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Happy National Public Health Week, HRD! Public Health Week celebrates all of the wonderful work that we and other public health workers do to protect and support the communities we are a part of. Take a minute to step away from your desk, get a treat or do something you enjoy, and be proud of the integral work you do, ‘cause you’re awesome!
When is the last time you sent a Bravo? While you’re thinking about how great you are, take a moment and send a Bravo to a colleague you appreciate – someone who you enjoy working with, who makes your life easier, or has a superpower that you really admire. It will brighten your day and theirs.
Next Thursday is the Introduction to Creating Accessible Word Documents class! If you create documents for internal or external use, this class is highly recommended. It covers the basics of creating an accessible Word document that meets MDH standards and is easy to use and edit by everyone. Plus, you learn about some advanced features of Word that are both impressive to others and make your life easier. You can sign up for the class in ELM (just search “accessibility”).
Introduction to HRD for April is cancelled: We have a bunch of new staff in the pipeline, but they won’t be here in time for our April session, so we’re going to cancel the Intro to HRD that we had planned for April 28. We’ll send out a new invite once we know when we’ll be back.
Redesign Conversation for April 15 will cover records management basics: We appreciate the feedback we got from staff last week about records management refresher training and what would work best for you. Based on the responses we received, April 15th’s session will be focused on guidance for how to handle all the documents you’re sorting through as you clean out your work areas.
We understand that staff have a limited amount of time to get things cleaned up, so if you can’t make it, we will put the recording in the Stream tab just like usual. We will be doing more focused sessions at a later date for individuals/teams who have specific questions, as that was also a popular option. If you didn’t get a chance to fill out the survey, it’s still open! The more feedback we have, the better we can plan: RIM Training Poll.
MNIT is migrating HRD’s desk phones to softphones. Softphones exist on a computer and are used through an internet connection with a headset or a computer’s microphone and speakers. It replaces your desk phone and it’s a great alternative for teleworking or working remotely. The softphones used at MDH are Microsoft Teams or Jabber.
Our team will be migrating to Teams softphones and you will be receiving shortly, unless:
- You’ve already been identified as a softphone user,
- Have multiple lines on your phone (in which we will work with you to identify what will work best), or
- Do not need a phone at this time.
Your softphone should be configured in the following week or two. Please note that MNIT will send out a “Welcome Letter” email upon your phone being configured. The email will have instructions on how to use your new softphone.
For more information on Teams softphone, please check out this page: MNIT Learning Pathways: Teams Calling (Softphones).
If you have questions, please reach out to your manager.
If you missed our Redesign Conversation meeting last week, please make sure to check out the slides or the recording from that session; Susan Winkelmann covered a lot of important information about the first part of the Work-Life Transition process and what we need to do get the office ready for the shift to our new hybrid work. You can find the slides in the Files tab of our MDH_HRD Team and the recording in the Stream tab.
Phase 1: Cleanup Days
If you will be working two days or less per week in the office, you need to sign up for a time to go in and clean your workspace by April 22. This means removing personal items and any IT equipment that you need to work at home. You can sign up for a slot to do this via the following Doodle polls:
We’ll be providing treats and cardboard boxes to help you carry things, and there will also be carts and cleaning supplies.
Parking Information for Golden Rule
Our colleagues over at HPCD put together this helpful list of options for staff who are looking into parking options around the Golden Rule Building.
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Public transit: Employees can sign up for a Metropass, which is $35 per month for unlimited bus and/or LRT rides. Enroll through SharePoint: Metropass Requests. It will take about a week for passes to be processed.
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HonkMobile app: GRB employees with a smartphone can use the Honk app to purchase either six- or 10-day passes for Block 19 or the Robert Street ramp (and other ramps and surface lots nearby).
- Passes must be used within a 30-day window, and same-day re-entry will count as multiple days. If you plan on coming and going multiple times per day or work more than two days a week in the office, this might not be the best option.
- Block 19 is $70 for a 10-day pass and $45 for six days. Robert Street is $75 for a 10-day pass and $48 for six days.
- You can also use the app to purchase daily parking in those ramps or others nearby. There are some surface lots that are $5 in the HonkMobile app.
