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Electronic information accessibility tips, tricks and trainings. June 2022 XLII
 Hyperlinks
Use meaningful text for hyperlinks instead of the URL. Meaningful text gives the reader context about the purpose, subject or destination of the link.
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Why?
Don't assume that the links will only be accessed in the context of a sentence. Screen reader programs are sophisticated enough to read off only the links in the document. Hearing a bunch of links titled "here" or lengthy URLs makes it difficult for the user to determine what link they want to select.
Meaningful text also makes your message more clear and concise, improving content understanding and retention.
What if my document will be posted online and printed?
Hyperlink the meaningful text as usual, and then add the actual URL in parentheses behind the link. Don't hyperlink the actual URL. This way, online users get meaningful text as the link, while users with a printed copy get the actual hyperlink.
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Adobe Acrobat Reader or Adobe Acrobat DC - which do I need?
What's the difference?
Both allow you to view, comment on and sign PDFs, but only Adobe Acrobat DC allows you to edit.
Which do I need?
Adobe Acrobat DC is necessary to create an accessible PDF document. If you are converting a Word, PowerPoint or other document to a PDF, Adobe Acrobat DC is the program you need to check for accessibility and make accessibility-related final touches and fixes.
If upgrading is not in the cards, or if you only convert to a PDF a couple times per year:
- Convert to PDF by using "save as" and changing the file type to PDF. Do not print to PDF.
- Pass your document on to another staff member with Adobe Acrobat DC to make accessible.
How do I get it?
The cost for Acrobat Acrobat DC is $34.51/year and can be ordered for installation via the Software Center through the Adobe Software Selection page.
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Accessible Adobe PDF training
Need to learn how to make PDF documents accessible? Here are a few training options.
If the course is available on LinkedIn, you can request a free LinkedIn Learning license from DNRLearning.DNR@state.mn.us.
Trainings are shared for educational purposes only. No vendor endorsements implied.
Course 1
Title: Creating Accessible PDFs
Description: LinkedIn Learning training. Chapters 1-3 recommended. Includes exercises. 2.5 hours.
Notes about this training:
- You only need to adjust the reading order in the tags panel. You do not need to also change it in the content panel as the instructor suggests.
- Checking the document using the PAC checker and screen reader is not necessary. The Adobe Accessibility Checker is sufficient.
Course 2
Title: How to Test and Remediate PDFs for Accessibility Using Adobe Acrobat DC
Description: Section508.gov online video training. Complete modules 1-3. 47 minutes.
Course 3
Title: Advanced Accessible PDFs
Description: Advanced topics like tables, footnotes, and creating hyperlinks. LinkedIn Learning. Recommend chapters 1-2. 2 hours.
 Free event: Minnesota’s ADA 32nd anniversary event
Date: July 26, 2022
Time: Noon
Description: Accessible adventures await! On July 26, the ADA 32nd Anniversary event will celebrate that ‘Minnesota has more to explore.’ The free, 90-minute virtual event from 12 noon to 1:30 p.m. will showcase a variety of accessible programs, activities, and facilities that offer a range of options to explore the great outdoors (some, even from indoors!). After more than two long years of coping with the Covid-19 pandemic, the ADA anniversary planning committee is organizing a celebration that will help us reconnect with one another and nature in new and exciting ways. Plan to join this informative, fun event to learn about a variety of organizations, state agencies, and others that offer a range of accessible adventures across our state. The event is free and open to the public.
Visit the:
Accessible Word ELM course completion issue
The ELM course Accessible Word Document Training is currently not marking the course as complete after staff finish a module. If you complete the course, but ELM doesn't mark you as having completed the course, please contact Rebecca Oestreich.
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Accessibility resources
Electronic Information Accessibility Intranet Page
Go-to location for resources, guidance and information.
Designees
Need assistance? Contact your division electronic information accessibility designee.
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