AIM Announcements

AIM Staff Changes and Webinar Availability

There are staff changes occurring in and around the OPI AIM unit.  As of November 30th, 2021, The AIM Student Data Resource Manager, Gerrad Bohl, will be leaving the OPI to take a job out of state. Also, as of December 17^th, 2021, the AIM Unit Manager, Gail Harms, will be retiring. The AIM help desk and phone number will be active, but please be aware that there may be delays in responding until these vacancies are filled.  In addition to these AIM staff leaving, the OPI Chief Data Officer, Michael Sweeney will also be leaving the OPI as of Wed. November 24^th, to go to work for the MT State Commissioner of Securities and Insurance.

With regard to upcoming AIM webinars, there will be no new AIM webinars held/recorded until these positions are filled. Fortunately, the previous years’ recorded AIM Webinars are still accessible on the AIM Webinar's Webpage. These webinars, combined with the webinars that have already been recorded this year, will cover the basic information for AIM student reporting requirements. 

We thank you for allowing us to serve you!

FRAM Update and Guidance

The OPI has received calls for guidance pertaining to collecting FRAM data for the 21-22 school year. Please see this FRAM Update and Guidance Document for more information.

Infinite Campus Quarterly District Meeting

Please note the next Infinite Campus quarterly district meeting will be on 12/9/21 at 9:00 am-10:00 am. Watch for an email from Mariah Rudin at Infinite Campus. 

AIM Student Demographic & Student Enrollment Webinar Recording Available

There is a new AIM Student Demographic and Student Enrollment webinar recording on the AIM Webinars page to assist those MT Edition users of Infinite Campus or those Head Starts who maintain student data in a third-party student information system. This webinar walks through the process of creating and importing a student demographic file, retrieving newly created State ID's, and creating and importing a student enrollment file.

AIM Data Collections Taking Place in December

NEW Mode of Instruction Collection is DUE SOON!

The Fall Mode of Instruction collection opens 11/1/21 closes 12/10/21, and includes both student and school level modes of instruction. Please see the Mode of Instruction User Guide and the recorded webinar. There is also a new Mode of Instruction Validation Report Group (Titled Fall Mode of Instruction Data Checks) for districts to use to check their mode of instruction data. It can be found inside Infinite Campus > Index > Data Integrity Tools > Data Validation > Definition Groups > Fall Mode of Instruction Data Checks.

Fall CTE Collection

The Fall CTE Collection start date was delayed to be 11/15/21 for this year only. As of 11/15/21 there is an updated list of Post Program Status field values to choose from. These changes include removing the entry of: 01: Post Secondary Education or Training. They also include these new codes being added: 08: Post-Secondary Education Certification, 09: Post-Secondary Education Associate Degree, 10: Post-Secondary Education Baccalaureate Degree and 11: Advanced Training. This collection closes 12/31/21. Please see the Fall CTE User Guide and recorded webinar.

Winter Assessment Registration

English Language Proficiency Registration opens 12/1/2021 and closes 2/25/2022: Enter and verify demographic and enrollment data for all English Learner (EL) students enrolled on 12/1/21. Enter and verify student supports and accommodation test settings for special population students (504 and ELs).

ACT with Writing Registration opens 12/1/2021 and closes 4/22/2022: Enter and verify demographic and enrollment data for 11th grade students. Enter and verify student supports and accommodation test settings for special population
students (IEP, 504 and ELs). The OPI will upload student data to Pearson Access Next (PANext) system during this time. Please see the Assessment Registration User Guide and the State Assessment Test Settings User Guide. There is also the recorded webinars that are posted for viewing.

Please remember to use the new State Assessment Test Settings screen to help complete the data for this collection. NOTE: The State Assessment Test Settings screen only for EL and Section 504 students who require supports or accommodations. Please continue to record/maintain the special ed. students State Assessment Accommodations separately, inside their IEP. 

AIM Data Reminders

AIM Student Photos Needed

Please remember to collect the Student Photo Opt-In information from parents as they start registering their students for next year.  Then please follow-up with importing students photos into Infinite Campus, so the photos in AIM with the Opt-in value can be used by the Department of Justice to help find missing children.  See our AIM District Student Photo Repository user guide for additional information.

