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Did you know that allegations can be deleted or added in the intake or assessment workgroup?
During intake, APS applies the SDM® intake tool and professional judgment to information received in the adult maltreatment report (AMR) and gathered through any additional intake activity needed to complete the intake tool. Allegations in the MAARC report are based on the reporter’s information, or for web reports, are entered by the reporter. Allegations originally selected in the AMR may need to be modified by APS based on the worker’s knowledge of policy.
Allegations in the AMR that do not align with policy definitions based on other information in the AMR, or gathered at intake, should be modified in the adult maltreatment report (AMR) in the SSIS intake work or in the assessment workgroup before assessment activity is initiated. If there is a person alleged responsible for maltreatment and APS assessment will be for assessment with no determination of maltreatment, or APS will be assessing a different person alleged responsible (PAR) for maltreatment, the original person alleged responsible (PAR) should be changed from client to collateral in SSIS within the Person node in the SSIS Tree view.
Example: The reporter alleged caregiver neglect, but the PAR does not meet the definition of a caregiver. Information in the AMR aligns the with the SDM® intake assessment tool definition of self-neglect. The caregiver neglect allegation in the AMR would be deleted at the close of intake, or during assessment prior to initiating assessment activity. Self-neglect (if not already in the AMR) would be added to the AMR. The identified caregiver is changed from client to collateral.
Example: The AMR alleges multiple PARs and allegations and at least of one of the PARs and allegations involves MDH or DHS licensed services and the AMR was also referred by MAARC to state agency LIA. Apply the SDM® intake assessment, policy, and professional judgement to the AMR and any information gathered at intake needed to complete the SDM ® intake tool to identify which allegations fall under APS jurisdiction. Allegations in the AMR that will not be assessed by APS and PARs under MDH or DHS jurisdiction should be deleted from the Allegations tab of the AMR and the Person node in the SSIS Tree view at the close of intake, or before assessment activity is initiated.
Example: The adult receives licensed services. The reporter alleged financial exploitation by a family member, financial exploitation by a staff person, and caregiver neglect by a staff person. The allegations and PAR associated to the staff person under MDH/DHS jurisdiction should be deleted.
Referring to Current Workgroup
When APS receives a new MAARC report for an adult for whom they have a current open APS assessment, the county report action is accept the adult for APS. “Refer to current workgroup” is selected as the intake workgroup close reason. When the AMAR is referred to a current APS assessment workgroup, the newest AMR allegations will duplicate existing allegations in the assessment workgroup. It is important to delete the duplicate allegations in the new AMR when they exist for the same PAR in the prior AMR.
Example: An AMR intake was accepted for APS assessment and referred to a current workgroup as APS had an open assessment. The assessment workgroup has an allegation of financial exploitation by PAR 1. Delete any duplicate allegations for existing PAR. Delete any new allegations not accepted for APS assessment. Delete PARs who are not being assessed for responsibility for maltreatment.
Questions regarding deleting or adding allegations in workgroups can be directed to your APRS at: dhs.adultprotection@state.mn.us
We are excited to introduce iSpring, the new MN Adult Protection learning management system (LMS). iSpring is a LMS software application that manages and delivers training content and tracks training information. This dedicated MN APS training space will allow on-demand access across the state to current MN Adult Protection self-paced eLearning training courses (12 APS Foundations courses and MN APS SDM Intake Assessment Training courses) as well as additional future training content.
How to complete iSpring registration and enroll in a course:
- Select the link below and fill out the simple sign-up form https://mndhsadultprotection.ispring.com/signup/gkpwu2wmj45JbMZDXBOB1jiJSqA
- Select the “Catalog” tab to view the available courses
- Click a course title you are interested in and select “Add to ‘My Courses’” to enroll
- The “My Courses” tab will list all enrolled courses; select a course to begin!
MN Adult Protection training courses support equity and consistency in service response and outcomes that safeguard and promote dignity for adults who are vulnerable, regardless of their location in Minnesota. The training courses support APS professionals meeting education requirements under 626.557 Subd. 9e (8 hours annual training specific to adult protection duties).
Questions? Please connect with the DHS Adult Protection Unit at (651) 431-2609 or dhs.adultprotection@state.mn.us.
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Evident Change and DHS provided a live webinar on 1/7/25. The webinar included a comprehensive overview of the SDM Strengths and Needs Assessment (SNA) project, details about the updated SDM SNA, and information on the next steps for implementation. The recording of the webinar is now available for viewing at https://vimeo.com/1044823175?share=copy#t=0
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The Minnesota APS SDM strengths and needs assessment (SNA) update project has developed a draft version of the revised SDM Strengths & Needs Assessment Policy & Procedures Manual (PDF) that is now available for review. APS staff and supervisors may provide feedback on the draft through the survey linked below. Please note, the draft SDM Strengths & Needs Assessment Policy & Procedures Manual is subject to change.
Please provide feedback through the survey no later than Friday, January 31, 2025.
Survey link: https://survey.evidentchange.org/jfe/form/SV_4Z1f0RiHYZU6isS?Q_CHL=qr
APS Performance Measure Update:
Thank you to counties for your efforts in setting 2025 performance goals to enhance consistency and equity in APS. These goals reflect your commitment to safeguarding adults and addressing maltreatment risks through assessment, service planning, and interventions.
DHS is pleased to extend MAD’s support through September 30, 2025. MAD will provide quarterly data reports to help counties track progress, identify trends, and support both local and statewide goals. DHS and MAD will collaborate to address counties’ requests for technical assistance in overcoming barriers to achieving performance targets.
