January 11, 2023
For users of the Appropriation Maintenance Application (AMA) and Budget Planning and Analysis System (BPAS).
On January 24, 2023, the Governor’s budget recommendations and supporting documents will be published to the 2024-25 Biennial Budget webpage. The publication will include:
- Agency budget books with Governor’s Recommendations
- General Fund Balance Analysis Detail and Summary
- Consolidated Fund Statement
- Departmental Earnings Report
- Professional Technical Contracts Report
Soon, Budget Operations will be sending a survey via the Budget Systems Newsletter. The survey aims to gather agency feedback about the 2024-25 Biennial Budget process, budget system training, and your experience using the Budget Planning and Analysis System (BPAS) and Departmental Earnings (DE). We encourage users to fill out the survey when it is available as survey results provide guidance during process improvements and communication efforts. The survey supplements MMB’s 2023 biennial statewide systems survey.
The Appropriation Maintenance Application (AMA) Edit and Approval screens’ tables include several data fields resulting in some columns being out of view. While users can use the scroll bar at the bottom of the table to view additional columns, the Alternative View pop up is a great way for users to view the complete details of an appropriation quickly and on one screen. To pull up the Alternative View, click on the transaction number in the first column of the table and a pop up will display with the appropriation details.
 
MMB Budget Operations has a number of resources available to assist agencies with using AMA and BPAS.
- A library of training videos is available on MMB's website that provide instruction on all system functions and feature in-system demonstrations.
- The system User Guides, glossaries, and quick reference guides are excellent resources for new and experienced users. Linked in each system's help menu, the guides are also available on MMB's website
- Previous newsletters are available on the Budget Systems Newsletters webpage.
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One-on-one assistance with AMA or BPAS is available by appointment. Email budget.finance.mmb@state.mn.us to request a time.
Budget Systems are unavailable during the statewide system maintenance window, every Sunday from 6:00 AM - 2:00 PM.
Have a question about or a suggestion for improving the budget systems? Email it to Budget Operations at budget.finance.mmb@state.mn.us, Subject: Budget Systems Newsletter.
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