Charter Schools Weekly Newsletter

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Office of Charter Schools

6303 Mail Service Center, Raleigh, NC 27699-6303  •  919.807.3491

WEEKLY NEWSLETTER  –  August 19, 2016

Upcoming Events


August 31 - September 1, 2016


State Board of Education Meeting


September 12,  2016


Charter Schools Advisory Board Meeting

October 10 - 11,  2016


2016 Charter School Leadership Institute

Action Needed

November 1, 2016

Kindergarten & 7th Grade Immunization Report Due

September 15, 2016

TOY Portfolios Due

EC Educator of Excellence Nominations Due

September 18, 2016

Registration Due for the September 2016 Planning Year Session

NCDPI Office of Charter Schools (OCS) Updates


A Message from the Desk of Dave Machado, Director, NCDPI Office of Charter Schools


Preparing for the beginning of a new academic year is an exciting time. It is similar to baseball spring training, everyone is undefeated and ready to win a championship. I trust that you will keep this “winning attitude” through out the year, and if  OCS can help in any way, please let us know.



We have 11 new schools opening this month bringing the total number of charter schools in North Carolina to 167. The State Board of Education approved 8 new schools to begin the Ready to Open process along with 5 schools  that were approved in 2015 and asked for a one year delay to open in the fall of 2018.   



Our charter school community  continues to grow and make a positive impact on students across the state. We are planning an exciting and informative Leadership Conference on October 10th and 11th at Expedition Charter School in Hillsborough, and look forward to you attending. 



Best of luck as you kick off a new year, and as Dr Howard Fuller said at the NC Public Charter School Conference in Asheville last month….”it is about the children!"  Thanks for your service to charter school students in North Carolina!

Professional Development

Training Opportunity

Board members from charter schools that are opening in 2017 are required to attend 5 face-to-face planning year sessions from September to January.  The school leader and some of the board members are also required to attend the New Charter School Leaders Institute in June.  

As a customer service, the Office of Charter Schools continues to open up these sessions to all charter schools.  If you have a new school leader and/or a new board member interested in attending any of the sessions, he or she must register to attend.  Please note the schedule below:

Registration is now open for the September session.  Registration ends on Sunday, September 18th. Please use this link to register:  September 2016 Planning Year Session Registration Link.

For questions, please contact Dr.  Kebbler Williams at

2017 Teacher of the Year Nomination Process


The NC Department of Public Instruction is pleased to coordinate the 2017 Burroughs Wellcome Fund North Carolina Teacher of the Year (TOY) Program. OCS will specifically coordinate the TOY process for charter schools. The program provides an opportunity to honor and recognize exemplary school teachers, including teachers in charter schools,  in North Carolina and to call attention to the importance of the teaching profession.


Each school should select a TOY Coordinator. As the TOY Coordinator, you are asked to submit one teacher from your charter school to proceed in the regional process.   Your nomination must hold a Continuing License, be employed full-time, and spend at least 70% of his or her time in direct instruction of North Carolina public school students. The 2017 NC Teacher of the Year schedule includes changes to the processes this year. Charter school TOYs will participate earlier in the local processes of interviewing and will compete in their region.


The top two charter school candidates from each region will be forwarded to the Office of Charter Schools. The Office of Charter Schools will evaluate those portfolios, conduct interviews, and visit the top two charter school candidate’s school. The Office of Charter Schools will submit the Charter Teacher of the Year to participate in the state process. One of the remaining regional Teachers of the Year/Charter TOY will be named the State Teacher of the Year.


We will communicate directly with your selected Charter Teacher of the Year to collect their nomination packet/portfolio.  We will work collaboratively with you to support your teacher and to ensure we receive their portfolios by the deadline of September 15, 2016. The State Teacher of the Year will advance as a finalist and compete for the national title.  For more information on the National Teacher of the Year process, please visit


The 2017 TOY selection schedule is attached.  Please complete the electronic Nomination Form once your teacher has been selected: Thank you for your commitment and dedication to this process and for all the ways you support the retention of qualified professional educators in our state.  Please contact Brian Smith @ with questions or concerns.  



