Budget Systems Newsletter - June 2022

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June 30, 2022

Budget Systems Newsletter

For users of the Appropriation Maintenance Application (AMA) and Budget Planning and Analysis System (BPAS).

New AMA Recall Video

For a step-by-step guide and live demonstration of the new AMA Recall feature, check out the new Recalling a Transaction instructional video on the MMB Website. The AMA Recall feature was added in May, and to date, users have recalled more than 70 AMA transactions.

BPAS and DE System to Open August 23

The Budget Planning and Analysis System (BPAS) and the Departmental Earnings System (DE) are scheduled to open for agencies on August 23 to begin preparation of their 2024-25 budgets.

Systems Training and Support

Budget Operations offers a variety of learning options for users of BPAS, CBS, DE, AMA, and SharePoint including written guides, instructional videos, webinars, one-on-one-training, and workshops. Training will be available throughout the next several months and we will continue to release new and updated content as it is developed.

If you are new to the biennial budget process or looking for a refresher, we recommend the Overview of the Biennial Budget Process instructional video. This 10-minute video is designed to give users a high-level understanding of the budget process and agency deliverables.

Virtual training for BPAS will be available starting in mid-July and will include webinars and workshops. Users will also have the option to sign up for one-on-one training.

Additional instructional materials and videos are available on the MMB Budget Planning and Analysis website. Users can view the videos and learn at their own pace. Stay tuned to the newsletter for additional learning opportunities.

User Certification

Agency budget coordinators or directors received budget system user verification forms in early June. For users to have the system access they need and receive training opportunity notifications, we ask that certification forms be returned as soon as possible. If you are an agency budget coordinator or director and did not receive an email, contact budget.finance.mmb@state.mn.us to request your agency user certification form.

BPAS Enhancement for 2024 Biennial Budget Cycle

One of the BPAS enhancements for the 2024-25 Biennial Budget cycle is a new standard report. The Combined Transfers Standard Report will be available to download in either Excel or CSV format and, per its name, combines Transfers In and Transfers Out into one report. Agency Users can run the Combined Transfers Standard Report for their agency and the option to run this report for all agencies will be available to the EBO and Legislative User roles. Stay tuned for information regarding additional BPAS enhancements and updates.

2024-25 Biennial Budget Process Timeline

Late June Budget narrative instructions issued to agencies
Early August Base budget instructions issued to agencies
Mid August Governor's budget request instructions issued to agencies
August 19 weekend FY 2022 hard close in SWIFT; FY2022 Actual and FY2023 Budget data loaded into BPAS (Budget Planning and Analysis System)
August 23 BPAS and Departmental Earnings System open for agencies
August 26 Budget narratives due from agencies
October 3 Budget narratives published to MMB website
October 17 Base budget information due in BPAS for all agencies (M.S. 16A.10, Subd. 2)
October 17 Agency change pages due to MMB, and BPAS entry for change items complete (M.S. 16A.10, Subd. 2)
November 30 Agency base budget information submitted to the legislature and published to MMB website (M.S. 16A.10, Subd. 2)
Early December November Forecast
January 24, 2023 Governor's FY 2024-25 Biennial Budget Recommendations submitted to the legislature and published to MMB website (M.S. 16A.11, Subd. 1). If new Governor elected, date for publication is February 21, 2023.

AMA and BPAS Resources

MMB Budget Operations has a number of resources available to assist agencies with using AMA and BPAS.

Have a question about or a suggestion for improving the budget systems? Email it to Budget Operations at budget.finance.mmb@state.mn.us, Subject: Budget Systems Newsletter.