MIIC News Flash - Summer 2025
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in the past few months. While MIIC operations staffing at MDH has been impacted, we remain dedicated to providing support to our users and partners. The MIIC application and data remain available as usual. Response times on the MIIC help desk may be a little slower but rest assured that we are working hard to answer your questions and provide you with the MIIC tools you are accustomed to. Please reach out to the MIIC help desk at HEALTH.Miichelp@state.mn.us with any questions.
Due to staffing changes at MDH, please contact the MIIC help desk at HEALTH.Miichelp@state.mn.us with questions related to electronic data exchange rather than directly emailing staff with whom you’ve previously worked on these activities. This will allow us to efficiently triage all questions related to:
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Establishing new data exchange interfaces.
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Troubleshooting existing interfaces.
- Code sets used in electronic exchange.
Additionally, MIIC will have reduced onboarding capacity for the foreseeable future. This will mean that groups interested in working on establishing or updating electronic interfaces should expect to wait in queue for resources to be available from MDH. Due to this, reach out as early as possible if you are interested so that we can do our best to meet your timeline needs.
Interested in exploring immunization quality improvement activities to increase your childhood and adolescent coverage rates? Email the MDH immunization quality improvement team at Health.IQIP@state.mn.us.
Public health staff can meet your clinic’s staff to review your current immunization workflow and coverage rates, then discuss opportunities to implement or improve upon activities that support on-time vaccination of children and adolescents. MDH staff will check-in with you throughout the next 12 months and are available for technical assistance and resource connection during that time.
Email us today at Health.IQIP@state.mn.us to schedule your consultation. Priority is given to provider locations enrolled in Minnesota’s Vaccines for Children (MnVFC) program.
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As the number of national and international measles outbreaks continue to grow, immunizations are the best way to protect against measles. Children are routinely recommended to receive two doses of Measles-Mumps-Rubella (MMR) vaccine:
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First dose at 12-15 months old.
- Second dose at 4-6 years old.
As of May, 83% of children born between 2018 and 2023 in Minnesota have received at least one dose of MMR (1+ MMR). However, there are disparities in 1+ MMR coverage rates by race/ethnicity. Among children born between 2018-2023, coverage is highest among Asian/Pacific Islander, non-Hispanic children and lowest among Black, non-Hispanic children.
What are steps you can take to help improve MMR immunization coverage in Minnesota?
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MIIC can be used to monitor and improve immunization coverage in Minnesota.
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The Client Follow-Up feature can be used to identify who needs additional doses of MMR vaccine. Visit the learning corner for more information on how to use client follow-up to identify people who need additional doses of MMR.
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Update MIIC with missing immunization information. If you have record of immunizations that are not in MIIC, report the historical immunizations.
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Make a strong recommendation for MMR vaccination at every visit.
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Ask patients if they have plans to travel. If traveling internationally or to a domestic measles outbreak area, they may be eligible for early vaccination or a second dose of MMR. For more information, visit CDC: Measles (Rubeola): Plan for Travel.
- If parents or patients have questions about the MMR vaccine, use available resources and tools to respond to their specific concerns. Leaving the door open for continued conversations with vaccine-hesitant patients can lead to a decision to vaccinate in the future. For more information and resources for talking to parents and patients about vaccines, visit Talking with Parents and Patients About Vaccines.
Client follow-up (CFU) is a reminder/recall tool that can be used to identify those who have zero or one dose of MMR in MIIC.
Steps for identifying those with zero or one dose of MMR:
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Log into MIIC and select the create follow-up function on the left side of your screen.
- Input the age range information needed.
- If you are a local public health, select your client association.
- Choose the follow up type.
- Click on the select vaccine group and number of doses already received option for vaccine type.
- From the drop down, choose MMR for the vaccine group.
- Then select either 0 or 1 from the dose(s) received drop down.
- Then hit the create follow-up button.
Once all options provided have been chosen, your follow-up will be created. The reports can then be utilized to conduct outreach. For questions about CFU, reach out to the MIIC Help Desk at health.miichelp@state.mn.us.
Several items have been addressed in recent releases.
- We have fixed the rotavirus "still due" calculation in the childhood not up to date report. It was showing children over the age of 8 months that did not complete the rotavirus vaccine as "still due," when they have aged out of receiving any doses of rotavirus vaccine.
- We have removed the COVID assessment report as it was outdated and did not align with current COVID vaccine recommendations.
- We have fixed an issue with some reports in the client follow-up function. If both contact list and mail merge were selected along with a third option while creating reports, they will get stuck in queue status and later deleted without the reports being created. All reports should now be generated properly, with any selection combinations.
- We have updated the adolescent assessment report to:
- Add a composite up to date measure for 1 Tdap, 1 MenACWY, and complete HPV.
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Change 'MCV4' to 'MenACWY'.
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Organization/position/duration of position.
BSN RN, HealthPartners, I am the Immunization Program Manager with nearly five years in this role and over 20 years of experience with HealthPartners and Park Nicollet.
How long have you been a MIIC user?
Five years.
How does your organization get MIIC data?
HealthPartners receives MIIC data through Electronic Data Exchange for routine, automated updates and also accesses the MIIC user interface as needed for individual record review or troubleshooting.
What value do you find in getting MIIC data?
Easy access to MIIC data through our EHR boosts efficiency, allowing our clinicians and care teams to focus on our patients.
What benefits does electronic data exchange with MIIC bring your organization and your patients?
MIIC helps us work smarter and keep our patients better protected by improving data accuracy, streamlining workflows, supporting quality measures, and enabling targeted outreach. As a result, patients receive timely immunizations without needing to track down paper records or repeat previous vaccines.
How do you support staff who still need to access the MIIC user interface (e.g., to run reports, verify data submissions)?
As the MIIC administrator, I serve as the primary point of contact for setting up staff with login credentials, providing training resources, and ensuring effective and secure use of MIIC. HealthPartners has over 130 participating facilities, so supporting consistent and compliant use across the system is a key part of my role.
What are some of the things you do with MIIC data?
I use MIIC data to help our care teams consistently submit accurate immunization records and ensure our Minnesota Vaccines for Children (VFC) orders are accurate and up to date. As an organization, HealthPartners leverages MIIC data to deliver high-quality care and support public health efforts through the Vaccine Safety Datalink.
Why is data quality important to you & your organization?
Accurate immunization data helps our organization meet quality measures, build patient trust through reliable records, and prevent administration errors.
How do you ensure your organization reports and maintains quality data?
I regularly run and analyze reports from MIIC and our EHR, collaborate closely with IT partners to ensure the interface functions correctly and resolve any data queue errors. With our teams administering between 8,000 and 38,000 vaccine doses per week depending on the season, managing this volume of data is critical. I also consistently encourage care teams to engage patients in immunization reconciliation to help ensure that records in our EHR are accurate and complete.
What is your favorite thing about MIIC?
Using MIIC helps us ensure that our patients get the right vaccines at the right time, giving them the best protection against serious diseases when they need it most.
Is there anything else you want to share?
The MIIC Help Desk is incredibly responsive and helpful — they consistently provide timely, knowledgeable support whenever I or my teams have questions or run into issues.
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