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Parking ramp contracts: Employees can purchase unlimited monthly passes for the Block 19 ramp and Robert Street Ramp for $82 per month. This may be the best option for drivers who work in the office three or more days a week. For more information on parking passes, visit Parking Information for Employees. You will need to work with Greg Smith (651-201-3533) for assistance in getting parking passes for these ramps.
For more information, please see the Commuting Resources page on the Intranet.
Phase 2: Implementation and Next Steps
Next week we will be kicking off an internal working group to start thinking about what our workplaces should look like as we move into a hybrid model. We’ll be thinking about what we need in terms of physical space, but also discussing ideas for working collaboratively in a hybrid world and what practices we can build around that. And, we’ll be talking about records management – what records do we have, what do we do with them, and how to make them accessible to staff. If you have input or ideas, you can send them to Betsy Hammer, Michelle Adkins, and Susan Winkelmann. If you’d prefer to be anonymous, you can submit ideas through the HRD Feedback Box.
We know there is a lot of information flying around, so we are also planning to put together a SharePoint page where you can find everything you need to know without combing through emails. Look for that in the next couple of weeks.
Many of the common questions that staff have are answered on the Work-Life Transition SharePoint site, so if you have a question, take a moment to review the information there. If you still aren’t sure, reach out to your supervisor or use the Submit a Question page of the WLT site.
HRD will be hosting a public hearing on Tuesday, April 12 for the closure of St. Joseph’s Hospital in St. Paul on July 1 and the relocation of mental health, addiction services, and other secondary services to other Fairview system locations.
You can find more information about the hearing in the MDH news release: Public hearing set for April 12 on planned closure, relocation of mental health services at St. Joseph’s or on the HealthEast St. Joseph’s Hospital Public Hearing page of the HRD website.
A big shout-out of thanks to the fifteen HRD staff who completed the Collaborative Safety Systemic Critical Incident Review Institute on April 1, 2020. These staff included:
▪ Barbara Axness
▪ Jennifer Bahr
▪ Christine Dufour
▪ Susie Haben
▪ Mary Heim
▪ Sarah Grebenc
▪ Catherine Lloyd
▪ Carol Moroney
▪ Rebekah Nelson
▪ Lori Pokela
▪ Maerin Renee
▪ Wendy Robarge
▪ Cindy Vargas
▪ Susan Winkelmann
▪ Holly Zahler
Over 18 hours of training, staff learned new techniques and methods to review critical incidents with the benefit of hindsight.
This method gives HRD an opportunity to understand how decisions are made leading to an incident, what influences the decision-making process, and what we can learn to improve outcomes for vulnerable populations. It’s a systems approach to building HRD’s culture of safety. Some comments from staff attending the training include:
“I can’t wait to dive more into this and really make a difference in the lives of residents, healthcare workers, and all others.”
“A great new beginning!”
“A really eye-opening way of looking at safety and regulation.”
“The most important training ever!”
Over the next few months, we will be customizing this process in consideration of HRD’s needs and the critical incidents we want to study through the critical incident review and mapping process. In addition, we will work with Siobhain Rivera and Sarah Holmberg to develop a Teams application for all HRD to learn more about this unique safety science.
Please feel free to reach out to Catherine Lloyd at Catherine.lloyd@state.mn.us if you have questions.
This week, we have the following positions available. Please share them with anyone that you think would help make HRD a better place to work!
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Health Program Manager (State Operations), Job ID: 52608: This position exists to direct statewide licensing, registration, and federal certification health program management for all State and federal agencies within the Health Regulation Division. The incumbent will assist the Executive Regional Operations Manager in directing and supervising major multi-faced health programs through the direction of supervisors for the improvement of care and operational and administrative practices in state and federal health care facilities. Closes April 20, 2022.
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Nursing Evaluator (Federal Operations), Job ID: 53255: These positions will provide onsite surveillance and guidance to health care providers in an effort to assure a level of quality care based upon compliance with Federal and State laws and rules which directly relate to the provision of nursing and health services. Closes August 1, 2022.
These positions are open to both internal and external candidates. If you would like to apply, please follow the steps below:
- Sign into Employee Self Service
- On My Homepage, click on Careers and enter the Job Opening ID in the Search Jobs box and click >> (Search).
- Click on the Job Title to view the job posting.
- Click Apply For This Job in the top right hand corner.
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