Physical Holding Reporting Update: Stepwell MN is Live

Minnesota Department of Education sent this bulletin at 07/08/2021 10:30 AM CDT
department of education

July 8, 2021

Physical Holding Reporting Update: Stepwell MN is Live

Stepwell MN is live and ready for your physical holding data

Thank you for your patience as we roll out this new system. We apologize for our delay in getting Stepwell MN up and running, and we are so grateful for your understanding as we work to improve the restrictive procedures data collection process. We appreciate the challenges for district staff in gathering necessary information, attending trainings and learning a new system at the last minute – and during the summer. Due to the Minnesota Department of Education's (MDE’s) delay in completing the Stepwell MN system, MDE will continue to collect Physical Holding data until August 31, 2021. Please submit  your 2020-21 Physical Holding data by August 31, 2021. We appreciate your patience and look forward to supporting you as you learn the Stepwell system and enter your data.

Before you start in Stepwell MN

Reporting through Stepwell MN will require the following information:

  • Names and Minnesota Automated Reporting Student System (MARSS) numbers for students who were physically held during the 2020-21 school year. You will also want to have access to demographic information for students in the event you need to add students to Stepwell.
  • The number of holds and number of injuries experienced by each student.
  • Information to answer the narrative response questions about what has worked in your district to reduce the use of restrictive procedures.
  • Your district Identified Official with Authority (IOwA) will need to assign you as a District Leader to access Stepwell MN. If you need help securing Education Identity and Access Management (EDIAM) access, visit the Data Submissions page or email useraccess.mde@state.mn.us with questions.
  • A recording of the June 24 Stepwell MN training regarding restrictive procedures is available on the Zoom website. If you would like a copy of Stepwell’s Powerpoint presentation, please email Karen Reiter at Karen.reiter@state.mn.us.

Logging into Stepwell MN

Login to Stepwell through EDIAM using the following process:

  • Log into EDIAM directly or by selecting the “Enter Stepwell MN” link on MDE’s Stepwell MN page. If you are unable to access EDIAM, email useraccess.mde@state.mn.us with questions.
  • Enter your User ID and password (this is the user ID and password that you used to access the Minnesota Continuous Improvement Process (MNCIMP)) and click on “Login.”
  • Under “Authorized Applications”, look for “Stepwell” and select.
  • Click on “Minnesota Users Click Here” which is a blue bar above the login fields.
  • Enter your User ID and password (just like above) one more time, and click on “login.”
  • If this is your first time logging into Stepwell MN, you may not see a physical holding task under My Tasks when you initially log in. Try a “hard refresh” (Ctrl+ F5). If you still do not see it, contact MDE at MDE.RP-SeclusionReporting@state.mn.us.

Stepwell MN Office Hours

MDE and our partner, Red Cedar Solutions Group, will be holding optional Stepwell MN office hours, via Zoom, to provide assistance as you get used to Stepwell MN and complete your physical holding reporting. No formal presentation will be provided but MDE and Red Cedar staff will be available to provide assistance to individuals who drop by. If you have questions, please log in to one of the following sessions:

Questions about physical holding reporting can be sent to MDE.RP-SeclusionReporting@state.mn.us. Questions about EDIAM access can be sent to useraccess.mde@state.mn.us.

Seclusion Reporting Update

There are no changes to seclusion reporting for July 15, 2021. Please continue to report seclusions as outlined below:

Questions can be sent to MDE.RP-SeclusionReporting@state.mn.us.