Ed-Fi Updates Newsletter
August 25, 2025
In this newsletter:
All Ed-Fi acronym explanations are available in the Ed-Fi acronyms document.
Ed-Fi Technical Support
Would you like hands-on help with an Ed-Fi problem? Book a Microsoft Teams meeting with Allie (Ed-Fi Technical Support Coordinator)!
* 15-minute meetings are great for getting help with key/secret retrieval, Ed-Fi Data Validation Portal (EDVP) questions, or follow up discussions.
* 30-minute meetings are better for more in-depth troubleshooting. If this is needed, please also send an e-mail to ed-fi.mde@state.mn.us with the details. This will ensure we're both prepared and ready to troubleshoot when the meeting starts!
List of Known Issues and Bugs Webpage
The MDE Ed-Fi team wants to keep you informed about possible issues and bugs which occur in the system. Check out the List of Known Issues and Bugs page. It includes both open and closed issues. Help us keep it up to date by submitting new issues when you encounter them. Email us at ed-fi.mde@state.mn.us
Save the Date! EDVP Training
Are you new to your position and want to know what the Ed-Fi Data Validation Portal (EDVP) is all about? Haven’t had to go into the EDVP recently and want a refresher? We will walk through the functionality and uses of the EDVP in this training.
We have several dates in August and September for this training to meet your scheduling needs. All sessions will include the same content. Follow the links below to see more information about the sessions on the Ed-Fi Calendar.
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Back to School and Fall Kick-Off
It's that time again! Welcome to the 2025-26 school year. The MDE Ed-Fi team is excited to kick off a new year with all of you. If you have questions, please contact ed-fi.mde@state.mn.us.
Resources for the Fall Kick-Off include:
Ed-Fi Webpage
Ed-Fi Set Up Process Checklist
Ed-Fi Live Training Calendar
Ed-Fi Documentation Webpage
Ed-Fi Sync Due September 12
Districts should be connected to the Ed-Fi API and have synced data by September 12, 2025. This due date ensures data submission deadlines are met. If you have not yet synced for the 2025-26 school year and need support, please reach out so we can help. If you need a Key and Secret please email ed-fi.mde@state.mn.us. For other support syncing, please contact your SIS Vendor.
New to Ed-Fi? We Can Help!
Do you need to sync to Ed-Fi, and you’re wondering where to start? Thanks to our Advisory Team, we have an Ed-Fi Setup Process Checklist (Start here!) This checklist walks you through the very first steps of getting ready to submit data via Ed-Fi. Next, take a look at our MARSS in Ed-Fi Dual Submission Checklist. It covers the steps to prepare to submit your MARSS data via Ed-Fi. Both of these checklists also include links to tutorial videos and/or other helpful resources.
Still have questions? We’re ready to support you on this journey. View the MDE calendar for upcoming live Ed-Fi training and open business hours. You can also contact us via ed-fi.mde@state.mn.us to ask a question or schedule a time to talk.
Annual Reauthorization to Access EDIAM
District IOWAs need to reauthorize user access to EDIAM on an annual basis. Please ensure that district staff who need access for data submission have been reauthorized as users under the available roles within EDIAM for the 2025-26 school year. If you have questions, contact ed-fi.mde@state.mn.us.
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Key and Secret Set Up for 2025-26 School Year
Beginning Friday, August 1, districts can configure their 2025-26 Ed-Fi API Key and Secret and verify that they are ready for data reporting.
NOTE: JMC and Region 1 district users can disregard the following information.
Key and Secret Definition
In order to send MDE data via Ed-Fi, each LEA is issued a Key and Secret to enter in the Student Information System (SIS). The "Key" acts like a user ID, and the "Secret" as the password. Unlike personal usernames and passwords, this Key and Secret are for the LEA rather than the individual person.
A good analogy is a toll road. The vehicle is the Key to get your passengers to the destination and the ez-pass is the Secret that recognizes you have permission to go through the gate, but the road can go in both directions.
Key and Secret for 2025-26
Key: last year's Key, change "2025" to "2026"
If your Key does not end with 2025, add 2026 to the Key.
Secret: same as last year
Key and Secret Vendor Specific Information
EduPoint/Synergy: Training during biweekly support meetings and Region One will take care of the process for the others without the districts needing to send them this time.
Infinite Campus: Allows for copy and paste of previous year's configuration.
Powerschool: To renew your key and secret, follow the process to create a new profile and enter the new URL and Key/Secret in the "How Ed-Fi Support is Enabled in PowerSchool" document located in the online documentation portal for Minnesota State Reporting. On step 7, please use URL .
Skyward: Skyward hosted training webinars during the week of August 4 for both Qmlativ and SMS users. Please contact your Skyward representative with questions.
What if I don't have a Key and Secret?
If you have switched Student Information System vendors for the 2025-26 school year or don’t have a Key and Secret, please email ed-fi.mde@state.mn.us.
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FY2025 Digital Equity Data
The most recent statewide data for digital equity has been posted to the Minnesota Department of Education (MDE) website. Digital equity data is useful to help support the state's broadband access goals by using funds allocated to the state for digital equity. This annual data collection is updated by October 1.
As schools plan for information updates ahead of the 2025-26 school year, please include digital equity data. MDE has sample surveys in multiple languages and other resources available to help facilitate the data collection.
