COVID-19 Vaccine Provider Weekly Updates

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COVID-19 Vaccine Provider Weekly Updates

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Minnesota Department of Health

May 6, 2021


Good afternoon,

Here are the COVID-19 vaccine provider updates for April 30 to May 6, 2021.

Vaccinating only authorized age groups

We have had a growing number of reports of people giving an incorrect date of birth in order to get vaccinated when they do not fall into an authorized age group (i.e., people younger than 16 years of age). We encourage you to double-check a patient’s age, if you can. Patients that misrepresent their age will have a difficult time in the future proving they received a COVID-19 vaccine, because their record of the vaccine will not be reflected on the correct MIIC record.  

Change in MDH COVID-19 vaccine office hours

MDH is changing the day of its weekly COVID-19 vaccine office hours from Tuesdays to Thursdays, starting May 13. The time will remain the same, from 12:30 to 1 p.m. The 30-minute format will change slightly with new content/updates for the first 5 -10 minutes, and then questions and answers following.

Click here to join the Teams meeting. Join on your computer or mobile app.

For questions outside of office hours, email

Reminder: shipper and data logger returns


Please remember to return the Pfizer SoftBox container and Controlant data logger when they are no longer in use. To help with this process, Pfizer provides a complete set of instructions on preparing the box and the label for return shipping. It is particularly important that you remember to:

  1. Cover the existing shipping label with the pre-printed return label.
  2. Cover the UN1845 dry ice indicator with the large blank label provided.

Find more information on returning the shipping container and temperature monitor at Pfizer-BioNTech: Vaccination Storage & Dry Ice Safety Handling.

The complete return-ready package with correctly placed labels can be given to the FedEx or UPS driver when new orders are delivered. Please do not bring returns to a FedEx or UPS store.

Your assistance with returning the boxes and Controlant monitors is greatly appreciated!


For Moderna shippers, please remember to:

  1. Use the pre-paid return label in the box.
  2. Return as soon as feasible.

Janssen (Johnson & Johnson)

Reminder: You do not need to return the Janssen (Johnson & Johnson) shipping containers.

Vaccines Given Report in MIIC

Please use the “Vaccines Given Report” in MIIC to verify that all doses of COVID-19 vaccine administered by your organization have been reported to MIIC. It’s very important that all doses are reported to MIIC, so that outreach efforts can be targeted based on accurate information. Please review the user guidance for this functionality: Vaccines Given (PDF).

Please verify your spreadsheet data before sending!

For providers using the spreadsheet upload process to report COVID-19 vaccine doses administered, please make sure that your data are verified before sending them in through MIIC. We are not able to fix issues with the spreadsheet on our side. If there are problems with the spreadsheet (e.g., incorrect manufacturer codes, columns deleted, template changed, missing data, etc.), our team will send them back to your organization to fix. Please see user guidance for the spreadsheet: General Immunization Upload. Please also consider establishing direct data exchange with MIIC as opposed to long-term use of the spreadsheet upload. To get started on this, visit Submitting and Exchanging Data with MIIC.

Updated CDC interim clinical considerations

On April 27, 2021, the CDC updated the Interim Clinical Considerations for Use of COVID-19 Vaccines Currently Authorized in the United States. This update includes new information for people vaccinated with COVID-19 vaccines not authorized in the United States, considerations for use of the Janssen COVID-19 vaccine in certain populations and patient counseling, and many more updates. The green box at the top of the page has a summary of the recent changes.

Reporting vaccine wastage in MIIC

Registered COVID-19 providers must report vaccine wastage in MIIC. Refer to Reporting Nonviable COVID-19 Vaccine to MIIC (PDF) for guidance.

You need to have a user role with ordering privileges in MIIC to report nonviable vaccine. If you need to change your MIIC user role, contact the Immunization Program staff at or 651-201-5522 (800-657-3970).

When using MIIC to report, please disregard any automatic email responses you may get about shipping labels or expired or spoiled COVID-19 vials. COVID-19 vaccine doses are not being returned to the manufacturer or McKesson. Dispose of vials per recommendations found in the COVID-19 vaccine provider guide. Note that with the new Moderna National Drug Code (NDC), failure to extract a 15th dose does not result in reportable waste.

Find previous bulletins at COVID-19 Vaccine Provider Updates.