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Dear Superintendents and Charter School Directors,
Beginning this week, the Education Identity and Access Management (EDIAM) Security system will manage user accounts and authorization to secure website systems for the Minnesota Department of Education (MDE), Professional Educator Licensing and Standards Board, and P20W (SLEDS and ECLDS). Over the course of the fall, EDIAM Security will replace the current Minnesota Identify Management System (MIDMS) Security system, which manages user access to over 50 secure web applications and over 200 secure reports. The first wave of secure web applications and secure reports being migrated to EDIAM security will take place on Friday, September 20.
School districts and charter schools need to designate an Identified Official with Authority (IOwA) and the IOwA needs to create an account in EDIAM to request access. You can find a list of current IOwA designees in MDE.Org. Directions for how to set up an IOwA for your district or school can be found on the EDIAM training page of MDE’s website. All users will have to create new EDIAM user accounts because the MIDMS Security system has obsolete data and there are cases where converting user access from MIDMS to EDIAM is not possible. The process for setting up access in EDIAM Security is must faster and more streamlined than it was in MIDMS.
We recommend that you set up access for your users in EDIAM before Friday, September 20 when the first wave of secure website system will be converted from MIDMS Security to EDIAM.
These are the two main changes in functionality from MIDMS to EDIAM Security that you and your staff need to be aware of:
- Delegated user access authorization: the current three-step process to request access, preauthorize access, and approve access is replaced by a single access authorization by the Identified Official with Authority (IOwA) at the organization. Both State Education Agencies organizations (i.e. MDE divisions) and Local Education Agency organizations (i.e. school districts) must designate an IOwA. The IOwA can also now delegate their authority to authorize user access using the new IOwA proxy role.
- All user access has an expiration date: all user roles will expire after 365 days of being granted. Users will receive two notification emails: first, two weeks prior to access expiration, and second after their access has expired and been revoked. The IOwA and IOwA proxies will receive monthly notification emails listing users with access for their organization, which is scheduled to expire within the next 45 days if not reauthorized.
The release schedule of when each secure website system will be converted from MIDMS Security to EDIAM Security is now available on the MDE website: EDIAM Security Go Live Chart. Additionally, more information and resources are available on the MDE website.
Please pass on this information to the IOwA at your district or school if they are different than those receiving this notice. If you have any questions, please contact useraccess.mde@state.mn.us.
Thank you for your support and involvement as we transition to the new system.
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