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The SSIS Business Section at DHS is currently seeking agencies to assist in piloting SSIS v23.1. Pilot will occur January 25 – February 21, 2023. Statewide Release is scheduled for Wednesday, February 22, 2023. Pilot will include many fiscal changes including Family First Preventive Services Act (FFPSA) claiming. Pilot agencies receive priority SSIS Help Desk assistance and are the first to hear what’s ahead in the upcoming Statewide Release. For more information regarding v23.1 or to assist with piloting contact Cynthia Shypulski.
Per Bulletin 22-68-16 Overview of 2022 Child Welfare Legislation local social service agency and professional staff are required to make every effort to have monthly visits with children outside the presence of their parents, foster parents, or facility staff. Situations in which a monthly caseworker visit may occur in the presence of child’s parents, foster parents, or facility staff must be documented in child’s case record and may include when:
- Child exhibits intense emotion or behavior indicating visiting without the presence of their parents, foster parent, or facility staff would be traumatic for them
- Despite caseworker's efforts, child declines to visit with them outside the presence of their parents, foster parent, or facility staff
- Child has a specific developmental delay, physical limitation, incapacity, medical device, or significant medical need, such that their parents, foster parent, or facility staff is required to be present with them during visits.
The Caseworker and Child Visits best practice guide has been updated to reflect these changes including how visits are documented in Social Service Information System. Caseworker and child visits best practice guide [Laws of Minnesota 2022, chapter 98, article 8, section 20]
The 2023 State reporting schedule has been posted on the SSIS Resource page. The schedule includes State reporting deadlines, repository nightly uploads, and Child Welfare Dashboard updates.
January’s deadlines for Q4 22 reporting are:
- Child Foster Care Report (CFCR)–January 20th, 2023
- Relative Custody Assistance (RCA)–January 20th, 2023 (applies to agencies still reporting)
- Services Expenditure and Grant Reconciliation Report (SEAGR)–January 30th, 2023
- Targeted Case Management Client Summary Report (TCM-CSR)–January 30th, 2023
Questions can be directed to the SSIS Help Desk.
SSIS fiscal staff work closely with agencies to ensure solutions meet policy and program requirements, and provide virtual technical assistance as needed. Contact the SSIS Help Desk with general fiscal related questions and/or to request customized fiscal technical assistance.
SSIS users are invited to join the SSIS Business Operations Section at DHS as they host an open discussion Tuesday, January 17, 2023, at 9:00 a.m. as part of the regularly scheduled coffee talks. This session does not have a specific SSIS topic but will provide the opportunity for agency staff to ask questions, provide feedback, and share agency processes with each other. Registration is required and will close one hour prior to the event. Questions to be addressed during the discussion are appreciated in advance and can be directed to Heide Moris, SSIS Mentor Program Coordinator.
Have you recently brought new staff on board? Are you or your staff looking to get a refresher on basic SSIS functions?
The SSIS Learning and Development unit offers the SSIS Essentials eLearning courses, available through TrainLink. SSIS Essentials is a collection of six eLearning courses designed to provide staff with an introduction to basic navigation and functionality of core SSIS functions. Learning is self-paced and experiential.
The SSIS Essentials courses provide a good starting point for new staff, regardless of role, for learning the SSIS interface. To get started, visit the SSIS Essentials eLearning page on CountyLink, or go to TrainLink and search the word "essentials".
If you have any questions or need assistance with an SSIS Essentials course, send an email to SSISTraining.DHS@state.mn.us.”
Instructor led SSIS Child Protection New Worker Training is temporarily unavailable. Child Protection workers seeking training, or a refresher, are encouraged to visit the SSIS Essentials eLearning modules located on the SSIS Resource Page. Instructor led child protection training opportunities will be announced in the SSIS Update as they become available.
Training opportunities for new SSIS users or those seeking a refresher are now available to SSIS users. Courses are great for those new to SSIS or those seeking a refresher. Click the topic below for course descriptions, schedules and registration information.
SSIS webinar materials and previous recordings can be found on the MCWTA site.
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