Attachment:     NC TOY Selection Schedule


Office of Charter Schools (OCS) Job Opportunity



OCS is seeking to fill one of its vacant consultant positions. The job description inclusive of how to apply is available using this link: OCS Charter Schools Consultant Job Posting.

NC Department of Public Instruction (NCDPI) Updates


Beginning Teacher (BT)Support Peer Review Process


The Beginning Teacher Support Peer Review Process (BTSP) is a great opportunity to collaborate with other charter schools to evaluate and strengthen the support offered to beginning teachers.  A new cycle for the Peer Review Process is beginning during the 2016-2017 school year and will continue for five years, culminating in the 2020-2021 school year.   


Benefits of the updated BTSP Peer Review process include:

  • A new process will continue to encourage growth.

  • Collaboration will be regionally based so charter schools will have access to various (and additional) critical friends.

  • There will be a common language for best practices for Beginning Teacher support state-wide.

  • Documentation of the BTSP Peer Review process can be easily contained in a single Google Doc for BT Coordinators throughout the region to view.

  • New BT Coordinators will have access to all the information to help inform and improve their programs.

  • BT Coordinators can use this process to continue to focus on supporting their BTs in ways that will impact retention.

Please join us for an informative BTSP Peer Review Process webinar for Charter Schools on August 31, 2016. The new procedures for participating in the BTSP Peer Review during the current five year cycle 2016-2021 will be explained. 

To register for the 11am webinar, click here:

To register for the 1pm webinar, click here:

After registering, you will receive a confirmation email containing information about joining the webinar. Please contact Ms. DeAnna Foust-Platt at with questions or concerns. 

Financial and Business Services Newsletter

Submitting Charter School Annual Independent Audits to the Local Government Commission (LGC) 


This is a reminder that charter school contracts for audit or audit-related work require the approval of the Secretary of the LGC. This includes annual or special audits, agreed upon procedures related to internal controls, bookkeeping or other assistance necessary to prepare the Governmental Unit’s records for audit, financial statement preparation, any finance-related investigations, or any other audit-related work in the State of North Carolina.


Invoices for services rendered under these contracts shall not be paid by the charter school until the invoice has been approved by the Secretary of the LGC. (This also includes any progress billings.) [G.S. 159-34 and 115C-447].


Instructions for submission of audit contracts for approval are available on the Local Government Commission’s Annual Audit Forms and Resources webpage. 

Adherence to the 10/20 Day Rule



Please see the attached memo, Adherence to the 10/20 Day Rule, from Dr. Rebecca Garland and Dr. Tammy Howard to all Charter School Directors.


Attachment:     MEMO - Adherence To The 10/20 Day Rule


66th Conference on Exceptional Children (EC) - Educator of Excellence Nominations

Please see the attached memo soliciting nominations for Educator of Excellence for the 66th Conference on Exceptional Children.  The nomination packets are due by September 15. 



Please contact Julie Whetzel at with questions or concerns.



Attachment:     Memo-Educator of Excellence Nomination 2016.pdf

Every Student Succeeds Act (ESSA) - Reminder



As part of NCDPI's efforts to develop the best accountability model for North Carolina under the new ESSA federal legislation, please establish a school-level ESSA Team within your charter school. The task for the team is to provide feedback on the specific components for consideration by the State Board of Education as the best statewide model for North Carolina.

Please see the previously sent attached memo which provides additional detail. Contact 
Dr. Lou Fabrizio, Director, Division of Data, Research & Federal Policy (; 919.807.3770) or Dr. Tammy Howard, Director, Division of Accountability Services (; 919.807.3787) with questions or concerns. 

Attachment:     ESSA Letter for Charter Schools

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