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Implementing the Family First Prevention Services Act (FFPSA) involves learning and applying new residential placement requirements and processes and integrating them into practice.
A list of FAQ’s has been compiled to assist with understanding how these new components are to be implemented. Included in the FAQ are some questions and answers that distinguish Family First from the Children’s Mental Health (CMH) Residential Services Path, also known as the Third Path.
CMH Residential Services Path is a service not a placement. A new bulletin and FAQ document will be published soon regarding this new service.
Resources:
The Family First County Link website provides up-to-date information on Family First including practice guidance and instructions, tools, bulletins, program information, trainings and registration information.
For more information on qualified individuals visit the Family First QI program.
Instructions on Qualified Individual waiver implementation can be found here.
Questions:
Qualified Individual, contact ffpsa.qualifiedindividual.dhs@state.mn.us
Residential services, contact csp.fostercare@state.mn.us.
CMH Residential Services Path, contact bhd.cmhResidentialSvcsPath.DHS@state.mn.us
The SSIS Training team in collaboration with the Foster Care Unit in Child Safety and Permanency have put together a resource guide pertaining to the Family First Prevention Services Act (FFPSA). This FFPSA Resource Guide is located on the SSIS Resource Page under FFPSA Documentation and contains policy and training resources to help tribes and counties with the implementation of FFPSA.
Horizon version 5.5.3 is now available and recommended for agency installation. To determine the version of Horizon being run go to the upper right hand corner of the VMware Horizon Client screen to the question mark with the circle around it.
If an agency has a higher version than 5.5.3 the recommendation is to uninstall the version being run and reinstall version 5.5.3.
Best practice for entering CMH Screening data is to enter data within a month after a screening is done, and to enter any additional missing data as soon as the data is obtained. CMH screenings are connected to grant funding. In order to financially support the continuance of CMH Screening, complete screening records are critical to illustrate the outcomes of CMH Screening.
With the SSIS 22.1 release, additional information is required to be entered in the CMH screening so that accurate data can be collected. The additional information collected in SSIS includes the screening tool, the score of the screening tool, whether a Diagnostic Assessment (DA) referral was made, and if the DA was completed. All of the questions in the CMH screening must be answered in order to be saved. The screen doesn’t finalize allowing information to be changed as needed. For example, if “referred for DA” is yes, but “DA completed” is no, “DA completed” can be changed to yes after the work has been verified and completed.
If the agency does not receive verification the DA was completed or the case is closed before the DA is completed, the answer to the question asking “DA completed” would remain no. Another option is to complete the screening in SSIS once all information is known, such as when the DA is completed.
Additional enhancements are planned for the CMH screening fields in SSIS v22.2. Changes include being able to save the screen without answering every question, as well as reminders, alerts, and data clean up errors.
For more information about the CMH screening, refer to DHS Bulletin #22-53-01.
Questions should be directed to the SSIS Help Desk.
A revised copy of the SSIS Adult Maltreatment Module has been posted under Worker Documentation on the SSIS Resource Page. The revised copy includes information from the 21.4 and 22.1 version releases and updated guidance pertaining to:
- View Call Center Report
- New Location of Incident fields
- Victim Information and new ‘Location of Death’ fields
- Alleged Perpetrator description ‘Unknown, Unknown
- Contact and Phone field workaround for EPS Notifications on the Referral tab
- Hints added for ‘Do Not Bounce’
- After Hours EPS Email Notifications
- Unknown VA
- Delete Workgroup and Revert to Intake
- Assessments opened and VA is identified as a minor
- Updated BRASS manual link
- Unknown AP’s in an Assessment workgroup
- Transfer Time for Reports
Questions regarding the SSIS Adult Maltreatment Module should be directed to the SSIS Help Desk.
Users should no longer use the temporary activity “CP Timeline Exception” and instead use the new field located on the ‘Victim Information’ tab. This change was effective 2/24/22. Updates to the ‘Time to Initial Contact Report’ as well as Tableau timeliness data is in process. Further updates to come.
SSIS Fiscal Subject Matter Experts are available to provide on-site assistance at no cost to all agencies. Technical assistance incudes:
- Healthcare Claiming
- CW-TCM, MH-TCM, Rule 5, VA/DD, Waiver/AC
- Child Foster Care Report
- RCA Report
- TCM CSR Report
- Northstar Fiscal Reconciliation
Contact the SSIS Help Desk to arrange a virtual visit. Sessions can be scheduled for a full day, half day, or a couple hours.
SSIS Grids are a great tool available to SSIS users, offering flexible and unique ways to find, manage and organize information in SSIS. Grids can be used to focalize a search, provide a quick way to get information, and as a reporting tool. Data can be exported into other formats, such as Excel, for ease of utilizing tools, e.g. pivot tables and charts. Join the SSIS Training and SSIS Business Operations teams as they present Grids and General Reports in SSIS, Tuesday, March 15, 2022 from 9:00 – 10:30 a.m. Registration is required and will close one hour prior to the event. This session will be recorded and posted for future reference.
A new Payments module has been added to the Fiscal New Worker eLearning series on the SSIS Resource page under Fiscal Online Training. This eLearning series is a great tool for new fiscal staff as well as those seeking a refresher. Modules are on demand and can be accessed at any time.
The SSIS Training team recently updated the Child Maltreatment Report tutorial as well as the job aid for Quick Add Allegations. These resources can be found on the SSIS Resource Page under Worker Documentation.
Statewide Release v22.1 occurred Wednesday, February 23, 2022. The SSIS coffee talk PowerPoint presentation Statewide Release v22.1 has been posted to the SSIS Resource page.
Additional reference materials from the coffee talk include:
Several training opportunities are available to SSIS users. Courses are great for those new to SSIS or those seeking a refresher. Click the topic below for course descriptions, schedules and registration information.
SSIS webinar materials and previous recordings can be found on the Minnesota Child Welfare Training Academy site.
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