Office of Charter Schools Weekly News (Includes Action Items)

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Office of Charter Schools

6303 Mail Service Center, Raleigh, NC 27699-6303  •  919.807.3491

WEEKLY NEWSLETTER  –  November 18, 2016

Upcoming Events


November 30 - December 1,  2016

State Board of Education Meeting


December 8 - 9

Charter Schools Advisory Board Meeting

Action Items Due 


November 18, 2016

SS200 Online Report Due

Action Items Due Next Week


November 24, 2016

Happy Thanksgiving!!

Future Action Items

November 29, 2016
NCDPI ELA Section’s Webinar on November 29th

December 2, 2016
CTE Fall Training Opportunity
LEA_Charter Survey

Language Instructional Education Plan (LIEP) Due - 16 17 LIEP Template


December 4, 2016

Planning Session #4 Registration


December 14, 2016

Planning Session #4
January 27, 2017
Community School of Davidson Fresh Take Conference

NCDPI Office of Charter Schools (OCS) Updates



From the Desk of Mr. Dave Machado, Director, Office of Charter Schools


Thank you to all the schools that took the time to complete the Charter School survey. It has given us good information on how we can better meet your needs. 



I am pleased to announce that Dr. Deanna Townsend-Smith has been named Assistant Director of the Office of Charter Schools. This aligns better to her duties in the office and helps us become more efficient as we strive to better serve our schools. 



As the Thanksgiving holiday approaches, I am thankful to you and the OCS staff for all you do to meet the needs of our students every day. 

Professional Development

Training Opportunity



Board members from charter schools that are opening in 2017 are required to attend 5 face-to-face planning year sessions from September to January.  The school leader and some of the board members are also required to attend the New Charter School Leaders Institute in June.  

As a customer service, the Office of Charter Schools continues to open up these sessions to all charter schools.  If you have a new school leader and/or a new board member interested in attending any of the sessions, he or she must register to attend.  

The next session is scheduled on Wednesday, December 14th.  Registration is now open for this session, which will focus on Meeting the Needs of All Students. Registration ends on Sunday, December 4th. 


Please use this link to register: Planning Session #4 Registration

 For questions, please contact Dr.  Kebbler Williams at

Wildfire Assistance for Western NC Charter Schools



The Office of Charter Schools, the Charter Schools Advisory Board, and the charter school community is concerned about the charter schools experiencing difficulties due to wildfires in western North Carolina. If your charter school has been impacted by this devastating event, please notify Dr. Townsend-Smith at or 919-807-3263 in the Office of Charter Schools.


Once you notify OCS, we will facilitate the process of notifying you of resources and potential partnerships with other charter schools who may be willing to assist you during this difficult  time. Any charter school leader who wishes to provide assistance during this time, please contact Dr. Townsend-Smith and she will connect you with schools who need assistance. 

NC Elementary Teacher and Student

Teacher of the Year (TOY) Update



The Office of Charter Schools (OCS) is currently reviewing submitted TOY Portfolios. Following the portfolio reviews, OCS will conduct interviews of the final TOY candidates and conduct on-site school visits.

Attached is the 2016-17 TOY schedule: 

Please contact Brian Smith at with questions or concerns. 

Professional Development Opportunity for Low-Performing and Continually Low-Performing Charter Schools


The Office of Charter Schools (OCS) will host a professional development opportunity for any charter school that received a low-performing or continually low-performing designation for the 2015-16 school year. 


This Professional Development opportunity will be conducted December 6, 2016 from 9:00 am to 3:00 pm at NCDPI in room 150. You will receive an invitation to attend and we look forward to you participating in this amazing training opportunity.

NC Department of Public Instruction (NCDPI) Updates


Language Instructional Education Plan (LIEP) Due Date Extended


Since Charters with at least one identified English Learner (EL) not submitting and receiving approval on the Language Instruction Educational Plan (LIEP) will receive a rating of Not Compliant on the annual Charter Performance Framework, the deadline for submission has been extended to Friday, December 2, 2016. We have currently received only 30 of the 150 LILEP plans expected based on the October 1 EL Headcount.


ALL LEAs and Charters who have at least 1 identified EL student must complete the NC Language Instruction Educational Chart (LIEP). Title III Subgrantees complete the chart as part of the Title III Application process in the CCIP. Non-Title III subgrantees (LEAs and Charters) with at least one identified EL based on the October 1 headcount must complete the LIEP chart and submit to NCDPI for review and approval.

Read the explanation of the LIEP purposes and review the sample of a completed chart. 16 17 LIEP Guidance (Includes example LIEP for high incidence LEA)



·         Fill in the NEW template to match the EL support offered at your LEA/charter. Fill in the chart for 

          each grade band served and for all proficiency levels, even if you do not currently have 

          students who fit each category. 16 17 LIEP Template


·         Submit the completed LIEP chart in Word format via email 

          to by Friday, November 18, 2016. the Extended Deadline of    

          Friday, December 2, 2016.


·        Use "LIEP for (LEA/Charter Name)" in the subject line SAMPLE LIEPs in old format. Please use 

          for ideas only Low Incidence Charter and Low Incidence LEA

Thank you for ALL you do to serve the English Learner students in your schools. 

Multi-Tiered System of Support

Multi-Tiered System of Support (MTSS) Updates


Over 50 Charter schools from across the state are involved in one of the four MTSS Cohorts. These cohorts are designed to group together like systems and charters in terms of readiness and size. 

Another common thread within the cohorts is systematic engagement in the blended learning course offered via the Integrated Academic and Behavior Systems team. The school team is tasked with using the online course to increase knowledge and skills in the installation of a multi-tiered system of support. These team members will examine readiness and core instruction as they move through Module 1. The content in Module 2 allows teams to examine readiness and supplemental supports available to their students. All teams have a coordinator who receives additional supports via virtual and face-to-face meetings throughout the course schedule.  However, the strength of the work lies within the teaming structures and problem solving model being used to examine student and implementation data. For information on which charters are included in these four cohorts, click here.


If you have any questions, please contact Amy Jablonski at

Don't Miss This

NCDPI Newsletters


Superintendents' Weekly Message


 Finance Officers' Newsletter


Federal Grants Support School Improvement Efforts 

2015-16 NC School Report Cards Released 

State Board Recognizes Educator/Schools for Global Accomplishments 

Other News


Prevent Blindness NC (PBNC) FREE Vision Screening Training for Charter Schools

Prevent Blindness NC is offering FREE vision training for Charter School staff and volunteers in 2016.  

Purpose: 25% of children in our schools have a vision problem that can negatively impact success in learning, athletic performance, and self-esteem. Vision problems often remain undetected because children do not realize they have difficulty with their sightConducting a simple vision screening in school can not only improve a child’s quality of life, but also help him/her to realize full potential in the classroom. Over 35,000 school children across NC are referred for possible vision problems and more than $200,000 in free eye exam vouchers are provided each year through PBNC programs.


Training Content: PBNC will provide training at a time and place convenient for charter school staff and volunteers.  Each participant will receive all information and tools necessary to begin school vision screening:

·         Training manual and quick reference materials

·         FREE vision screening charts (age-appropriate and scientifically validated)

·         Parent and Teacher communication letters

·         Data Collection forms

·         Access to PBNC financial resources for referred children whose families cannot afford      

          professional eye care

·         Vision Screening Certification valid for 2-years

Prevent Blindness would like to be a partner with your charter school by providing an excellent vision screening training program for staff and volunteers.  Please contact Carolina Carbone at 919-428-0311 or  for more information and to schedule a training.