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The AIM Data Collection Schedule contains a complete list of all AIM data collections occurring throughout the year. The following AIM Data Collections are taking place during the month of September:
Beginning of Year Verification: Opens 8/11/21 Closes 10/8/21
Fall Assessment Verification, EL Assessment: Opens 8/11/21 Closes 10/15/21
Fall Assessment Verification, Alternate Assessment: Opens 8/11/21 Closes 11/30/21
Previous Year Graduates, Cohorts, & Dropouts Validation and Certification: Opens 9/15/21 Closes 10/8/21
- This process ensures review of previous school year (2020-21) data validation dropout data. Dropouts who have returned to a district in the state by 9/30/21 can be adjusted to have a non-dropout end status.
- Ensures review of previous year graduates and cohorts using the data validation reports. After 9/30/21 when previous year dropouts have been reviewed and adjusted if needed, certify previous year dropouts using the data certification process. After previous year graduates and cohorts have been reviewed and adjusted if needed, certify previous year graduates and cohorts using the data certification process.
- Please see the AIM Setup for Dropout, Graduate, and Cohort Validation and Certification User Guide and the AIM Dropout, Graduate, and Cohort Validation and Certification User Guide for further instruction.
Fall Enrollment Count and Program Participation: Opens 10/5/2021 Closes 10/20/2021
- Fall Count Collection is for entering or calculating aggregate hours, service types, and count date absences. It also ensures that enrollment data for all students, including MT Youth ChalleNGe, Job Corps, MTDA, 19 and 20 year old students eligible for ANB, enrolled on 10/4/21 is verified and accurate. Districts should also verify demographic data including name, race, ethnicity, gender, and date of birth, then import AIM enrollment data into the OPI MAEFAIRS system.
- Fall Program Participation portion of this collections ensures that FRAM (free/reduced meal status), EL (English Learner) Immigrant, Homeless/Unaccompanied Youth, Gifted & Talented, Title I, Military Connected, Foreign Exchange, and Section 504 students enrolled on 10/4/21 are verified and enrollment data is accurate. Districts should also verify that completed Special Education ERs and IEPs are locked, verify 21st Century data in AIM, and check the OPI AS21 system. Contact Amanda Domino with the OPI 21st Century staff for questions.
- Please see the following AIM resources to assist with this collection: Fall Enrollment Count User Guide, AIM & MAEFAIRS Verification Guide, Enrollment Exceptions for ANB Funding User Guide, Extracurricular Activities User Guide, Program Participation Collection User Guide, Program Participation Verification User Guide, and the Fall Enrollment Count Webinar.
The following list includes Zoom links for all AIM Webinars taking place during the month of September. Please see our AIM Webinars webpage for the complete 2021-22 AIM Webinar Schedule.
AIM Webinars Taking Place in October:
Fall CTE Collection
Infinite Campus will be updated to the 2140 release after 5 p.m. on 10/29/21. Last weekend, the Infinite Campus 2136 release was put into production.
Montana specific highlights included in Infinite Campus update to release 2136 applied on 9/25/21:
Montana – State Assessment Test Setting End Date to Auto-Populate to Start Date + 1 Year
The End Date field on the State Assessment Test Settings tool has been updated to auto-populate to one year from the Start Date entered.
Article(s): State Assessment Test Settings (Montana)
Path: Student Information > General > State Assessment Test Settings
Montana – State Assessment Test Setting Name Change
The ‘Smarter Balanced ELA-CAT (Reading) test setting has been renamed to ‘Smarter Balanced ELA-CAT’ on the State Assessment Test Settings editor.
Article(s): State Assessment Test Settings (Montana)
Path: Student Information > General > State Assessment Test Settings
Montana – Instruction Mode State Program Added
A new student Instruction Mode tab was added to State Programs. This new tab allows schools and districts to begin collecting Mode of Instruction information for submission to the state.
Path: Student Information > Program Participation > State Programs
Montana – Updated Message Under Enrollment Exceptions Section of Enrollment
The hard-coded message under the Enrollment Exceptions section in the Enrollment tool has been updated to state:
State Exclude and Extracurricular Activities cannot both be marked. Only non-public students should be marked as ‘Extracurricular Activities Only’.
If ‘Extracurricular Activities Only’ box is marked, no other enrollment tab data is needed EXCEPT End of Year Number of 6+ and Number of 18+ weeks activities completed.
Article(s): Enrollments
Path: Student Information > General > Enrollments
Montana – Extracurricular Activities Only Validation Updated
Validation warning text for when Extracurricular Activities Only is selected for a student whose Service Type does not equal S: Partial has been updated to state: “Students marked as 'Extracurricular Activities Only' must have Service Type of 'S: Partial' and a start status indicating they transferred from a home or private school.”
Path: Student Information > General > Enrollments
AIM Student Photos Needed
Please remember to collect the Student Photo Opt-In information from parents as they start registering their students for next year. Then please follow-up with importing students photos into Infinite Campus, so the photos in AIM with the Opt-in value can be used by the Department of Justice to help find missing children. See our AIM District Student Photo Repository user guide for additional information.
AIM Enrollment Overlap and State Enrollment Overlap Reports
Please run the Enrollment Overlap Report and the State Enrollment Overlap Report to check and clean up any overlapping enrollments prior to the Fall Enrollment Collection which begins on 10/5/2021.
Updating AIM Contact Information
Please ensure to submit the AIM Contacts Update Form on the OPI AIM website whenever there is a change in AIM staff or AIM contact info at your district or school.
The AIM Data Dictionary is a helpful resource that can be used to identify where a field inside of Infinite Campus is located, why is it collected, and when it is collected.
AIM Help Desk
Submit an AIM Help Desk Ticket
or call 1-877-424-6681 or 406-444-3800
Graphics shared in this newsletter created via LogoMakr.com
The OPI is committed to providing reasonable accommodations to people with disabilities. If you need a reasonable accommodation, require an alternate format, or have questions concerning accessibility, contact the OPI ADA Coordinator, 406-444-3161, opiada@mt.gov, Relay Service: 711.
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