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In this Issue
Beginning Oct. 11, in order to report to onsite work, Met Council employees must be fully vaccinated against COVID-19 or get weekly COVID-19 tests and test negative. Employees who are vaccinated must submit documentation to Human Resources to verify vaccination status.
The form for submitting proof of vaccination is now available in Employee Self Service (ESS): https://pspess.metc.state.mn.us.
Acceptable forms of proof of vaccination
The record must have your name, date of birth, date(s) you received the COVID-19 vaccine, and type of vaccine received. Acceptable proof of vaccination includes:
- Your COVID-19 vaccination record card from the Centers for Disease Control and Prevention (CDC) (received at your vaccination appointment)
- Immunization record from the Minnesota Department of Health’s Minnesota Immunization Information Connection (MIIC)
- Vaccination record from your doctor’s office
How to submit proof of vaccination:
- Before you begin, save an electronic copy of your proof of vaccination where you’ll be able to access it and in one of the following file types: .PDF, .GIF, .PNG, .JPEG, .JPG, .TIFF, or .BMP.
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Log into ESS and navigate to the form: Main Menu > Self Service > Personal Information > MetC Vaccination Card.
- Upload a copy of your proof of vaccination, fill out the additional fields regarding your vaccination, and hit "Submit."
Vaccinated employees are asked to complete this form in ESS as soon as possible. Getting an accurate count of vaccinated staff will help the pandemic Incident Command team as they obtain the testing kits for the Oct. 11 start date for staff reporting to work onsite who are not fully vaccinated.
Read Monday's all-staff email for more on this process.
Questions
Human Resources is hosting two Ask HR online sessions next week for managers and supervisors to help clarify details around the vaccination and testing requirement and procedure. Outlook invitations for the Teams session were sent earlier this week to managers and supervisors.
Ask HR: Vaccine/Testing Procedure Q&A
Managers and supervisors
Monday, Sept. 20, at 11:00 a.m.
Wednesday, Sept. 22, at 7:00 p.m.
Microsoft Teams
For additional questions about the vaccination requirement, contact your supervisor or manager, review these all-staff COVID-19 update emails, or submit your question with your name through the online COVID-19 form. For questions about ESS, email ESS.HRIS@metc.state.mn.us.
Attention general managers, directors, managers, and supervisors
Register by Sept. 30 for the Met Council’s 2021 management conference: Leadership Forum on Racial Equity!
Once again, the Leadership Forum will be centered around one topic. For the first time, though, it will be held entirely virtually. The event will be hosted on Microsoft Teams, and conference materials and session information will be organized in a SharePoint site for attendees to follow along and download resources.
The Leadership Forum is required for all general managers, directors, managers, and supervisors. During registration, you must choose from one of four conference dates:
Wednesday, Oct. 6, 8 a.m. to 1 p.m.
Thursday, Oct. 7, noon to 5 p.m.
Tuesday, Oct. 12, noon to 5 p.m.
Thursday, Oct. 14, 8 a.m. to 1 p.m.
The registration deadline is Sept. 30, but make sure to register soon! Dates will fill up so enroll now to ensure you get the date you prefer.
Managers and supervisors: Register for the conference
In the pre-registration survey linked here, you will be asked four quick questions about your understanding of racial equity before receiving instructions to complete your enrollment in Learn.
If you cannot attend, you must get your division director’s approval to miss the training.
For more information, email LeadershipForum@metc.state.mn.us.
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Our new virtual Project Manager Development Program (PMDP) provides you with the critical knowledge and skills to confidently lead projects of all sizes and complexities. The PMDP is a 12-month certificate program sponsored by the Project Management Network (PMN), Learning and Organizational Development (LOD), and supported by Metropolitan Council.
The fully revised program curriculum, along with the activities and shared experiences of participants and guidance from mentors, provides you with the critical skills and knowledge to increase your success in leading a team to project success.
The program also:
- Provides high potential employees with knowledge, tools, and techniques to successfully lead and manage projects on time and within budget
- Supports individual development of project management skills and abilities while capitalizing on the collaborative nature of the cohort structure
- Advances project management knowledge and increases organizational effectiveness throughout the Met Council
- Aligns with the most current version of the Project Management Institute’s (PMI) Project Management Body of Knowledge, PMBOK® Guide
- Applies core and position specific competencies such as “plans and aligns, optimizes work processes, and balances stakeholders.” One-year equivalent supervision experience is granted upon completion of the program.
Employees interested in nomination to this 12-month professional development certificate program are encouraged to review the application information and nomination forms on the new PMDP MetNet site and talk with their manager. One-year equivalent supervision experience is granted upon completion of the program.
Completed application/nomination documents are due no later than 4:00 p.m. on Sept. 30. Following a review of applications, one program cohort will be selected with the start in mid-October.
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Optimizing Healthy Relationships
Relationships are the cornerstone of connection and socialization, impacting health in positive ways. We will explore how relationships shape our lives and how to manage the challenges they present. We will look at where we tend to disconnect in relationships and how to reconnect and ask for what we need. Participants will gain practical knowledge around personal identity, trust building, communication, and boundary setting to build healthier relationships, with facilitators Susan Shehata and Colleen Buckman.
The program will run online Tuesdays, Sept. 21 through Oct. 12, from 2:00 to 3:00 p.m.
Parent Education Training
In this interactive training, you will learn step-by-step guidance to handle strong-willed, spirited, even explosive behaviors. Get real-time support from a certified parent coach, Samantha Moe, while learning the brain science behind behaviors. This program is for employees with children between the ages of 3 to 13 years old.
This program will run online Wednesdays, Sept. 29 through Nov. 17, from noon to 1:00 p.m.
Contact FitForLife@metc.state.mn.us to sign up for either program.
Participation is voluntary and on your own time.
Beginning Jan. 1, Total Administrative Services Corporation (TASC) will be managing the flexible spending accounts (FSA) for the Met Council. This means your health care, dependent care, and parking accounts will be managed on a new debit card and in a new system – no longer through HealthPartners.
New debit card for FSA funds
Employees enrolled in FSA plans will get a new TASC debit card for these funds. Watch for more information on debit cards from TASC later this year.
Note that HRA will continue to be administered by HealthPartners. If you are enrolled in the Empower HRA plan and in one of the FSA plans, your current HealthPartners debit card will continue to be used for HRA funds in 2022, but you will get a new debit card to use for FSA plans.
New system for managing FSAs
Employees enrolled in FSA plans will manage their accounts through the TASC website. These plans will no longer be tracked in their HealthPartners online account.
If you have leftover funds at the end of this year, they will roll over (up to $550) at the end of the claims processing period (March 31) and will roll to your TASC account. To avoid having to keep track of two pools of money during this overlap period between HealthPartners and TASC, you may want to take steps to use all your 2021 money before Dec. 31.
And remember to make your FSA election during open enrollment this fall. You are not automatically re-enrolled. If you do not make an election, you will not have an FSA next year.
Let nature be your guide
This week’s focus is all about exploring our regional parks!
Did you know that we have access to more than 27,000 miles of trails and parks here in Minnesota? Consider hiking or biking on a new-to-you trail this week.
Here are a few links to help you get started:
For more information, ideas, or support, contact FitForLife@metc.state.mn.us.
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