Budget Systems Newsletter

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November 22, 2018

Budget Systems Newsletter

For users of the AMA, BPAS, CBS, and FNTS budget systems.

Budget Planning & Analysis System (BPAS)

 BPAS 2.0 Project

Work is progressing on the update to the budget system. 

BPAS 2.0 will not be a total re-design of the existing system; agencies will still enter budgets by appropriation at the account level; the system will use a similar account hierarchy to summarize data for reporting. However, agencies will see some changes when BPAS moves from a multi-dimensional to a relational database system:

  • All data—base budget, change items, and transfers—will be entered in one application.
  • All data and reporting from the system will be real-time; there will be no interruptions for data aggregations and batch uploads of change and transfer data.
  • There will be a one-to-one relationship between Appropriation ID and Fund. (This is now enforced when an agency creates a new appropriation ID in the Appropriation Maintenance Application AMA.)

BPAS 2.0 is being completed in phases, with the first components targeted to be ready by August 2018 for agencies to prepare base budgets for the November 30, 2018 submission. MMB will continue to use and maintain the existing BPAS, a multi-dimensional database system built on Oracle’s Hyperion software. MMB will evaluate the project’s status in May 2018 and if it requires more time to complete, the existing BPAS will be used for the 2020-2021 biennial budget process.

A prototype of the system’s Announcement page is shown below:

BPAS 2.0 Home Page

BPAS FY 2017 Reconciliation is Complete

Thanks to agencies that completed reconciliation of the uploaded fiscal year 2017 SWIFT close data in BPAS. As of November 15, all account net variances in 2017 actual data are eliminated. The data will be reported in the upcoming November Forecast, which will be released on Tuesday, December 5.

Fiscal Note Tracking System (FNTS)

Annual User Authorization Review

Each year, MMB reviews FNTS user access to ensure that only individuals authorized and directly involved in the fiscal note process have access to the system. State agencies must certify their FNTS users by Friday, December 8, for all staff who will be using the system for the 2018 legislative session.

FNTS Agency User Training Schedule

FNTS training for agency users will be held in February 2018. The training is recommended for agency staff who will be preparing and entering fiscal note information into the system and have not attended system training or who think they need a refresher. Registration will open the first week of January on the Self-Service Portal through ELM. FNTS users will be notified by email when the registration is open. To register, you must have a current agency FNTS user authorization form on file.  Below is a list of dates and times to be offered; all sessions will be held in the Columbine Room on ground floor of Centennial Office Building.

FNTS Training Dates and Times

Capital Budget System (CBS)

CBS is closed for entering requests for the 2018 capital budget. Authorized CBS users have read-only access to view their requests, and will be able to view the governor’s recommendations after the January 16, 2018 release of the capital budget to the legislature. Capital requests totaling more than $2.3 billion have been entered into CBS by 26 state agencies, Minnesota State and the University of Minnesota; 2018 requests from 85 local government entities total more than $831 million.

Appropriation Maintenance Application (AMA)

AMA User Training and Workshops

2018 AMA User Training sessions are tentatively scheduled for March 20, 22, 27 and 29. Registration will be through ELM on the Self-Service Portal and open in February. Walk-in morning workshops are also being planned April 25, May 9 and May 23. Both training and workshops will be held in the Columbine Room of Centennial Office Building. Look for more information in upcoming editions of the Budget Systems Newsletter.

Have a question about or a suggestion for improving the budget systems? Email it to Budget Operations at budget.finance.mmb@state.mn.us, Subject: Budget Systems Newsletter.