1) Fiscal information, in Excel format, from the 2026-27 Governor’s Recommendations, Governor’s Revised Recommendations, and Enacted Budget publications. To access combined base plus change data, run the scenarios listed below for the Biennial cycle:

• Governor’s Recommendation Scenario
• Governor’s Rec Revised Scenario
• Enacted Budget Scenario

2) Data from your agency’s most recently published Base Budget Book (published in November 2024). For base budget data, run the Entity Detail and Combined Transfers reports for the Biennial cycle and November Forecast.

The Change Item Detail report includes change items distributed to an appropriation(s) and expenditure/ revenue account(s).

This report can provide agencies with an Excel format of Change Items that were included in the Governor’s Budget Recommendations.

This is a reminder that agencies must submit their Budget Narrative documents to the MMB Budget Division SharePoint site in their Biennial Budget/2028-29 Biennial Budget/Background Narratives folder by August 7, 2026. Please see the Budget Narrative Instructions and memo from State Budget Director Ahna Minge on the MMB Biennial Budget Instructions webpage for more information.

• Budget Narratives must be built using the templates provided by MMB. Agencies that are not changing their budget structure or presentation should start with the budget narratives saved in SharePoint. These narratives are based on the agency’s 2026-27 budget narratives and pre-populated with updates for the 2028-29 biennium.
• Budget Narratives must be submitted in an accessible format.
• Starting with the 2028-29 Budget Narratives, the “Part B: Evidence of Effectiveness” section is now a required section.

Any changes to your agency budget structure need to be reviewed and approved by your agency's Executive Budget Officer (EBO) prior to entry in SWIFT or BPAS. If a new budget program or activity is being added or if a program or activity name change is being requested, the agency must submit the Budget Structure Change Form (Excel) to their EBO prior to August 7, 2026.

MMB Budget Operations maintains a Budget Division SharePoint site for state agencies to use for a variety of processes throughout the year. The SharePoint site allows agencies to edit and upload documents for review and their contacts at MMB and the Governor’s Office to collaborate on biennial budget planning and legislative initiatives.

Microsoft began phasing out the use of Alerts for SharePoint sites last year. These changes to SharePoint may affect some Budget Division site users for upcoming budget tasks.

Users of the Budget Division SharePoint site will want to start adding Rules to replace any previous or existing Alerts on the shared site. These allow for a similar notification or workflow to be sent to a user’s email and allow you to create conditional settings for when you or members of your team should be notified about changes to or updated files in your team’s shared folders. From there, users may want to create Outlook filters or subfolders to organize those notification emails for upcoming biennial budget work.

Steps for how to Create a Rule in SharePoint are available on the Microsoft support site. We recommend replacing Alerts with Rules soon to ensure that your team continues to receive previous notifications for work done with files shared in the Budget Division’s SharePoint site.

Thank you for completing the User Verification forms to prepare for the upcoming 2028-29 Biennial Budget process! The access changes we received from agencies for our Budget Systems and the Budget Division SharePoint site are complete. These help us ensure that all agency users who need access to complete biennial tasks have that for upcoming due dates.

Going forward, if you need to make changes to your team’s Budget Systems access, please download and use a blank New User Authorization form found on the Budget Systems webpage (https://mn.gov/mmb-stat/documents/budget/budget-systems/budget-systems-user-authorization.pdf).

To request access to the Budget Planning and Analysis System (BPAS), Capital Budget System (CBS), and the Budget Division SharePoint site, download and complete the Budget Systems User Authorization form and email to the Budget Operations team (budget.finance.mmb@state.mn.us).

Access to the Appropriation Maintenance Application (AMA) is tied to security roles in the state accounting system, SWIFT. Users can request to have roles assigned to their profile by completing Request for Access to SWIFT Statewide Systems form on the SWIFT Security Access Forms webpage.

• You can review security roles and how to request access on page 4 of the AMA User Guide.
• New and returning users may also find the AMA training videos
• For assistance accessing AMA, contact the SWIFT Helpdesk at 651-201-8100, option 2, or by email at MMB@state.mn.us.

The Fiscal Notes Tracking System (FNTS) is under the operational control of the Legislative Budget Office (LBO), who manages user authorization and system access for FNTS. The FNTS authorization form is located on the LBO Training Materials webpage.