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Docket® is a convenient way for people to digitally access their or their family’s MIIC immunization records through a free app and be able to generate a PDF report of the record. MIIC users can help make sure that people can access their MIIC records using Docket® by ensuring that clients have updated information in MIIC.
- The first name, last name, sex and birth date they enter into the immunization record search feature in Docket must be an exact match to the MIIC immunization record.
- An email address or phone number on the MIIC immunization record needs to be one they can access to get the verification pin.
For more information on how people can access their MIIC immunization records visit Find My Immunization Record.
VaxRef is an online translation tool, created by MDH, that allows members of the general public, healthcare professionals, interpreters, or community organizations to translate foreign immunization records from Arabic, Dari, French, Pashto, Portuguese, Russian, Spanish, and Ukrainian into English. A copy of the original immunization record should be saved in the client’s medical chart alongside the translated materials. Immunizations administered outside of the United States can then be reported to MIIC.
For more information on how to use the tool, visit VaxRef Companion Guide (PDF) for step-by-step instructions or contact the Minnesota Center of Excellence in Newcomer Health.
VaxCheck is a tool to collect electronic consent to share person-level immunization information from MIIC with organizations. It was initially created to support certified childcare centers and employers.
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Certified childcare centers: Minnesota Department of Children, Youth, and Families (DCYF)-certified, license-exempt childcare centers are not eligible to participate in MIIC. However, they can enroll in VaxCheck and invite parents or guardians to provide consent for MDH to share an enrolled child’s immunization data from MIIC. Consent is valid for one year from signing.
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Employers: MIIC-participating organizations are allowed to access MIIC records of people to whom they provide services. Accessing an employee’s immunization history for employment verification or any other purposes is not an allowable use of MIIC. To support organizations who require employees to provide their immunization history prior to the start of employment, VaxCheck now allows people to consent for MDH to share their full immunization history with their employer. To support annual respiratory vaccination campaigns, people can choose for MDH to only share current influenza and COVID-19 immunization data or a more complete immunization history according to MIIC. Consent is valid through June 30 each year.
To learn more and enroll your organization, visit VaxCheck.
VaxCheck also supports organizations who show their commitment to improving employee influenza and COVID-19 immunization rates by participating in RespSafe.
St. Paul - Ramsey County Public Health recently worked with the MDH immunization quality improvement team to review their immunization workflow, discuss strengths and opportunities for improvement, and commit to implementing quality improvement activities.
As part of this work St. Paul - Ramsey County Public Health officially participated in the Immunization Quality Improvement for Providers (IQIP) program, the Center for Disease Control and Prevention’s (CDC) national immunization quality improvement program available to Vaccines for Children (VFC) providers to increase on-time immunization rates among children, adolescents, and older teens. IQIP kicks off with a site visit to discuss the organization’s immunization workflow and current coverage rates, set goals, select CDC-defined strategies to focus on, and develop an implementation plan with activities to conduct throughout the 12-month program.
Which IQIP strategies has your organization focused on?
We focused on two strategies, including “Facilitating Return for Vaccination” and “Strengthening Vaccination Communications.”
For Facilitating Return for Vaccination, we invited MDH to train staff on MIIC client follow-up functionality to identify patients eligible for recall outreach (focusing on DTaP and HPV), participated in and expanded our use of MIIC texting campaigns, and explored interdepartmental collaborations within our organization.
For Strengthening Vaccination Communications, we invited our medical director to deliver a vaccine hesitancy training to staff, attended vaccine advocacy training at the MDH pre-conference workshop, supported vaccine communication information with various Ramsey County departments, and developed a vaccine advocacy video to be used on various platforms.
How has IQIP helped with your quality improvement efforts?
IQIP is beneficial as a routine grounding to refocus on quality and programmatic improvements for our immunization clinic and team with MDH support through knowledge and resource sharing. It has been a great opportunity for the whole team to be involved in quality improvement efforts to establish strategic priorities and feasible actions to take to move toward our goals.
How did receiving MIIC training support your immunization practice?
MIIC training on client follow-up functionality has supported our immunization practice by allowing us to use our available tools in new ways to be more proactive in reaching out to patients for follow-up vaccination needs.
In what ways did you change your immunization practice after learning more about MIIC?
Leveraging the available MIIC functionality to pull data and information supports our outreach efforts to be more targeted for both direct patient recall and in considerations in outreach locations and efforts to establish community-based partnerships.
What would you tell another organization considering IQIP or an immunization quality improvement project?
Give it a try! IQIP supports quality improvement of our program without a substantial time commitment. It also facilitates improved team collaboration in the development and implementation of programmatic goals and actions to achieve them.
Any other information you would like to provide about IQIP?
IQIP is low lift and self-paced. It helps keep a pulse on quality improvement efforts and ensures we keep growing for our patients.
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