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Electronic information accessibility tips, tricks and trainings. Sept. 2021, Issue XXXIII
 We're jumping to a new environment - O365!
Changes to accessibility in O365 Word
The process of making your Word document accessible in Microsoft Office changed slightly in O365. Read on for what you need to know.
Alt text
Adding alt text to images is now easier and more flexible.
Getting to your alt text
There are two paths you can take to add alt text to your images.
Option 1: Select the image. The Picture Format tab will appear across the top of your document. Select Alt Text. (Alt+J+T+A+P)
 Option 2: Right click the image and select Edit Alt Text.
 Entering your alt text
There is now only one box to enter your alt text. No more wondering if it goes in the title or description box. Word also prompts you with tips on how to compose your alt text.
 Autogenerating alt text
While autogenerating alt text is now possible, we don't recommend it quite yet. It does a so-so job on some images and really struggles on others.
 The alt text for this image of Jay Cooke State Park was autogenerated.
Note that if you do select the "generate a description for me" button, it will continue to autogenerate alt text unless you turn it off. To turn off the feature, go to File > Options > Ease of Access. In the Automatic Alt Text section, unselect the automatically generate alt text for me option, and then select OK.
Marking image as decorative
One of the coolest new features is the ability to mark an image as decorative. If an image is marked as decorative, it won't be read by a screen reader. Check the box next to mark as decorative if your image is not important to understanding the document. Appropriate examples include decorative borders and logos that appear multiple times in the document.
Tables
Designating a header row
To mark the header row of your table, click anywhere in the table. Open the Table Design tab. In the Table Style Options group, select the Header Row check box. (Alt+J+T+A)
 Missing alt text error removed
Tables don't need alt text, so Microsoft removed the error from the accessibility checker.
 Mental wellness: A road to recovery!
Come to a DNR virtual lunch & learn on overcoming mental health barriers for a healthier, more productive workplace. Part of National Disability Employment Awareness Month.
When: October 21, 2021; Noon to 1 p.m.
Topics and speakers:
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Mental health in the workplace with Sue Abderholden, Executive Director of National Alliance on Mental Illness
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Mental health, anxiety and resilience management strategies in the workplace with Landyn Prescott-Miles, MMB Organizational Health Consultant /LPCC
More information coming soon. Contact Jill Westbury, ADA Title I Coordinator, with questions or accommodation requests.
Accessibility resources
Electronic Information Accessibility Intranet Page
Go-to location for resources, guidance and information.
Designees
Need assistance? Contact your division electronic information accessibility designee.
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