MIIC News Flash - November 2021

Minnesota Department of Health

MIIC News Flash

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November 24, 2021

Importance of sending complete and up-to-date demographic information

The Docket mobile app is available for Minnesotans to access their Minnesota Immunization Information Connection (MIIC) immunization records. Docket requires up-to-date demographic data for a person to access their records. Learn more about Docket at Find My Immunization Record. To ensure that people have access to their data, please remember to do the following:

  1. Each time a client receives services at your organization, please confirm/update all of their demographic information and ensure that it is sent to MIIC. This includes first/last name, middle name, phone number, gender/sex, residential address, email address and mother’s maiden name.
    • Do not send 999-999-9999 or 000-000-0000 as a phone number.
  2. If the client is not receiving health services but requests an update to their demographic information in MIIC, please complete this request. Authorized MIIC users may directly update information. Ensure that at least one person at your organization has access to the MIIC user interface to complete this work. To add a MIIC user, either contact your organization’s administrator or contact the MIIC Help Desk.

Having accurate information helps us provide important services to your patients. Resolving data discrepancies and updating the demographic and/or immunization information on patients is a requirement of the Data Use Agreement all organizations sign in order to participate in MIIC.

Texting project using MIIC data

We are working with COVID-19 vaccine providers to use MIIC and Amazon Web Services (AWS) to send text messages to their patients in need of COVID-19 vaccine. The program can be geared towards:

  • Immunocompromised patients in need of an additional dose.
  • Those who have missed a second COVID-19 vaccine dose.
  • Those eligible for a booster dose.
  • Other criteria as recommended by an organization.

Texts are sent after a client has missed their vaccine dose. Clients usually receive a total of three texts, each spaced two weeks apart until one of the following occurs:

  • They receive the intended dose.
  • They opt out of the text messages.
  • They receive three total texts.

The program is free to provider organizations. In addition to outreach to health systems, primary care clinics, and local public health, the MIIC team partners with providers who serve high numbers or percentages of clients who live in high Social Vulnerability Index (SVI) ZIP codes.

We are currently working with 43 organizations, including 25 local public health entities, eight pharmacies, eight health systems/healthcare providers, and two federally qualified health centers.

This texting program does not require a lot of work on the part of the participating provider. If you are interested in partnering or would like some more information about this service, please contact the MIIC Help Desk.

Schools can now query MIIC using the bulk query function

There is a new function available for schools to bulk query MIIC for student immunization data. It allows you to upload a list of enrolled students to generate several output reports, including full vaccination histories, COVID-19 vaccination history, and aggregate COVID-19 vaccination rate data. The bulk query function is for student immunization data only.

This new feature within the AISR application does not change the reporting process for your annual immunization reports. It is a separate, optional, feature that is available within the AISR application.

The bulk query function is available for K-12 schools, both public and private, as well as institutions of higher education (IHE). However, private schools and IHE must use a separate version of the application. The links to both versions and the user guide are available under "Bulk query function" on School Health Personnel Immunization and Disease Reporting.

Reminder of allowable uses of MIIC

In light of questions we have received from MIIC users on this topic, we want to remind MIIC-participating organizations of the allowable uses for accessing MIIC.

MIIC-participating organizations are allowed to access MIIC records of persons to whom they provide services. The MIIC Data Use Agreement (DUA) signed by all participating organizations allows organizations to use this access for several purposes, including to assess a person's immunization status for the purpose of determining needed immunizations, issue reminder notices to people due or recommended for immunizations, and produce individual immunization reports for school admission, childcare enrollment, or other enrollment purposes.

Accessing an employee’s immunization history for employment verification or any other purposes, however, is not an allowable use of MIIC under the MIIC Data Use Agreement, nor is such access authorized without consent under Minnesota’s immunization data sharing law.

We appreciate your help to ensure your staff are aware of allowable and unallowable uses of MIIC and that their access of the system is consistent with the Data Use Agreement you have signed. You can contact the MIIC Help Desk if you have any questions.

Immunization Quality Improvement Program (IQIP)

The ongoing COVID-19 pandemic has made it difficult for primary care providers to get back to routine care schedules for children and adolescents. The Immunization Quality Improvement Program (IQIP) is a tool that can help providers and clinic staff take time to plan for the new normal of primary care immunization practice. IQIP promotes and supports the implementation of provider-level quality improvement strategies designed to increase vaccine uptake among childhood and adolescent patients in adherence to the ACIP-recommended routine schedule. This hour long in-person or conference call site visit also provides training for the use of MIIC. Check-ins throughout the year keep improvement activities from getting lost in the shuffle of daily practice work. Public health professionals and MIIC experts are available to all eligible Minnesota Vaccines for Children (MnVFC) providers to conduct this visit at any time! Reach out to your MIIC regional coordinator today.