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Required changes to the Noncaregiver Sex Trafficking assessment will be made in SSIS Statewide Release v24.3, August 21, 2024. The following steps should be taken for Non-caregiver Sex Trafficker reports received between July 1 and August 20, 2024:
- Noncaregiver Sex Trafficking reports should be screened in as a child protection investigation with the allegation of sexual abuse and allegation detail of sex trafficked. Document the alleged noncaregiver sex trafficking offender as “unknown” in the “alleged offender desc.” field and treat the alleged offender as unknown; there should be no contact or offer of interview to the alleged offender and no notice of determination. The alleged noncaregiver sex trafficking offender should not be added as a participant in the workgroup.
- Agencies should select “Non-caregiver sex trafficker” in the “offender relationship to victim” field.
- Agencies should waive the 24-hour initial contact with victim requirement by selecting “child resides in location/restricts contact w/ alleged offender” on the “victim information” tab.
- Once the investigation is complete agencies should select the recommended services and close the CMR as “unable to conclude” with the end reason “no legal authority to continue”, due to lack of statutory authority to make a maltreatment determination on a noncaregiver sex trafficking alleged offender effective July 1, 2024.
- By selecting “unable to conclude”, the investigation workgroup requirements of SDM tools and maltreatment determinations will be waived as these are not to be done in Noncaregiver Sex Trafficking Assessments. At the close of the investigation workgroup, agencies should send “Notice of Social Services Action” as opposed to the “Notice of Determination” letters to the family; in this letter, agencies should outline recommended services. Child welfare case management services may be opened, and the SEY/STY screen must be completed, based on information learned.
- Close the workgroup as “assessment complete, no further action” if no services are recommended. Close the workgroup as “assessment complete, services being provided” if services are recommended.
- If services are recommended through the agency, a new or existing case management workgroup should be opened.
Questions can be directed to the SSIS Help Desk.
With this legislative session, an Out of Home Placement plan (OHPP) Summary was added to the OHPP Statute, MN Statute 260C.212, subd 1(e). In anticipation of the passing of this legislation, the Department is drafting an improved Summary of Support and Services document in SSIS. Additionally, SSIS Business Operations and Foster Care Policy have evaluated the current OHPPs to determine statutory requirements of each question and section. Plain language has been reviewed throughout the plan to ensure it is worker and family friendly. New and improved Help Text has been created to guide workers in completing the plan, which will also be available as a practice guide/desk aide.
Virtual engagement sessions will be conducted to present the updated document and request feedback from counties and Tribes. Participants will be asked to review the OHPP summary, revised OHPP, and OHPP Help Text during this time.
Sessions have been scheduled for Monday, July 15, 2024, 9:00 – 11:00 a.m. and Wednesday, July 17, 2024, 1:00 – 3:00 p.m. The number of participants will be limited. Additional dates will be added, if needed.
Contact Nicole Needham or Erica Jepson by June 30, 2024 to register and receive a virtual meeting link.
SSIS mentors, coordinators, and agency users are encouraged to visit the SSIS Resource page regularly for self-help/discovery, training, and SSIS related topics.
Resources available on the SSIS Resource page:
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Mentor program information:
- The SSIS Mentor Manual provides an overview of mentor/coordinator roles and responsibilities as well as technical guidance for administering SSIS at the local agency level. Technical guidance includes, but is not limited to, resetting passwords, enhancement requests, Stream read errors, printing issues.
- SSIS agency contact lists are updated quarterly and include fiscal and worker mentor/coordinator contacts from all Minnesota Tribes and counties.
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SSIS Worker Documentation: Seeking policies or procedures for worker related tasks? This page contains an A-Z library of worker documentation including:
- SSIS Admin
- Adoptions
- Adult Maltreatment
- Court Actions
- IV-E
- Workgroups
- Northstar Kinship; and more
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SSIS Fiscal Documentation: This page contains an A-Z library of SSIS fiscal documentation to guide agency fiscal workers through a wide variety of fiscal tasks:
- SSIS Admin
- Clearing
- Healthcare Claiming
- Payments
- Service Arrangements and Agreements
- State Reports; and more
- SSIS Statewide Release information:
Annual release dates, release notes, and general release information are located on the General SSIS Release Information page.
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SSIS Update Archive: Issues of the SSIS Update are archived for two years and posted here. Use the CTRL + F feature to search for topics included in previous issues. SSIS users are welcome and encouraged to subscribe to the Update by using the link provided on this page.
- SSIS Training includes web-based eLearning including Essentials, Adult Protection, Child Protection Permanency, and Fiscal New Worker. The SSIS Coffee Talk Archive can be found here as well.
- Azure and Horizon VMWare, located at the top of the SSIS Resource page, includes SSIS installation instructions, known SSIS/Horizon issues, tips, and more.
Join special guests Paula Katzenmeyer and Debbie Retterath, DHS Child Safety and Permanency IV-E Trainers, as they present SSIS Components of IV-E, Tuesday, June 18, 2024, at 9:00 a.m. Registration will remain open until the webinar begins.
Coffee talk webinar recordings and related materials are posted on the Minnesota Child Welfare Training Academy website seven to ten business days following each event.
Questions regarding SSIS coffee talk events can be directed to Heide Moris, SSIS Mentor Program Coordinator.
The SSIS Business Operations team will be taking a break from coffee talk preparation during the month of July. Information regarding August’s Statewide Release v24.3 coffee talk will be announced soon via the SSIS Update and mentor email.
Training opportunities for new SSIS users or those seeking a refresher are now available to SSIS users. Courses are great for those new to SSIS or those seeking a refresher. Click the topic below for course descriptions, schedules, and registration information.
SSIS webinar materials and previous recordings can be found on the MCWTA site.
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