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Happy Women’s History Month, HRD! Although Women’s History Month wasn’t formalized in the United States until the 1980s, the history goes back to 1911, when the first International Women’s Day was celebrated. There are lots of events happening to celebrate the contributions of women, so if you’re looking for more information, we encourage you to check out the Women’s History Month website.
Wrapping up Black History Month: The Center for Health Equity (CHE) shared a few recommendations in an Intranet post about ways you can continue to learn more about Black history throughout the year, including a movie about U.S. Representative John Lewis and a podcast. Additionally, the recording of Dr. Nathan Chomilo’s keynote, “How Racism Impacts Black Health in Minnesota and How We Can Move from Awareness to Action,” will be available soon in case you weren’t able to attend. Keep an eye on the Intranet for more information and a link.
Work-Life Transition begins April 22: Last week Commissioner Malcolm announced that the official transition to a hybrid work environment will begin on April 22, 2022. In preparation for teleworking, please make sure you have filled out the Telework Agreement Form Tracker on SharePoint and uploaded their Telework Acknowledgement Form uploaded. The Work Life Transition is working on space planning, and they need to know who will be working in the office so they can plan accordingly.
Spring Training is open! MNIT has posted their spring schedule for Microsoft trainings in Teams, OneNote, SharePoint and OneDrive on the Learning Pathways page: Microsoft Training and Office Hours through 6/30/22. All of the trainings are recorded, so if you missed one, you can still check it out, and you can easily add upcoming events to your calendar. Some that might be interesting for HRD staff are:
- Teams Meeting Collaboration: Featuring Polls & Whiteboard (3/21/22)
- Collaboration and Co-Authoring with SharePoint & OneDrive (recording from 2/24/22 available)
- Get Organized with OneNote (5/5/22)
MNIT also offers office hours on the 2nd Tuesday of every month. If you need help or want to learn some new tips and tricks this is for you. Links to add all of the training sessions and office hours to your calendar are available on the Learning Pathways page linked above.
The position posting for the new HRD Division Director closed earlier this week, and assistant Commissioner Diane Rydrych has asked for feedback from HRD staff about what qualifications and characteristics they think are important for our new director to have. If you haven’t already, please take a moment to fill out this short survey by the end of day on March 4: https://forms.office.com/g/vbN1TaN2Fc.
We have multiple postings available this week, and more are on the way.
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Nursing Evaluator (Case Mix Review), Job ID: 53268: These positions (2) will conduct audits of a percentage of residents on Medicaid-certified long-term care facilities for coding accuracy of MDS assessment forms and the resulting Case Mix classifications. Closes March 11, 2022.
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Nursing Evaluator (Federal Operations), Job ID: 53255: These positions will provide onsite surveillance and guidance to health care providers in an effort to assure a level of quality care based upon compliance with Federal and State laws and rules which directly relate to the provision of nursing and health services. Closes August 1, 2022.
These positions are open to both internal and external candidates. If you would like to apply, please follow the steps below:
- Sign into Employee Self Service
- On My Homepage, click on Careers and enter the Job Opening ID in the Search Jobs box and click >> (Search).
- Click on the Job Title to view the job posting.
- Click Apply For This Job in the top right hand corner.
We’re making some changes to the meetings we’ve held for Redesign Conversation and Town Hall meetings. We realize the Tuesday schedule for the Redesign Conversations means that many of our staff might not be able to attend due to work in the field. We’re going to combine these meetings. The meeting will be held every other Friday from 1 to 1:45 p.m. The longer time box will allow us to have more time for questions, while hopefully not interrupting anyone’s lunch break. If you have any feedback on this, please feel free to share with Maria King via email or submit through the HRD Feedback Box.
The first Redesign/Town Hall combined meeting will be held Friday, March 18 at 1 p.m. You’ll be receiving an updated calendar invite shortly.