AIM Reporting Cohort Data- Date First Entered 9th Grade

Please ensure all high school students have their Date First Entered 9th Grade field populated under the Graduation Tab. Please review our Reporting Cohort Data AIM User Guide for instructions on how to complete this field.

AIM State Assessment Test Settings

Please remember to maintain students State Assessment alternate tests along with their supports and accommodations in AIM.  This data is needed for state-wide assessments especially for the AIM Assessment Registration (in Fall, Winter and Spring) collections to prepare for the AIM Test Window collection. Here are the places to go:

1) AIM Screens:

            - For Special ed students: Within the IEP – State-wide tests section.

            - For EL and Section 504 students: State Assessment Test Settings screen. (located in Index ->

                Student Information -> General – separate tab)

2) AIM Recorded State Assessment Test Settings Webinar and User Guide:

            - Pre-recorded Webinar: AIM State Assessment Test Settings and Assessment Spreadsheet (Recorded 6/15/21). This is located on the AIM web site –> AIM Webinars box –> AIM 2021-22 Recorded Webinars

            - User Guide: State Assessment Test Settings User Guide.  This is located on the AIM web site -> AIM User Guides -> User Guides by Collection Schedule – Assessment Registration (Fall & Spring)

3) AIM Ad Hoc reports (state published):

1. ALLPR EL State Assessment Support 2021-22  (includes all EL students enrolled throughout the year)
2. ALLPR Section 504 State Assessment Accomm 2021-22 (includes all Section 504 students enrolled throughout the year)
3. SPED Statewide Assessment Accommodations 2021-22 (includes All Special Ed students currently enrolled.)
4. TWPR Spec Ed Taking Alternate State Test (not ready for 2021-22 yet – will include All Special Ed students enrolled as of the Test Window count date 4/7/22)

If you have questions on where/how to enter the data (for EL or Section 504 students) into Infinite Campus please call the OPI AIM help desk. (877-424-6681).

If you have questions about the type of assessment or accommodation/supports needed please call the OPI Assessment help desk. (844-867-2569)

If you have questions about the data entry screen area inside the IEP for special ed students, please call Kristie Sears in the OPI Special ed. division. (406-444-0685)

New or Updated State Published Ad Hocs

There are a number of updated and new State Published Ad Hocs available to assist with your AIM reporting needs. The following Ad Hocs are either new or updated:

• ALLEN Extracurricular Activities Only 2021-22

• ALLEN Age 19 or Older (updated)

• ALLEN Student Mode of Instruction Recorded 2021-22

• ALLPR Gifted & Talented 2021-22 (updated to show evaluated)

• ALLPR Gifted &Talented Evaluate NOT ID’d 2021-22

• FALLEN Age 19 or Older (updated)

• FALLEN Age 19-20 ANB Eligible 2021-22

• FALLEN Age 19-20 IEP NOT ID'd ANB Eligible

• FALLEN Age 19-20 NO IEP ID'd as ANB 2021-22

• FALLEN Age NOT 19-20 ID'd as ANB Eligible

• FALLEN Extracurricular Activities Only 2021-22
• FALLEN Student Mode of Instruction 2021-22
• FALLPR Gifted & Talented Not ID’d 2021-22
• SPED Statewide Assessment Accommodations 2021-22 (shows currently enrolled special ed. students that have their active IEP indicating statewide assessments marked with accommodations.)

Did You Know?

There is an Infinite Campus forum where you can post questions and share information with other districts! It can be found inside of the Campus Community area under the tab titled "Forum".

AIM Help Desk

 Submit an AIM Help Desk Ticket

or call 1-877-424-6681 or 406-444-3800

 Read More About AIM

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The OPI is committed to providing reasonable accommodations to people with disabilities. If you need a reasonable accommodation, require an alternate format, or have questions concerning accessibility, contact the OPI ADA Coordinator, 406-444-3161, opiada@mt.gov, Relay Service: 711.