium February 23, 2017.  Walk-in assistance will be available from 1 p.m. -  5 p.m.  This will not be a presentation.  Room location is pending.

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Education for Homeless Children and Youth - Request for Proposals


The North Carolina Education for Homeless Children and Youth subgrant application will be open in CCIP on January 17, 2017. The deadline for submission is February 28, 2017 at 11:59 PM. (The application must be submitted in CCIP).

Purpose of Funding: To facilitate the enrollment, attendance, and success in school of homeless children and youth.

Eligible Applicants: All North Carolina local educational agencies (LEAs)

Resources: The On-Demand McKinney-Vento Subgrant Application Video Presentation is posted to the NCHEP website. Access the on-demand video presentation.The presentation covers the following topics:

·         Purpose of the subgrant

·         Who is eligible

·         Funding Tiers

·         Application requirements

·         Strategies for submitting a strong proposal

·         Submitting the application in CCIP

For additional information, download a PDF of the application instructions

See Frequently Asked Questions (FAQs). Visit the NCHEP subgrants web page to submit a question, or to read updates to the FAQs.

Access the application in CCIP.



All correspondence related to the subgrant application process should be directed to Lisa Phillips, State Coordinator, at The SERVE Center at or 336-315-7491. All questions and responses will be added weekly to the FAQ document that will be posted on the NCHEP subgrant web page

Forum Beginning Teacher Leadership Network (BTLN) Request for Proposals


The Public School Forum of NC is seeking current teachers who are interested in presenting to the Beginning Teacher Leadership Network (BTLN) in Wake, Mecklenburg, and Union counties during the Spring 2017 semester. If you are interested, please apply online here. Contact James Ford at with questions.

Applications Open for 2017-18 NC Teacher Voice Network


Applications are open for the North Carolina Teacher Voice Network. Hope Street Group NC Teacher Voice Network Leaders collaborate with state and national decision-makers, as well as their colleagues, to develop practical policy solutions to challenges in education. Network Leaders remain in their classrooms full-time and work with Hope Street Group for 10-15 hours each month and receive a $3,000 stipend for the 12-month fellowship.


The application will be open January 16 through February 10 at  Email questions to

Pine Lake Preparatory Academy Executive Director Announcement


Please see the information below regarding the Executive Director search for Pine Lake Preparatory Academy.