COVID-19 Vaccine Provider Weekly Updates

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COVID-19 Vaccine Provider Weekly Updates

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Minnesota Department of Health

June 3, 2021


Good afternoon,

Here are the COVID-19 vaccine provider updates for May 28 to June 3, 2021.

COVID-19 vaccine site visits

In compliance with our federal grant providing COVID-19 vaccine, we are beginning to conduct COVID-19 vaccine site visits. The Minnesota Department of Health (MDH) will be doing site visits for all providers getting vaccine through the state. Site visits will start soon for sites with high vaccination rates and providers who only store vaccine. Other sites will be visited over the next two years of the grant.

Watch for an email with more information. It will be sent directly to vaccine coordinators and medical directors of enrolled COVID-19 vaccine providers.

Myocarditis and pericarditis following COVID-19 vaccination

CDC recently published Clinical Considerations: Myocarditis and Pericarditis after Receipt of mRNA COVID-19 Vaccines Among Adolescents and Young Adults. Continue to report all cases of myocarditis and pericarditis post-COVID-19 vaccination to VAERS: Report an Adverse Event.

CDC continues to recommend COVID-19 vaccination for everyone 12 years of age and older given the greater risk of other serious complications related to COVID-19, such as hospitalization, multisystem inflammatory syndrome in children (MIS-C), or death.

Direct requests for COVID-19 vaccine in the Minnesota Immunization Information Connection (MIIC)

  • Registered COVID-19 providers are now able to directly request COVID-19 vaccines in the Minnesota Immunization Information Connection (MIIC). A user guide on how to request special event vaccine in MIIC is available at MIIC User Guidance and Training Resources under "Vaccine Ordering and Management."
  • You must have a user role with ordering privileges to request doses. Please contact for assistance.
  • The request process will open on a weekly basis on Monday mornings and end at close of business on Tuesday afternoons. Your requests must be placed during that window of time for shipment of the requested doses at the beginning of the following week.
  • Your request for the week ahead should include the total number of doses needed (first and second doses). MDH will no longer automatically ship second doses to sites.
  • Sites will not get a confirmation email after they submit their requests. Instead, they will get an email Thursday or Friday after MDH processes their order. Providers can refer to the user guide for more information on how to check the status of their requests in MIIC.
  • A recording of our direct request training for COVID-19 providers is available at Vaccine Ordering and Management in MIIC: Requesting special event vaccine.

AstraZeneca COVID-19 vaccine added to MIIC

The ability to document the AstraZeneca COVID-19 vaccine product has been added to MIIC. Please ensure that you are documenting the correct vaccine product, especially when entering immunization data directly into the user interface.

AstraZeneca is not approved for use in the United States. However, adding it to MIIC will assist in the documentation of AstraZeneca vaccine received overseas or during clinical trials. All AstraZeneca vaccine entered into MIIC will show as NOT VALID until the product is approved for use in the United States.

MIIC single vaccine assessment report for COVID-19

The single vaccine assessment report is now available in MIIC! Providers can now use the single vaccine assessment report to assess how well their patient population is vaccinated with COVID-19 vaccine. This new report can help with initiating reminder/recall efforts for your eligible patients who have not yet received COVID-19 vaccine or for those that need to complete a second dose. The report can also serve as the basis for continuous quality improvement efforts to raise COVID-19 coverage rates within your patient population. MIIC users can do this for a list of clients or for every client associated with their organization. Please review the user guidance on the “assessment report” page in MIIC for more details and information on how to run a report in MIIC. Stay tuned for future webinar opportunities on the use of this feature.

Interstate data exchange with Iowa

In partnership with Iowa’s Immunization Information System (IIS), MIIC now receives vaccine administration data for any Minnesota resident that receives an immunization in Iowa. The data is received and uploaded to MIIC on a weekly basis. MIIC also has partnerships with Wisconsin and North Dakota IIS’s to regularly upload data for Minnesota residents that receive an immunization in those states. Contact the MIIC Help Desk if you have questions related to interstate data exchange.

COVID-19 vaccine provider material updates

The Module 4/Moderna training module has been updated at COVID-19 Vaccine Trainings for Health Professionals.

Expired vaccine

All three COVID-19 vaccines have some lot numbers that expired in late May and some that will expire in June. For a full list of lot numbers, go to CDC Home Page Vaccine Lot Number and Expiration Date.

  • Make sure you are checking expiration dates before administering vaccine.
  • If you have vaccine that you do not think you will be able to use before it expires, especially the Johnson & Johnson (Janssen) vaccine, contact for help in identifying partners who may be able to use doses.
  • First in, first out: Use the oldest vaccine first when managing your inventory.
  • Take any expired vaccine out of the unit and dispose of it properly; it cannot be returned and leaving it in the refrigerator risks someone giving an expired dose. Make you sure report expired doses to MIIC as wastage, see instructions at Reporting Nonviable COVID-19 Vaccine to MIIC (PDF).

New Minnesota vaccine incentives: Your Shot to Summer

The first 100,000 Minnesotans who get their first shot between May 27 and June 30 can choose an incentive of their preference with Minnesota’s new vaccine incentive program called “Your Shot to Summer.” Information on the program, including verification of the first dose and reward options, can be found at State of Minnesota: Summer Vaccine Rewards. Minnesotans can also register through the MDH COVID-19 Public Hotline by calling 1-833-431-2053.

Vaccine providers will not have to do anything. The person who is vaccinated would be responsible for applying for an incentive. As expected by CDC, continue providing every patient with a fully filled out vaccination card—this will also help patients when they apply for their incentive. Vaccination cards are provided with COVID-19 vaccine ancillary kits.

Updated CDC COVID-19 materials

The following documents have recently been updated by CDC:

Find previous bulletins at COVID-19 Vaccine Provider Updates.