March 21, 2024
For users of the Appropriation Maintenance Application (AMA) and Budget Planning and Analysis System (BPAS).
The following documents are published on the MMB website; click the links below to read more.
Governor’s Supplemental Budget Recommendations and Supporting Documents, including 20-day Federal Funds Review Submission
Governor’s 2024 Proposed Capital Budget Update #1
The AMA Attachment Training video is published to the AMA Training Videos website.
Adding an Attachment to an AMA Transaction
Video tutorials are available for each budget system to give users easy access to training content and allow users to learn at their own pace.
Legal Citation Format
When entering legal citation in AMA, it is important to follow the legal citation formats as shown in the AMA grids and glossary. Visit the AMA Glossary to see examples of legal citations for Regular and Special Session Law Appropriations, Session Law Capital Appropriations, and Statutory Citation.
The legal citation examples below illustrate the format to use when entering session law legal citations that do not have articles and/or sections and/or subdivisions.
Regular session law without subdivision: Minnesota Laws of 2023, chapter 13, article 1, section 11
 Regular session law without article or subdivision: Minnesota Laws of 2023, chapter 8, section 1
 Cancellation Transactions
A transaction that will cancel funds must use a Journal Class of “CNL” and have a negative dollar amount.
 A transaction that will reverse a cancellation of funds must use a Journal Class of “CNL” and have a positive dollar amount.
 Transactions that Decrease an Appropriation Budget/Encumbrance Authority
Agencies need to remember that prior to entering or approving an AMA transaction which will decrease an appropriation budget/encumbrance authority (e.g., decreasing the appropriation amount or cancelling an amount) that the appropriation must have at a minimum that dollar amount Allotment Free; otherwise, the transaction can’t be processed in SWIFT and will be denied. Please check the SWIFT “Allotment-Free” Balance on the Appropriation Overview screen before entering or approving these types of transactions.
MMB Budget Operations has many resources available to assist agencies with using AMA and BPAS.
- A library of training videos is available on MMB's website that provide instruction on system functions and feature in-system demonstrations.
- The Systems’ User Guides, glossaries, and quick reference guides are excellent resources for new and experienced users. Linked in each system's help menu, the guides are also available on MMB's website.
- Previous newsletters are available on the Budget Systems Newsletters webpage.
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One-on-one assistance with AMA or BPAS is available by appointment. Email budget.finance.mmb@state.mn.us to request a time.
Budget Systems are unavailable during the statewide systems maintenance window, every Sunday from 6:00 AM - 2:00 PM.
Have a question about or a suggestion for improving the budget systems? Email it to Budget Operations at budget.finance.mmb@state.mn.us, Subject: Budget Systems Newsletter.
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