Ed-Fi Updates Newsletter
June 14, 2024
In this newsletter:
All Ed-Fi acronym explanations are available in the Ed-Fi acronyms document.
Save the Date: Introduction to MARSS in Ed-Fi
Introduction to MARSS in Ed-Fi will be available live via Microsoft Teams on the following dates:
- Wednesday, August 21, 2024, 9-10:30 a.m.
- Thursday, August 22, 2024, 9:30-11 a.m.
All session links will be on the MDE calendar.
This training will provide an introduction to MARSS in Ed-Fi reporting for new MARSS Coordinators, those new to Ed-Fi, or to those wanting a refresher. Learn about the process, tools and reports to ensure your data is reporting correctly.
Newsletter Release Change
The Ed-Fi Updates Newsletter will be released every other Monday rather than Friday beginning with the next edition. The next edition will release on Monday July 1 instead of Friday June 28.
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AEO Data Submissions Due June 30
Thank you to those who have already submitted Ancestry Ethnic Origin (AEO) data for the 2023-24 school year. AEO data needs to be submitted by June 30, 2024, to be included in the Counting All Students Annual Report.
Please note, this data is considered submitted to MDE when you sync student data via Ed-Fi and Ed-Fi only. Refer to the Ed-Fi Validation Portal (EDVP) for AEO specific Dynamic Reports to see the data you have sent.
The form for families to fill out and the parent letter are available on the Ed-Fi Document webpage. Select AEO under data collection on the left-hand side. Additional information about AEO is available via the AEO Data Collection Fact Sheet. If you need help or have questions, please email ed-fi.mde@state.mn.us to ask a question or schedule a time to talk.
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Digital Equity Data Available
Statewide Digital Equity Data is available on MDE’s website for FY23 and FY24. Reminder that Digital Equity Data is a required data collection for K-12 schools updated annually by October 1 each school year. Use your student information system to update Digital Equity Data and sync via Ed-Fi.
Begin planning now for the 2024-25 school year by reviewing your data submission and planning for data refresh and updating for newly enrolled students.
Contact MDE.onlinelearning@state.mn.us for assistance with questions about the Digital Equity Data collection.
Contact ed-fi.mde@state.mn.us for assistance with questions about Ed-Fi.
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Change to how Attendance and Membership is pulled into MARSS WES with Ed-Fi as the source
In an effort to ease the data input for Local Education Association staff, MDE has implemented a change on our end that should not require any updates to be made within your software. This change is in the pipeline between the ODS and MARSS WES.
For MARSS reported students in EE-VPK, EE-SRP and EE-ECSE, initially you were directed to report attendance and membership in the Student Early Education Program Association. Now, if both fields in the Student Early Education Program Association contain zeros, Ed-Fi can automatically pull attendance and membership through the Student School Association which contains the same Student State ID, the same school number and the same begin date. This means you no longer need to report attendance and membership in the Student Early Education Program Association if it requires dual entry.
However, if either attendance or membership is not zero in the Student Early Education Program Association, then we will automatically use both of those fields from the Student Early Education Program Association.
This change was recently shared with the Student Information System Vendors.
Early Childhood Screening Records
Early Childhood Screening records (MARSS PS records) are required for children prior to or within the first 30 days of kindergarten or first grade in public schools (and in the 11 charters that elect to provide a screening program).
There are two updated EVDP (Ed-Fi Validation Data Portal) reports available for MARSS Coordinators to review screening program data for accuracy: “Early Childhood Screening Program Counts” and “Early Childhood Screening Student Detail.”
Good news: 71% of districts/charters are dual submitting 2023-2024 screening records (through MARSS A/B file uploads and Ed-Fi).
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MDE's calendar of Ed-Fi events
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