The Annual Budget and Accounting Instructions - Document 3 is posted on the SWIFT Budget and Accounting Instructions page for Establishing Budget Fiscal Years 2026-27 Budgets and Closing Fiscal Year 2025.

Please distribute this and related documents to the appropriate personnel within your agency.

Preliminary capital budget requests submitted by state agencies and political subdivisions for consideration during the 2026 Legislative Session have been posted to Minnesota Management and Budget’s (MMB) website (https://mn.gov/mmb/budget/capital-budget/current/).

For agencies submitting 2026 capital budget requests, agency profiles and strategic planning summaries are due in SharePoint by September 12, 2025, along with asset preservation lists, if applicable. Each agency with a capital budget request has a 2026 Capital Budget folder in the Budget Division SharePoint site to facilitate this process.

• Agency profiles and strategic planning summaries are uploaded into SharePoint for you. Please track changes, save in SharePoint, and notify your EBO when complete. See page 4 of the Agency Capital Budget Instructions for guidance on reviewing and editing these documents.
• The asset preservation list template is on MMB’s capital budget instructions website, https://mn.gov/mmb/budget/budget-instructions/capbud/. Please save this completed list in your agency’s Capital Budget folder in SharePoint, if applicable.

MMB Budget Operations maintains a Budget Division SharePoint site for state agencies to use for a variety of processes throughout the year. The SharePoint site allows agencies to edit and upload documents for review and their contacts at MMB and the Governor’s Office to collaborate on biennial budget planning and legislative initiatives.

Microsoft will begin phasing out the use of Alerts for SharePoint sites beginning in July 2025. These changes to SharePoint may affect some Budget Division site users for upcoming budget tasks, for example while working on legislative initiative forms in September and October 2025.

To request access to the Budget Planning and Analysis System (BPAS), Capital Budget System (CBS), and the Budget Division SharePoint site, download and complete the Budget Systems User Authorization form and email to the Budget Operations team (budget.finance.mmb@state.mn.us).

Access to the Appropriation Maintenance Application (AMA) is tied to security roles in the state accounting system, SWIFT. Users can request to have roles assigned to their profile by completing Request for Access to SWIFT Statewide Systems form on the SWIFT Security Access Forms wepage.

• You can review security roles and how to request access on page 4 of the AMA User Guide.
• New and returning users may also find the AMA training videos
• For assistance accessing AMA, contact the SWIFT Helpdesk at 651-201-8100, option 2, or by email at SWIFTHelpDesk.MMB@state.mn.us.

The Fiscal Notes Tracking System (FNTS) is under the operational control of the Legislative Budget Office (LBO), who manages user authorization and system access for FNTS. The FNTS authorization form is located on the LBO Training Materials webpage.