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The Adult Protection and Social Service Information System (SSIS) Frequently Asked Questions and Release Information document has been updated with the latest information from SSIS Version 21.1 including:
- Creating a New Contact/Activity Record for Adult Protective Services Intakes using BRASS Service Code 603 from the workgroup chronology node.
- Two new activities, Client Contact and Collateral Contact have been added under BRASS 603.
- Enhancement made to the APS-Allegation Determinations Completed Report.
- New APS-Repeat Maltreatment Report in General Reports.
For information about BRASS 603, refer to Bulletin 19-32-06 Changes to DHS BRASS Manual for Calendar Years 2020-2021.
Covid Changes for Youth in Extended Foster Care (EFC):
The Consolidated Appropriations Act of 2021 [Division X of P.L. 116-260] provides additional supports and temporary flexibility for foster youth that have left foster care due to age during the public health emergency, allowing them to re-enter foster care.
To accommodate this, there will be a SSIS V21.1 Special Release, with modifications to the current age restrictions allowing workers to document youth re-entry to foster care, including: a new continuous placement, placement/location, and placement authority. More notifications will be sent about the details for this Release soon.
Join Melissa Meger, Molly Koehler, and Jamie Viger as they discuss claiming, approvals and denials in SSIS and MMIS, April 14 at 9:00 a.m. All agency staff are welcome. Register in advance here.
ICWA Coffee Talk Series
Join us as we relaunch the ICWA Coffee Talk Series. These informational webinars cover topics related to the Indian Child Welfare Act (ICWA), Minnesota Indian Family Preservation Act (MIFPA), and SSIS. Each session is held from 10-11 a.m. and questions are welcome. See dates, topics and registration links below.
Trouble registering? Please reach out to eric.kratt@state.mn.us or SommerDey.Rosette@state.mn.us.
Registration is now open for Sexually Exploited Youth (SEY) and Sexually Trafficked Youth (STY) and children in SSIS, scheduled for Tuesday, March 30 at 9:00 a.m. Questions are appreciated in advance and can be directed to the SSIS Help Desk. All agency staff are welcome.
The SSIS Adult Protection Worker course is a technical training designed to provide an overview of the SSIS module used to support adult protective services (APS) response to adults reported to the Minnesota Adult Abuse Reporting Center (MAARC) as suspected of experiencing vulnerable adult maltreatment. Training takes the worker through data fields and data entry from intake to case closure. Training is offered in two half-day virtual classes and is designed for new adult protection workers and supervisors as the technical system support to DHS “APS Foundations” policy training and is also available for SSIS Mentors and those seeking a refresher. Both days of training are required for SSIS course completion.
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April 19 and April 22 9:00 a.m.-12:30 p.m.
- Online May 3 and May 6: 9:00 a.m-12:30 p.m.
- Online June 7 and June 10 9:00 a.m.-12:30 p.m.
Learn more and register here.
Hubbard, Nobles, and Dakota County took on the task of piloting v21.2. SSIS extends our thanks for volunteering to assist and the work they accomplished. All agreed it was a very smooth piloting experience.
If your agency would like to be a pilot agency for SSIS v21.2, please contact Lisa Litchfield.
The Child Safety and Permanency division is conducting a study on case and workloads across the state of Minnesota. The Improve Group and Bowman Performance Consulting, independent consulting firms that teamed up, were contracted to do this work and would like to lead child welfare agency and tribe participation in the study. We seek your help to understand what workloads look like across the state in order to begin addressing the various issues, gaps and internal capacities. More information about the study and ways to get involved can be found here: Caseload/Workload Study.
Since the return to fingerprint-based studies on Oct. 21, 2020, many applicants have been unable to complete studies due to limited access to fingerprinting sites, which are at 65% capacity statewide with permanent closures at some locations. As a result, DHS returned to emergency background studies and temporary modifications of certain statutory requirements. See the DHS announcement for more details.
Effective date and instructions
The changes were effective at 6:30 a.m. Thursday, Nov. 19, 2020. Instructions with the steps and information entities need to submit an emergency background study are available on NETStudy 2. Frequently asked questions about emergency background studies are also available on the background studies COVID-19 webpage.
The Family First and Prevention Services Act (FFPSA) requires that all staff working in a Title IV-E Group Children’s Residential Facility (CRF) receive fingerprint-based “Adam Walsh” background checks in order to meet Title IV-E child safety requirements.
To assist counties and initiative tribes with claiming Title IV-E reimbursements for these placements, we will periodically update the list of facilities that have met the background checks safety requirements.
Click here for an updated list of facilities in compliance
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