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August 12, 2021
To: Special Education Directors, Business Managers, and SEDRA Contacts
From: Division of School Finance
Special Education Funding Guide
The Special Education Funding and Data Reference Guide is an important resource for identifying fiscal and compliance criteria for most of the special education funds disbursed to Local Educational Agencies (LEAs) through the Minnesota Department of Education (MDE). This information should assist you in your analysis of financial activity; enhance your ability to maximize financial resources; and accurately report special education financial and student data. As additional or revised information becomes available during the school year, the special education funding team will update reference guide sections posted to our website. Notifications will be sent to page subscribers when updates are posted. Click the “Sign up for email alerts” link found in the right-hand column of the School Finance Special Education main page to receive these alerts.
August, September and October Webinars
SEDRA 101 Beginners Training Webinar
This training is a basic introduction on how to use the Special Education Data Reporting Application (SEDRA). The presentation will cover gaining access, website navigation, procedures, system coding, errors and more. An ideal training for those new to special education funding. Training will be held on August 12, 2021, 10–11:30 a.m.
SEDRA 220 Advanced Topics and Errors Training Webinar
This training is for those who would like advanced training on the Special Education Data Reporting Application (SEDRA). A few of the many topics covered will be licensure, maintenance of effort, coding expenditures and correcting errors. Training will be held on August 19, 2021, 10–11:30 a.m.
Special Education Tuition Billing Overview Training Webinar
The Minnesota Department of Education is responsible for calculating state special education aid adjustments for students with Individualized Education Programs (IEPs) that are served outside of their resident district. Learn the process of how Tuition Billing calculates and invoices the resident district for the unreimbursed costs of providing special education services, special education transportation, and general education revenue, if applicable. This presentation will highlight the tuition billing system, student acknowledgements, source systems used for tuition billing, highlight key reporting issues and reports to monitor. Training will be held on September 2, 2021, 10 a.m.–12 p.m.
SERVS Financial Training Webinar
This session will cover the three main functions of SERVS financial: Grants Management, Manage Allocations/Awards and Manage Applications/Budgets. This training session will focus primarily on how to apply for federal funds, how to accept/decline and manage federal awards, budgets and funds available, as well as, how to draw down and balance forward funds. The topics of discussion will also include: SERVS roles, SERVS SEDRA budget load errors, SERVS SEDRA reconciliation, SERVS errors and important deadlines. Training will be held on September 16, 2021, 10–11:30 a.m.
Special Expenditure Applications for Student Placements Training Webinar
Minnesota Statutes establish the requirements for a local educational agency (LEA) to receive funds for special student placements, formerly called “Special Pupils.” Attend this webinar to learn more about how to report Special Pupils for Care and Treatment in the Minnesota Automated Reporting Student System (MARSS). Learn which students are eligible for additional aid. See how enrollment data is used to record expenditures in SEDRA. The session will cover the specific student characteristics and the process for submitting an application for state aid. You will also learn what happens after an application is approved. Training will be held on September 23, 2021, 10–11:30 a.m.
Special Education/UFARS Reconciliation Training Webinar
The Minnesota Department of Education invites you to participate in a WebEx session for advanced training on reconciling special education expenditures between reporting systems. The training will cover similarities and differences between the Access to Career and Technical Education – Special Education (ACTE-SPED) and Special Education Data Reporting Application (SEDRA) to Uniform Financial Accounting and Reporting Standards (UFARS) expenditures. Learn how unreconciled consequences impact special education aid calculations. Topics include the reconciliation reports, how to access the report, elements included in the reports, expenditures eligible for inclusion, tips, and reference materials. Trainings will be held on October 7, 2021, 10–11:30 a.m., and October 21, 2021, 10–11:30 a.m.
For more information or to request a reasonable accommodation, please contact the Special Education Funding and Data Team.
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