If you missed this week’s presentation (or any of the others), you can find it on the Stream tab of our MDH_HRD General channel. Blaine Taylor shared an overview of the Project Governance system that HRD has implemented as part of our modernization efforts, including some information about why governance is so important (we have a lot of projects, we need a way to keep track of all of them) and how you can keep up to date with what we’re working on if you’re interested. For more information, check out the links below:
We’re still working our way through our list of accomplishments from 2021, and this week we’re talking about HRD’s Supply Orders and Requests process! We launched the division-wide process back in April of 2021 to make sure everyone in the division had access to the materials they need to do their work and centralize ordering to a single team, rather than having several admin staff across different programs put in orders.
One of the major shifts through the Redesign was the establishment of a shared services administrative support team. This shift provided the opportunity for HRD to achieve a consistent user experience and take advantage of technology to streamline the ordering process.
Two primary benefits of this new approach are:
- Each staff person places their own orders through SharePoint, which retains the order history for any future reference needs.
- All orders are centrally collected and quickly processed by a dedicated team within the Admin Generalist group.
“I’m so appreciative of the creative thinking of Todd Hoover, Siobhain Rivera, and Russell Williams. They were instrumental in developing the process and tools to make this new supply order process a reality,” said Tammy Winters, Admin Generalist Supervisor.
You can order office supplies, software licenses, and computer peripherals from the Supply Orders and Requests page on the HRD SharePoint.
You’ve probably heard a bit about OneDrive, but you may not have really used it or understand why it’s awesome. Today we’re going to do just a short introduction to OneDrive; in future issues, we’ll explore more about how to use it.
Firstly, what is OneDrive? OneDrive is basically a home drive, but with some significant upgrades. Here’s a breakdown:
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Home Drives
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OneDrive
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Store and organize files
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Yes
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Yes
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Share files with teammates
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No
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Yes – files are private by default, but you can share them with others
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Restore deleted files
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Yes, but requires help from MNIT
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Yes – easily accessible Recycle Bin
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Access files from any computer
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No, only available from your laptop
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Yes – accessible from any device
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Access files when not on VPN
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No, only available when on the MDH VPN
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Yes – accessible from any device
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See/edit/restore previous versions of a file
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No
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Yes
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OneDrive stores your files on the Microsoft servers, which means you can access them even if you don’t have access to your laptop or the MDH VPN. This is really helpful, especially if you’re in a place where your laptop isn’t able to get a good wi-fi signal, or maybe the battery died.
Having your files in the cloud also has other benefits. OneDrive is built on top of the same structure as SharePoint and Teams, which means you can share files and collaborate on work without passing documents back and forth via email. Anything stored in OneDrive is private by default, but you can share individual files or even folders with specific people, and you can even give them different levels of access – you can share a file that they can edit, or make it so that people are only able to view the item. OneDrive also has version control and a recycle bin, so you can always restore documents that you might have deleted, or roll back changes on a file if it was changed in a way you don’t like.
MDH eventually plans to phase out home drives in favor of OneDrive, so if you start using it now, you’ll be ahead of the curve when that change happens!
How do I use OneDrive?
You can access your OneDrive from several different places; the easiest is probably from the Files tab in Teams. You can see and work with your files directly by clicking Files > OneDrive (outlined in red) as shown in the image below, or you can click the Open in OneDrive link (circled in blue) to open a browser window that will show all your files.
In the browser view of OneDrive, you can see not only your files, but easily access the Teams and SharePoint Libraries you use most frequently. If you already have a browser window open to a page on SharePoint, you can go to your OneDrive by clicking the waffle button (outlined in red) in the top left corner and clicking the OneDrive icon (circled in blue). If you don’t see the OneDrive icon, click on the All apps button (outlined with a green diamond) to be taken to the full list – you’ll find it there.
You can drag and drop files from your computer to put them into OneDrive, or you can save documents directly to OneDrive from Word, Excel, and other Office365 programs.
Where can I learn more?
That’s a lot for today; we’ll cover more about how to use OneDrive in future issues. In the meantime, there are lots of resources for using OneDrive available to you, and we encourage you to check them out and get started!
If you have an idea for a tip you think people should know about, or a question you’d like answered, send us an email at Health.HRDCommunications@state.mn.us and we’ll put it in a future issue of Have You HRD?
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