Ed-Fi Updates Newsletter
June 30, 2025
In this newsletter:
All Ed-Fi acronym explanations are available in the Ed-Fi acronyms document.
Ed-Fi Experience Survey
Thank you for your ongoing participation in our Ed-Fi Experience Survey. We received 82 responses from school and district staff across the state. This valuable feedback is helping us meet your needs, inform future planning, and monitor growth. This survey will be sent out to districts and schools twice a year.
View the Ed-Fi Experience Survey results.
EDVP Closing for Updates
The Ed-Fi Validation Portal (EDVP) will be closed for maintenance and updates on Wednesday, July 16. It will reopen by Friday, August 1.
Get to Know Your MDE/Ed-Fi Team
Name: Allie Gebauer
Role/Position: Ed-Fi Technical Support Coordinator
Favorites:
- Food: I love breakfast food—breakfast burritos, diner breakfasts, German breakfast, breakfast pastries...
- Season: Winter—Dark, cozy, quiet, and so full of potential! Wood stoves, wool socks, seed catalogues, snowshoes, mulled wine and hot chocolate. I love looking out the window in the morning and finding a blanket of fresh snow or a thick glaze of hoarfrost.
- Birdfeeder Birds: White-breasted nuthatch and American goldfinch
Top 3 Bullets Describing Your Role:
- I'm going to be advocating for you and doing what I can to help you succeed with Ed-Fi.
- I'll be responding to your questions and requests in the Ed-Fi Inbox.
- You may see me helping with Ed-Fi keys and secrets.
AEO Data Submissions Due June 30
Thank you to those who have already submitted Ancestry Ethnic Origin (AEO) data for the 2024-25 school year. AEO data needs to be submitted by June 30, 2025, to be included in the Counting All Students Annual Report.
Tips for submitting AEO data:
- AEO data is synced via Ed-Fi
- As long as your district is collecting the data and submitting via Ed-Fi, you are meeting the reporting requirement.
- Refer to the Student Detail Demographic Extended Report (AEO) under the MARSS security role in the EDVP to confirm submitted data.
- Another option: in the EDVP, go to Validation>Validation Results to launch a new validation for this year to confirm submission of data.
The form for families to fill out and the parent letter are available on the Ed-Fi Documentation webpage. Select AEO under data collection on the left-hand side. Additional information about AEO is available via the AEO Data Collection Fact Sheet. If you have questions or would like to schedule a time to talk, please email ed-fi.mde@state.mn.us.
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FY2025 Digital Equity Data
The most recent statewide data for digital equity has been posted to the Minnesota Department of Education (MDE) website. Digital equity data is useful to help support the state's broadband access goals by using funds allocated to the state for digital equity. This annual data collection is updated by October 1.
As schools plan for information updates ahead of the 2025-26 school year, please include digital equity data. MDE has sample surveys in multiple languages and other resources available to help facilitate the data collection.
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Ed-Fi and Early Learning Open Office Hour
We are reaching out to districts who have not yet submitted Ed-Fi data for EE Student (Early Childhood Family Education and School Readiness) and for Early Childhood Screening (MARSS). Please join us for a small group virtual meeting to better understand the specific challenges you are facing and to determine some solutions together.
11 a.m.-12 p.m. Monday, August 11
ECFE and School Readiness Open Office Hours for SFY25
Open Office Hours for SFY25 Reporting are posted to the MDE Calendar:
For assistance with questions, contact Avisia Whiteman (Avisia.Whiteman@state.mn.us)
Save the Date
Fall training date set for October 9, 1-2 p.m. The link will be posted on the MDE Calendar soon.
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Certify MARSS Reporting via Ed-Fi Cohort 2025–26 School Year
MDE is going to be providing targeted support to a cohort of districts and charters in the 2025-26 School Year. Please fill out the Certify MARSS Reporting via Ed-Fi Cohort 25/26 SY survey if you would like to take part in this cohort for certifying your MARSS data (for either EOY 24/25 and Fall 25/26 OR Fall 25/26 and End of Year 25/26) so that you are ready to report Ed-Fi only in 26/27.
Note: You may also choose to complete this survey if you specifically do NOT want to take part during the 2025-26 year, but please state the reason why, e.g. new to your position, etc.
Early Childhood Heath and Developmental Screening in MARSS
Early Childhood Health and Developmental Screening programs use the MARSS PS generated state aid to serve children between the ages of three and seven years. Please assure MARSS PS records are assigned for screenings completed by the district as well as those submitted by parents and completed by Head Start, Child and Teen Checkups, Private Providers (clinics) or if the parent conscientiously objects to meet the statutory requirement. Minn. Stat. 142D.091 (2024).
Early childhood screening coordinators must submit their program annual early childhood outcomes screening reports for final state aid, therefore please make every effort to assure all MARSS PS records for screenings completed between July 1, 2024, and June 30, 2025, have been uploaded to MDE by the end of July 2025.
This is also a dual submission year, so districts may partner with their student information system vendors to assure all screenings are submitted via Ed-Fi. Until a district has certified to submit via Ed-Fi only, they must continue to submit MARSS A/B file uploads for state screening aid.
If you have questions, contact Margo Chresand (Margaret.Chresand@state.mn.us).
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Minnesota Common Course Catalogue (MCCC) reporting for the 2024-25 data is due October 1, 2025.
The due date for reporting final, clean 2024-25 MCCC data is Wednesday, October 1, 2025.
NOTE: MDE Ed-Fi does not turn off the Ed-Fi MCCC reporting. The data is still being sent unless you deselect the MCCC data from the Ed-Fi Sync. The submitted MCCC data is then pulled for annual reporting. This means that data can still be sent after October 1, but data sent after October 1 will not be included in the public reporting that uses MCCC data. Please ensure you have time to enter data into the student information system, to send the data, and to review and validate the MCCC data by October 1.
Why is district MCCC reporting required by MDE?
- MDE submits data collected through MCCC reporting as part of its Legislative reporting requirements. Data collected includes the following:
- Class size data
- Rigorous Course Taking including Postsecondary Enrollment Options (PSEO) by contract data
- Course taking requirements. Examples may include ethics, computer science and civics.
- This state reporting requirement is written into charter school contracts and supplemental online course provider authorization.
- Grant recipients must report course information, provided by MCCC data for monitoring, evaluation and legislative reporting requirements.
Why would schools benefit from reporting MCCC?
- Reporting data for well-rounded education indicators on the MN Report Card
- SLEDs longitudinal data research
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MDE's Ed-Fi webpage
Ed-Fi technical support email
MDE's calendar of Ed-Fi events
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