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PCA-CFSS Codes
How does APS know if an adult is receiving services through PCA or CFSS?
Review the adult’s service plan or service arrangements in SSIS during intake. APS may also contact the case manager responsible for completing the eligibility assessment for services. The procedure code for PCA and CFSS is T1019. Although the service names differ for PCA and CFFS, the billing procedure code remains the same. If this procedure code is being used for the person/caregiver alleged responsible, the allegation is under APS jurisdiction.
For more information on CFSS implementation, please refer to AASD and DSD eList: CFSS implementation updates
Questions?
Please connect with the DHS Adult Protection Unit at (651) 431-2609 or dhs.adultprotection@state.mn.us.
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MN Adult Protection training courses support equity and consistency in service response and outcomes that safeguard and promote dignity for adults who are vulnerable, regardless of their location in Minnesota. Many of the following training opportunities support APS professionals meeting education requirements under 626.557 Subd. 9e (8 hours annual training specific to adult protection duties).
DHS Adult Protection Resource Specialist (APRS)
DHS Adult Protection Resource Specialist (APRS) staff support adult protection workers and supervisors with policy clarification and case consultation regarding intake, assessment, service intervention, and assessment outcomes for the safety and dignity of adults vulnerable to maltreatment and reported as having experienced maltreatment.
Connect with an APRS today at dhs.adultprotection@state.mn.us or (651) 431-2609.
MN Adult Protection Learning Management System and eLearning Courses
iSpring, the new MN Adult Protection learning management system (LMS), is a software application that manages and delivers training content and tracks training information. This dedicated MN APS training space will allow on-demand access across the state to current and future MN Adult Protection self-paced eLearning training courses.
How to complete iSpring registration and enroll in a course:
- Select the link below and fill out the simple sign-up form https://mndhsadultprotection.ispring.com/signup/gkpwu2wmj45JbMZDXBOB1jiJSqA
- Select the “Catalog” tab to view the available courses
- Click a course title you are interested in and select “Add to ‘My Courses’” to enroll
- The “My Courses” tab will list all enrolled courses; select a course to begin!
Self-paced eLearning courses available in iSpring include 12 Adult Protection Foundations courses and two MN APS SDM Intake Assessment Training courses. Additional training content will be added as developed. (Please note, the 12 Adult Protection Foundations eLearning courses are prerequisite for the MN Adult Protection Foundations: Live Training).
Questions? Please connect with the DHS Adult Protection Unit at (651) 431-2609 or dhs.adultprotection@state.mn.us.
MN Adult Protection Foundations: Live Training
MN Adult Protection Foundations: Live Training is a 3-hour interactive online training facilitated by MN DHS Adult Protection Unit staff. The course reviews case examples and practical scenarios in order to apply foundational statutory definitions and MN state adult protection policy principles covered in the 12 Adult Protection Foundations eLearning courses. The 12 Foundations eLearning courses are prerequisite for the MN Adult Protection Foundations: Live Training
Click a link below to register for a MN Adult Protection Foundations: Live Training
Questions? Please connect with the DHS Adult Protection Unit at (651) 431-2609 or dhs.adultprotection@state.mn.us.
Vulnerable Adult Protection Dashboard
The Vulnerable Adult Protection Dashboard provides annual state and county data on the number of reports, allegations, and investigation determinations to explain what happens after reports of suspected maltreatment are made to the Minnesota Adult Abuse Reporting Center (MAARC).
SSIS Essentials eLearning
SSIS Essentials eLearning is a collection of six courses that provide an introduction to basic navigation and functionality of core SSIS functions. SSIS Essentials eLearning is offered through TrainLink. Please visit the SSIS Essentials eLearning website for registration and TrainLink instructions, technical requirements, and more information about each of the courses.
SSIS Adult Protection Worker Training
The SSIS Adult Protection Worker course is a technical training that provides an overview of data entry in SSIS as related to APS. The training is offered in two half-day virtual classes and is designed for new adult protection workers, SSIS Mentors, and those seeking a refresher. Please visit the SSIS Adult Protection Worker Training website for available training dates, registration instructions, and more detailed information about the course.
National Adult Protective Services Training Center (NATC)
The National Adult Protective Services Training Center (NATC) provides free self-paced eLearning courses for adult protection professionals nationwide. NATC course topics include Ethics, Values, and Cultural Responsiveness; Trauma-Informed Practices; Case Documentation; and more.
To access NATC eLearning courses, create a free account and click "Find Courses" to view available courses. Check out the NATC LMS User Guide (PDF) if you need help creating an account or navigating the website.
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APS Technical Assistance and Resource Center (TARC)
APS TARC provides a variety of free educational opportunities for adult protection professionals including podcasts, webinars, briefs, and toolkits. APS TARC offerings address a wide variety of topics including ethics, frauds and scams, interviews with experts, implicit bias, trauma informed practice, and more. Keep up to date with APS TARC offerings by joining their mailing list, and check out the APS TARC YouTube page for additional content.
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The DHS Adult Protection Newsletter shares knowledge specific to adult protection work in MN, answers common questions regarding adult protection work in MN, and provides awareness of DHS Adult Protection training opportunities. The DHS Adult Protection newsletter archive includes 12 months of past newsletters. Please contact us with any questions at dhs.adultprotection@state.mn.us or (651) 431-2609
For more information, visit us online at DHS Adult Protection: Program Overview
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