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We are currently seeking agencies to Pilot SSIS 21.2. This Pilot will start on April 2, 2021 and last until statewide release on May 26, 2021. Agencies that Pilot get to try out new functionality first and provide valuable feedback for any issues or concerns.
There are several items included in the 21.2 release that might be of interest, including change to the SSIS/MAXIS interface related to Automatic Medical Assistance Eligibility changes and significant changes to the current Professionally Determined Disabilities screen.
If you are interested in being a Pilot Agency, please contact the SSIS Help Desk.
Thank you for your consideration!
Updated SEY/STY resources have been posted to the SSIS Resource page.
A copy of the March 30, 2021, coffee talk presentation, SEY/STY and Children in SSIS, has been posted on the SSIS Webinar Materials page on CountyLink under the SSIS Coffee Talk section.
The tutorial, Trafficking and Exploitation Data Entry in the Social Service Information System (SSIS), has been added to the Worker Documentation Page in SSIS Resources titled SEY/STY.
The SSIS Business Operations Team in the Child Safety and Permanency Division at the Minnesota Department of Human Services has an exciting position open for a CCWIS Coordinator. This is a new position within the department focused on the transition of SSIS to a federally compliant Comprehensive Child Welfare Information System (CCWIS). This position also includes representing the Child Safety and Permanency Division and other program areas utilizing SSIS in department-wide systems modernization efforts. This is a great opportunity for someone interested in having an impact on how technology and information systems support child welfare staff in the completion of their work.
Find more information and apply through the State of Minnesota Careers website using this link: Comprehensive Child Welfare Information System (CCWIS) Coordinator. The position will be posted through April 14, 2021.
Do you have experience in SSIS? Do you have Mentor or Coordinator or other extensive experience in SSIS? Looking for a new challenge? There is currently a posting for two Human Services Program Representative 1 (HSP1- SSIS Help Desk-Tier 1) in the SSIS Business Operations Unit at DHS!
As a Tier 1 Help Desk professional you will provide a point of entry for information and problem resolution for or Social Services Information System (SSIS) users throughout Minnesota. In this position you will work in a high volume and time sensitive environment and must be able to research, analyze, and determine how to provide effective user support. You will play an influential role in responding to the needs and questions of users.
Applicants who are not current state employees can apply through Minnesota Careers with this link: Social Services Information Systems (SSIS) - Tier 1 Help Desk from March 25th, 2021 - April 7th, 2021. (Job ID: 44770).
Contact Cynthia Shypulski (651-431-4791), SSIS Business Operations Supervisor, with questions.
Join Melissa Meger, Molly Koehler, and Jamie Viger as they discuss claiming, approvals and denials in SSIS and MMIS, April 14 at 9:00 a.m. All agency staff are welcome. Register in advance here.
The SSIS Best Practices for Sibling Entry FAQ job aide has recently been updated and posted for agency reference. The document can be found under SSIS Worker Documentation>Permanency on the SSIS Resources Page.
The SSIS Adult Protection Worker course is a technical training designed to provide an overview of the SSIS module used to support adult protective services (APS) response to adults reported to the Minnesota Adult Abuse Reporting Center (MAARC) as suspected of experiencing vulnerable adult maltreatment. Training takes the worker through data fields and data entry from intake to case closure. Training is offered in two half-day virtual classes and is designed for new adult protection workers and supervisors as the technical system support to DHS “APS Foundations” policy training and is also available for SSIS Mentors and those seeking a refresher. Both days of training are required for SSIS course completion.
- April 19 and April 22: 9:00 a.m.-12:30 p.m.
- May 3 and May 6: 9:00 a.m-12:30 p.m.
- June 7 and June 10: 9:00 a.m.-12:30 p.m.
Learn more and register here.
Emergency Background Studies
Instructions with the steps and information entities need to submit an emergency background study are available on NETStudy 2. Frequently asked questions about emergency background studies are also available on the background studies COVID-19 webpage.
Adoption-only background studies and emergency background studies for foster care
This information was originally released in the February 2021 Permanency Support Issue of the CSP Update.
When a child foster care provider is planning to adopt a child under guardianship of the commissioner, but their foster care home study was approved using emergency background studies, adoption-only background studies can be completed on each prospective adoptive parent and all required household members to fulfill background study requirements for adoption and Northstar Adoption Assistance eligibility. This option is only currently available to foster families who are adopting a child under guardianship of the commissioner and whose foster care license was issued using emergency background studies.
Adoption-only background studies have different procedures than child foster care and emergency background studies. Adoption-only background studies are completed using hard fingerprint cards, where fingerprints are taken manually, not electronically, and processed via the former NETStudy system (not NETStudy 2.0). Gemalto Thales fingerprinting sites cannot be used for fingerprint requests for adoption-only background studies, as those locations are for electronic fingerprinting for NETStudy 2.0.
If pursuing this option, agencies should provide fingerprint authorization forms to prospective adoptive parents and all required household members, and direct them to take the form to a location that will complete hard fingerprint cards, such as a local law enforcement or sheriff’s office. The agency who completed the foster care home study for a family must complete a home study update upon receiving the adoption-only background study results.
When submitting Adoption Placement Agreements (APA) to DHS staff in this situation, results from both types of background studies (emergency and adoption-only) must be submitted with the APA.
If you have questions about this option, contact Kathleen Hiniker, permanency unit supervisor, at kathleen.a.hiniker@state.mn.us.
Family First Prevention Services Act
The Family First Prevention Services Act (FFPSA) requires that all staff working in a Title IV-E Group Children’s Residential Facility (CRF) receive fingerprint-based “Adam Walsh” background checks in order to meet Title IV-E child safety requirements.
To assist counties and initiative tribes with claiming Title IV-E reimbursements for these placements, we will periodically update the list of facilities that have met the background checks safety requirements.
Click here for an updated list of facilities in compliance
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