Finance Officers' Newsletter, June 24, 2016

North Carolina Public Schools sent this bulletin at 06/24/2016 02:10 PM EDT

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June 24, 2016     

FINANCIAL AND BUSINESS SERVICES

Financial and Business Services is made up of five divisions: School Business Administration,
Financial Services, Safe & Healthy Schools Support, Licensure and Office of
Charter Schools. All divisions report to Philip W. Price, CFO


Dollars for Certified Personnel (PRC 010) (LEAs Only) 

State PRC 010 provides a separate account into which LEAs may transfer funds to pay for certified personnel.  Converting certified position allotments to dollars for the purpose of hiring the same type position is not allowable.

 

All expenditures that are not for certified positions within state PRC 010 will need to be refunded by June 30, 2016.

 

If you have any questions, please contact Roxane Bernard at roxane.bernard@dpi.nc.gov or 

919-807-3725

Disability Refunds (LEAs Only) 

Disability refunds are currently being processed for LEAs to review.  Finance Officers, please look out for the Disability forms that will be emailed shortly to you and also review the MSAS journal entries that were recorded with a date of June 22, 2016.

 

If you have any questions, please contact Roxane Bernard at roxane.bernard@dpi.nc.gov or 919-807-3725.

Time line for final BUD batches for FY 2016 (LEAs only)

Please read this statement completely.

The deadline for submitting FY 2016 BUD batches is midnight June 30, 2016.  DPI will process those batches on Friday, July 1 and communications will be sent Friday afternoon at 3:30.  LEAs can run SURF after 3:45 on Friday to receive the communication forms or the auto receive job runs each weekday morning at 6:00 a.m.  Salary vouchers for June will be loaded beginning the night of July 1.  DPI will pull any BUD batches that were on hold pending the voucher load on Saturday, July 2 for normal processing and communications will be sent at 3:30.  Please run SURF to receive these communication forms after 3:45.  Note that the auto receive job does not run on weekends, so you will need to run SURF to receive the communication forms from the Saturday processing. 

A file to allow sending batches after the June 30 deadline will be sent to all LEAs on Saturday, July 2.  This file will be received in when you run SURF on Saturday afternoon.   LEAs will then have from Saturday afternoon, July 2 after 3:45 until Monday, July 4 at 11:59 PM to correct errors from the June payroll load and submit any other FY 2016 clean up batches.  Please adhere to this deadline as any batches sent after the cutoff time of 11:59 PM will not be processed.  DPI will process these batches on Tuesday, July 5.  This will be the final processing for FY 2016.  The salary analysts will correct as much as they can but may need to contact you if they have questions.  The contact information you previously provided to Kyshia McIntyre and Joselito Mangilit will be used for any questions regarding batch correction on July 5.  If they are not able to get in touch with someone at your LEA on July 5, you will NOT be given another opportunity to submit.  Final communication forms for FY 2016 will be sent at 3:30 on Tuesday, July 5. 


Thank you for helping us meet our deadlines for closing out the year in a timely manner.  If you have any questions regarding these instructions, please contact Gwen Tucker at Gwendolyn.Tucker@dpi.nc.gov or 919-807-3715.

REMINDER     Workers’ Compensation Program 

At your earliest convenience, kindly advise Traci Waters of your updated 7/1/2016 information

regarding your local funding provider (LFP) or third party administrator (TPA) for your workers’

compensation program.  This is important information in order to pass onto the appropriate vendor(s) servicing our WC program.  Additionally, this information is necessary for your split funding claims and ensures prompt payments of WC benefits.

 

Please send the name of your LFP or TPA and include your policy number(s) to Traci Waters at

traci.waters@dpi.nc.gov.  In addition, please send your updated contact information including email addresses to Traci Waters.Click to edit this placeholder text.

Days Missed for Inclement Weather Survey – Passed Due

All LEAs are REQUIRED by Legislation to complete the Days Missed Survey for school year 2015-2016.  LEAs ONLY (No charter schools).  The report was due by June 17, 2016 so if you have not already submitted the report please do so as soon as possible.  If you have questions about the survey, please contact Ozella Wiggins or (919) 807-3721.