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Effective Statewide Release Version 23.4 (v23.4), intakes in SSIS will purge if associated to an Assessment or Case Management Workgroup that has been purged when the Agency’s purge process is run. Previously, some intakes associated to a purged workgroup would appear in the Intakes Needing Action log as a closed, unassociated intake, requiring action. Agencies were previously instructed to manually delete these, however, a change in early 2023 prevented APS program intakes from being reopened and deleted at the agency level.
Intakes associated to a workgroup purged after v23.4 release will now purge and no longer revert to the Intakes Needing Action log for agencies to reopen and delete. This change, however, does not automatically correct intakes that agencies have not cleaned up on the Intakes Needing Action log. To assist agencies in identifying and addressing these intakes, SSIS Business Operations staff will be reaching out to agency SSIS coordinators/mentors in coming weeks with an identified list of intakes to be purged. Agencies are asked to respond timely to these communications so agency specific data fixes can be processed by SSIS Data Fix to purge the identified intakes previously associated to an already purged workgroup.
Agency SSIS system administrators should ensure their agency has a purge date set in SSIS administration>County preferences>General tab so Purge is run regularly. Questions related to the purge process can be directed to the SSIS Help Desk.
County and tribal nation staff must refrain from adding or making changes to Alternative Care, Brain Injury, Community Alternative Care, Community Access for Disability Inclusion, Developmental Disabilities, Elderly Waiver, Essential Community Supports and Consumer Support Grant service agreements December 1-6, 2023, or until DHS sends an all-clear email to lead agencies. DHS will enter rate changes in MMIS and run the automation process during this time.
While the new DHS system governance has included MACSSA appointed members in the System Governance Group and the Input Group, these groups are not focused on strategy, planning, problem solving or innovation. The renewed SSIS Partnership Committee will have a specific focus on decision making around modernization; data entry and paperwork reduction; and transparency and accountability. We will be working with current SSIS Partnership Chair Janet Nilsen (St. Louis County), Angie DeLille (DHS Office of Indian Affairs), DHS, MNIT, and SSIS staff to get a draft charter in place by the end of the year.
Based on information gathered at four site visits at Scott, Wright, Des Moines Valley and MN Prairie agencies, the Out-of-home Placement Plan was identified as the single most burdensome piece of SSIS “paperwork”. Our child welfare SME, Erica Jepson, partnered with Prime Academy, a school that provides certification in user experience design. Prime conducted user experience research with local agencies and proposed solutions for redesigning the form and interface. We received the results of these analyses recently and will share recommendations by the end of the year.
The SSIS Resource page contains helpful information for all SSIS users. Bookmark this site for quick and easy access to fiscal/worker documentation of processes and policies, Statewide Release information, training, and more.
The SSIS Mentor Manual, located on the SSIS Mentor Program page, is intended for SSIS mentors/coordinators and contains everything mentors need to know including, but not limited to, resetting passwords, enhancement requests, data fixes, and admin functions.
Receive the most recent communication regarding SSIS updates, performance issues, coffee talk announcements, tips, tricks, and more, by subscribing to the to the bi-weekly SSIS Update newsletter. Previously published issues of the SSIS Update can be found on the SSIS Resource page>SSIS Update Archive.
The SSIS Business Section at DHS will be hosting the last coffee talk of the year, SSIS Help Desk: A Year in Review, Tuesday, December 19, 2023 at 9:00 a.m. Registration is required for the event and will remain open until the webinar begins. The presentation recording and related materials will be posted to the Minnesota Child Welfare Training Academy website seven to ten business days following the webinar.
Training opportunities for new SSIS users or those seeking a refresher are now available to SSIS users. Courses are great for those new to SSIS or those seeking a refresher. Click the topic below for course descriptions, schedules, and registration information.
SSIS webinar materials and previous recordings can be found on the MCWTA site.
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