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When two different agencies have financial and legal responsibility of an out of home placement, it is important to ensure the documentation is in the correct agency. The financially responsible agency is the agency of record therefore the continuous placement should be in their SSIS. The legally responsible agency can track the placement in SSIS, but the worker needs to mark ‘yes’ to the question ‘Does another agency or state have financial responsibility for this child-courtesy supervision by this agency?’ on the placement screen. This will make it location and does not require a continuous placement. Financially responsible agencies should also have the child ward and kinship folder documentation in SSIS, not the legally responsible agency. For more information on roles and responsibilities when legal and financial responsible agencies are different, refer to the Legally and Financially Responsible Agency Roles under Northstar Care for Children job aid or contact the SSIS Help Desk.
The QRTP Flowchart is an excellent resource to help workers when placing a child/youth in a QRTP specialized setting. This flowchart shows the required steps for recommending placement in a certified QRTP facility as well as the process for when a placement in a certified QRTP facility has been recommended. For additional resources regarding SSIS documentation for QRTP placements visit the Family First Prevention Services Act section on SSIS Worker Documentation (state.mn.us) or email the SSIS Help Desk.
Do you use the Action button or are you a right clicker? Anywhere there is an Action button in SSIS, you can right click with your mouse in the Tree View and see the same Action menu as well.
Join a great team that is at the fore front of exciting changes to improve SSIS user experience, modernize, and support statewide case worker practices in Minnesota. SSIS will be hiring for the following positions over the next few months, all charged to ensure that the Social Services Information System (SSIS) follows federal and state program policy mandates and guidelines for the requirements of the delivery of child protection, child welfare, and other child welfare service programs in Minnesota. All positions require extensive experience with SSIS, understanding of local agency needs, and skills to analyze business/policy requirements for maintenance and modernization, each with a specific focus.
Upcoming positions include:
- Fiscal Subject Matter Expert: expertise in everything fiscal, from service arrangements, to CFC, and everything in between.
- Data Integrity Subject Matter Expert(s): two positions focusing on improving data quality, security, and integrity and supporting local agencies, including for federal reporting.
- Permanency Subject Matter Expert: expertise in adoption and kinship policy and system functionality, will support work at local agencies and at the state.
Please reach out to Cynthia Shypulski, SSI Business Operations Supervisor, with any questions.
SSIS users are invited to join the SSIS Business Section at DHS as they present the remainder of the year’s SSIS coffee talks. Registration is required for each session and will remain open until the webinar begins. Presentation recordings and materials will be posted to the Minnesota Child Welfare Training Academy website seven to ten business days following each event.
SSIS Statewide Release v23.4
Tuesday, November 28 @ 9:00 a.m.
Register here
SSIS – Year in Review
Tuesday, December 19 @ 9:00 a.m.
Register here
Training opportunities for new SSIS users or those seeking a refresher are now available to SSIS users. Courses are great for those new to SSIS or those seeking a refresher. Click the topic below for course descriptions, schedules, and registration information.
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