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Special characters can no longer be used when creating/editing User IDs on the User screen or on the Active Directory Credentials dialog box in SSIS. Characters allowed are alphabetic characters A through Z, and numeric characters 0 through 9.
During the Statewide Release coffee talk presentation May 23, 2023, it was noted that a few special characters (hyphen, period, and underscore) would be allowed in User IDs. This is no longer the case and special characters cannot be used.
System Administrators do not need to make changes to existing SSIS User IDs. Moving forward, however, administrators must follow the SSIS User ID rules above when creating new SSIS User IDs in preparation for a possible move to Azure.
Minnesota County Financial & Accounting Reporting Standards (COFARS) are followed on county quarterly reports. A client-related expense is COFARS series 6001-6099. Client meals are considered client-related expenses and are not eligible for reimbursement administratively on these reports.
Counties can choose to use an administrative account and pay this as an all-county expense in the 6800 series of COFARS. This is then reported as a non-eligible expense on their administrative reports. Other counties will use a BRASS code when client incidentals are paid. When using a BRASS code to report client expenses, it is best practice to enter these as payment requests or posted payments within SSIS.
Please contact the SSIS Help Desk with any questions.
SSIS mentors, coordinators, and agency users are encouraged to visit the SSIS Resource page for self-help/discovery, training, and SSIS related topics.
Resources available on the SSIS Resource page:
- Mentor program information:
- The SSIS Mentor Manual provides an overview of mentor/coordinator roles and responsibilities as well as technical guidance for administering SSIS at the local agency level. Technical guidance includes, but is not limited to, resetting passwords, enhancement requests, Stream read errors, printing issues.
- Users may also access the SSIS Worker Documentation and SSIS Fiscal Documentationpages for program or task specific resources.
- SSIS agency contact lists are updated quarterly and include fiscal and worker mentor/coordinator contacts from all Minnesota counties and Tribes.
- SSIS Statewide Release information:
Annual release dates, release notes, and general release information are located on the General SSIS Release Information page.
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SSIS Update Archives – The SSIS Update is a biweekly electronic newsletter dedicated to SSIS. Issues include program/system updates, training information, user tips, and more. A link to subscribe to the SSIS Update can also be found SSIS Update archives include all issues published the past two years.
- SSIS Training includes web based eLearnings, classroom calendars and activities, and fiscal and worker training information.
- Horizon environment information includes migration project related materials, Horizon Client instructions, and known SSIS/Horizon issues.
A new bulletin has been issued for policy modification to TCM services. When the federal public health emergency concluded, the TCM waiver (CV-24) ended May 11, 2023. Minnesota Statutes, section 256B.0625 subdivision 20b, effective May 12, 2023, allows ITV to meet minimum face-to-face contact requirements for TCM services in certain circumstances for child welfare targeted case management, children’s mental health targeted case management, and adult mental health targeted case management.
Bulletin 23-69-03 TCM Contact Waiver Modifications and New ITV Standards Guidance published May 18, 2023, provides guidance on the new TCM ITV standards.
Questions can be directed to the SSIS Help Desk.
SSIS users are invited to join the DHS SSIS Business Operations Section at DHS as they host two coffee talks during the month of June. Registration is required for each session and will remain open until the webinar begins. Presentation recordings and materials will be posted to the Minnesota Child Welfare Training Academy website seven to ten business days following the events.
MAPCY/Permanency – Post Permanency and all that Jazz!
Tuesday, June 6, 2023, at 9:00 a.m.
Register here.
Guest presenters: Jody McElroy and Elisha Wolfman, DHS Child Safety and Permanency Division
Enjoy a cup of coffee and talk about what’s next for kids who have finalized a Northstar adoption or kinship” In this SSIS Coffee Talk, the post permanency reassessment process for at-risk adoption assistance as well as post permanency processes for Kinship and Adoption will be discussed. From putting children on the Post Permanency Reassessment Log, clearing SWNDX#s, MAPCY Reassessments and amendments, everything will be covered!
Child Welfare Targeted Case Management (CW-TCM)
Tuesday, June 27, 2023, 9:00 a.m.
Register here
Guest presenter: Luke Simonett, DHS Child Safely and Permanency Division
Training opportunities for new SSIS users or those seeking a refresher are now available to SSIS users. Courses are great for those new to SSIS or those seeking a refresher. Click the topic below for course descriptions, schedules and registration information.
SSIS webinar materials and previous recordings can be found on the MCWTA site.
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