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Minnesota IT Services (MNIT), the information technology partner for the Minnesota Adult Abuse Reporting Center (MAARC), has completed analysis of the technical issue that impacted successful timely transmission of email notifications to law enforcement, medical examiners, and the Ombudsman for Mental Health and Developmental Disabilities (OMHDD) for required MAARC notifications.
The technical issue that resulted in failures has been identified. All unsuccessful notifications from July 3, 2020 forward have been successfully resent. Notification failures prior to July 3, 2020 are not able to be identified.
Final analysis by MNIT is that the issue impacted approximately 1.5% of the approximately 2400 email notifications made each month by MAARC.
County Lead Investigative Agencies (LIA’s) initiating coordination and communication with law enforcement, medical examiners and the OMHDD when there is a need for coordination based on the MAARC report and the agency’s intake or assessment activity is the best support for the system meeting its purpose of safety and dignity for vulnerable adults.
Thank you for your partnership.
Registration is now open for November’s SSIS Coffee Talk Tuesday for Mentors webinar. Topics to be covered are SSIS adult protection processes and SSIS statewide release V20.4. All SSIS mentors are welcome! Questions are appreciated in advance and should be directed to the SSIS Help Desk.
Date: Tuesday, Nov. 24 at 9 a.m.
Topic: Adult protection processes and SSIS statewide release V20.4
Click here to register for this webinar.
Registration will close at 4:30 p.m. Monday, Nov. 23.
Requests for special accommodations can be directed to Heide Moris, SSIS Mentor Program Coordinator.
SSIS Coffee Talk presentations are now available for viewing on-demand. Registration is required to view all presentations, with the exception of Bridging the Gap. Click the desired link below to register and you will be directed to the recording.
On-demand recordings are for county or tribal agency-use only. Please feel free to share with agency staff as needed.
Effective October 21, 2020, Child welfare agency staff should return to pre-pandemic background study requirements, as necessary, for Title IV-E claiming eligibility.
Please see DHS Bulletin 20-68-32 Title IV-E and Background Studies: Return to Pre-waiver Requirements published Oct. 29, 2020.
The Family First and Prevention Services Act (FFPSA) requires that all staff working in a Title IV-E Group Children’s Residential Facility (CRF) receive fingerprint-based “Adam Walsh” background checks in order to meet Title IV-E child safety requirements.
To assist counties and initiative tribes with claiming Title IV-E reimbursements for these placements, we will periodically update the list of facilities that have met the background checks safety requirements.
Click here for an updated list of facilities in compliance
Bulletin #20-68-13 allows modification of child protection initial contacts in certain situations, and when these situations apply, proper documentation is necessary. Bulletin #20-31-01 announced the creation of SSIS sub-service codes for COVID-19 activities; the SSIS sub-service code “87- COVID-19” was designed to capture agency responses that that differ from the norm due to a waiver or modification for COVID-19 to allow Minnesota’s local social service agencies (counties and Tribal Nations) to continue providing essential programs and services safely and without undue delay during the COVID-19 pandemic. In particular, the modification to the requirement for agency contact with a child within 24 hours must be properly documented in SSIS using the designated sub-service code. For users at the agency level, the following coding structure should be followed whenever a 24-hour response is required:
- Did the case worker see the child within 24 hours?
- If yes, then document contact normally.
- If no, did law enforcement or a medical provider see the child within 24 hours?
- If yes, document 24-hour contact using the sub-service code AND
- Social worker must make contact with child within 5 days, which must also be documented using the sub-service code.
- If no, then document when child was seen. The agency did not achieve timely contact.
In sum, if the case worker saw the child, or law enforcement or medical provider saw the child within 24 hours AND the social worker saw the child within 5 days, then the agency has satisfied the 24-hour contact requirement.
If you have questions about Child Protection Assessments/Investigations policy, please email questions to dhs.csp.safety@state.mn.us
If you have questions about use of county sub-service codes, please email the SSIS Help Desk dhs.ssishelp@state.mn.us
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