Budget Systems Newsletter - January 2023

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January 11, 2023

Budget Systems Newsletter

For users of the Appropriation Maintenance Application (AMA) and Budget Planning and Analysis System (BPAS).

Publication of Governor’s Budget Recommendations and Supporting Documents

On January 24, 2023, the Governor’s budget recommendations and supporting documents will be published to the 2024-25 Biennial Budget webpage. The publication will include:

  • Agency budget books with Governor’s Recommendations
  • General Fund Balance Analysis Detail and Summary
  • Consolidated Fund Statement
  • Departmental Earnings Report
  • Professional Technical Contracts Report

Upcoming Budget Systems User Survey

Soon, Budget Operations will be sending a survey via the Budget Systems Newsletter. The survey aims to gather agency feedback about the 2024-25 Biennial Budget process, budget system training, and your experience using the Budget Planning and Analysis System (BPAS) and Departmental Earnings (DE). We encourage users to fill out the survey when it is available as survey results provide guidance during process improvements and communication efforts. The survey supplements MMB’s 2023 biennial statewide systems survey. 

Budget Systems Tip of the Month: AMA Alt View

The Appropriation Maintenance Application (AMA) Edit and Approval screens’ tables include several data fields resulting in some columns being out of view. While users can use the scroll bar at the bottom of the table to view additional columns, the Alternative View pop up is a great way for users to view the complete details of an appropriation quickly and on one screen. To pull up the Alternative View, click on the transaction number in the first column of the table and a pop up will display with the appropriation details.

Appropriation approval screen with Transaction Number highlightedAlternative View popup screen

AMA and BPAS Resources

MMB Budget Operations has a number of resources available to assist agencies with using AMA and BPAS.

Budget Systems are unavailable during the statewide system maintenance window, every Sunday from 6:00 AM - 2:00 PM.

Have a question about or a suggestion for improving the budget systems? Email it to Budget Operations at budget.finance.mmb@state.mn.us, Subject: Budget Systems Newsletter.