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Save the Date
Fall training date set for October 9, 1-2 p.m for ECFE and School Readiness in Ed-Fi. The link will be posted on the MDE Calendar soon.
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'Run Edit Using Ed-Fi' in MARSS WES
If you do not see the “Run Edit Using Ed-fi” link in MARSS WES, it is most likely because you haven't synced your Ed-Fi data yet for the current submission cycle. MDE has an hourly process that looks for your Ed-Fi data and if it is found, we will display the "run Edit using Ed-Fi data" link within the hour.
Save the Date: Introduction to MARSS in Ed-Fi
Introduction to MARSS in Ed-Fi will be available live via WebEx on the following dates:
- Thursday, August 28, 9-10:30 a.m.
All session links will be on the MDE calendar.
Early Childhood Heath and Developmental Screening in MARSS
Early Childhood Health and Developmental Screening programs use the MARSS PS generated state aid to serve children between the ages of three and seven years. Please assure MARSS PS records are assigned for screenings completed by the district as well as those submitted by parents and completed by Head Start, Child and Teen Checkups, Private Providers (clinics) or if the parent conscientiously objects to meet the statutory requirement. Minn. Stat. 142D.091 (2024).
Early childhood screening coordinators must submit their program annual early childhood outcomes screening reports for final state aid, therefore please make every effort to assure all MARSS PS records for screenings completed between July 1, 2024, and June 30, 2025, have been uploaded to MDE by the end of July 2025 (Note: final MARSS PS deadline is October 9, 2025.
This is also a dual submission year, so districts may partner with their student information system vendors to assure all screenings are submitted via Ed-Fi. Until a district has certified to submit via Ed-Fi only, they must continue to submit MARSS A/B file uploads for state screening aid.
If you have questions, contact Margo Chresand (Margaret.Chresand@state.mn.us).
Save the Date for MARSS PS Open Business Hour
Join us September 24, 2025, from 1 to 2 p.m. for an Open Business Hour to review the process of submitting Early Childhood Health and Developmental Screening records (as MARSS PS) into Ed-Fi. The link to this event is available on the MDE calendar.
Ed-Fi Documentation has videos and frequently asked questions documents for reference.
Note: until a district has certified themselves to submit by Ed-Fi only, submitting MARSS PS records by A/B upload is still required to obtain screening state aid. Since the screening is a legislative requirement (Minn. Stat. 142D.091 [2024]) for prekindergarten, early learning scholarships, and public kindergarten programs, all districts should be submitting the MARSS PS data.
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Rigorous Course reporting in MCCC training
Specific program data collection in MCCC is happening for rigorous courses. This includes Advanced Placement (AP), International Baccalaureate (IB), Concurrent Enrollment (CE), and Postsecondary Enrollment Options (PSEO) by contract.
To register for the training:
Tuesday, September 16, 2025 at 2:30 PM.
Updated Dynamic Report - MCCC Status Report
The status report now shows the School Name, the number of early education courses and direct pay courses reported by each school, and the count of errors by each school.
| DistrictId |
SchoolId |
Reporting Started |
Students Reported |
LastRefreshedDate |
SchoolName |
Error Count |
Direct Pay Course Count |
PreK Course Count |
| |
|
Student Records Reported |
518 |
7/25/2025 13:14 |
Secondary School |
668 |
54 |
0 |
| |
|
Student Records Reported |
472 |
7/25/2025 13:14 |
Elementary |
63 |
0 |
1 |
| |
|
Student Records Reported |
41 |
7/25/2025 13:14 |
School Readiness |
2 |
0 |
3 |
Most Common MCCC Validation Error - Error 27
What is Validation Error 27?
Validation 27 checks if you entered a value for the Delivery Mode for a course section defined in your student information system software.
How do I know if the data from my organization has Validation Error 27?
Validation 27 is a reported MCCC validation. The MCCC validation report is available in the EDVP under the 'Reports' tab when your data collection is set as 'MCCC'. Within the 'Reports' tab, select 'Dynamic Reports', then select 'MCCC Validation Report'. This report is not available under the 'Validations' tab in the EDVP.
How do I fix Validation Error 27?
Validation Error 27 checks for no value entered for delivery mode on the course section in your student information system software, so to fix this error, you need to make a selection for delivery mode in the course section of your student information system software. Once the selection has been made your organization's data needs to be synced to the state again via Ed-Fi.
New MCCC Training Video Available: Prek-12 New Staff Overview
The pre-K through 12th grade New Staff Overview is now available in the Ed-Fi documentation library. This training is for new pre-K through 12th grade staff who report MCCC data. It covers the steps of MCCC reporting, resources available about MCCC, and who MCCC reporters can reach out to for support.
Save the Date: Fall MCCC Trainings
MCCC Touchbase for 24-25 Reporting
The MCCC Touchbase for 24-25 Reporting will review resources and support available to you for completing your 24-25 MCCC submissions before the due date on 10/1/25. There will be 2 sessions of this training:
MCCC 25-26 Updates
The MCCC 25-26 Updates will review updates to MCCC data and reporting for the 25-26 school year. There will be two sessions of this training:
For more information about both events, please see the MDE calendar.
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MDE's Ed-Fi webpage
Ed-Fi technical support email
MDE's calendar of Ed-Fi events
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