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DHS bulletins are official communication to inform county and tribal staff, as well as other DHS business partners, about program changes and required actions by workers and partner agencies. Subscribe to receive Bulletin updates on the Minnesota Department of Human Services bulletin website.
Expired and forgotten passwords can be reset by agency SSIS Admin users eliminating the need of assistance from the SSIS Help Desk. To change or reset a password the Admin users role must be assigned the function of System Administrator in SSIS. It is recommended that more than one agency SSIS Admin user be assigned this function and that those users be the first point of contact for all agency SSIS users when a password change is needed.
To reset passwords as an SSIS Admin user:
- Open SSIS Admin and select Lists>User Search.
- Search by name – keep “Active workers only” box checked.
- On the User Detail tab, click the Credentials button.
- Check that the worker’s email address is correct. This is the email their password reset information is sent to.
- Click Action button and select Reset Password.
- Select Reset Password Option.
- A message box pops up stating an email message has been sent to the user.
- The worker will receive a secure email with instructions to reset their password and a one-time passcode.
- The worker enters the temporary password into Horizon. If single sign on is used, the user will receive a message that the password has expired and a new password needs to be created. If single sign-on is not used, the temporary password will be used again to log in to SSIS, and the user will need to create a new password once logged in.
Passwords should be a combination of uppercase letters, lowercase letters, numbers and special characters. A users first and/or last name should not be used.
The SSIS Update is a great way to keep SSIS users, agency directors and supervisors, and SSIS business partners informed of up-to-date SSIS news, including system updates, reporting requirements and training opportunities. Share the subscription link below with colleagues who are not yet subscribed to the biweekly newsletter.
Link to subscribe: https://public.govdelivery.com/accounts/MNDHS/subscriber/new?topic_id=MNDHS_276
The following are the rules and limitations for SSIS user passwords:
- Passwords cannot contain a form of the user ID, e.g. first or last name.
- The minimum number of password characters is eight.
- The maximum number of password characters is 20.
- Passwords must contain at least one upper case letter, at least one lower case letter, a number, and at least one special character. The characters are #, +, =, &, $, _, -, @, !, and ?. No other characters may be included.
- A system alert will appear if a password has previously been used and not enough time has passed since its use. Passwords can be reused but at a later date.
- Passwords expire every 30 days. A reminder will appear for users to change their password seven days prior to the expiration date.
- Users are locked out of SSIS if their account has been inactive for 90 days.
Emergency Background Studies
Instructions with the steps and information entities need to submit an emergency background study are available on NETStudy 2. Frequently asked questions about emergency background studies are also available on the background studies COVID-19 webpage.
Adoption-only background studies and emergency background studies for foster care
This information was originally released in the February 2021 Permanency Support Issue of the CSP Update.
When a child foster care provider is planning to adopt a child under guardianship of the commissioner, but their foster care home study was approved using emergency background studies, adoption-only background studies can be completed on each prospective adoptive parent and all required household members to fulfill background study requirements for adoption and Northstar Adoption Assistance eligibility. This option is only currently available to foster families who are adopting a child under guardianship of the commissioner and whose foster care license was issued using emergency background studies.
Adoption-only background studies have different procedures than child foster care and emergency background studies. Adoption-only background studies are completed using hard fingerprint cards, where fingerprints are taken manually, not electronically, and processed via the former NETStudy system (not NETStudy 2.0). Gemalto Thales fingerprinting sites cannot be used for fingerprint requests for adoption-only background studies, as those locations are for electronic fingerprinting for NETStudy 2.0.
If pursuing this option, agencies should provide fingerprint authorization forms to prospective adoptive parents and all required household members, and direct them to take the form to a location that will complete hard fingerprint cards, such as a local law enforcement or sheriff’s office. The agency who completed the foster care home study for a family must complete a home study update upon receiving the adoption-only background study results.
When submitting Adoption Placement Agreements (APA) to DHS staff in this situation, results from both types of background studies (emergency and adoption-only) must be submitted with the APA.
If you have questions about this option, contact Kathleen Hiniker, permanency unit supervisor, at kathleen.a.hiniker@state.mn.us.
Family First Prevention Services Act
The Family First Prevention Services Act (FFPSA) requires that all staff working in a Title IV-E Group Children’s Residential Facility (CRF) receive fingerprint-based “Adam Walsh” background checks in order to meet Title IV-E child safety requirements.
To assist counties and initiative tribes with claiming Title IV-E reimbursements for these placements, we will periodically update the list of facilities that have met the background checks safety requirements.
Click here for an updated list of facilities in compliance
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