Department of Human Services videos highlight promising HCBS provider practices
DHS has created short videos to highlight providers that are doing excellent work. Read more about the videos, as well as an update on public comment about Prong 3 settings, at DHS videos highlight HCBS provider promising practices.
Lead agency review (LAR) begins corrective action
The Lead agency review (LAR) team continues to monitor lead agencies and timelines for providing support plans. Currently, the team is on Round 4 of the statewide review and has not issued corrective actions for the support-plan timeline requirement, as the LAR team was refining protocols and validating data collection.
Effective Jan. 1, 2020, the home and community-based services (HCBS) LAR team began to issue corrective actions when lead agencies do not follow required timelines for providing support plans to people who receive services.
To learn more, read the full announcement at Lead agency review team to issue corrective actions beginning Jan. 1, 2020, for non-compliance with support-plan timelines.
MnCHOICES Support Plan (MnSP) access and navigation modules updated
A new look is on the way for MNSP1000 modules. MnSP access and navigation content is being loaded into the same e-learning software used for MnCAT Step 1 and 2. We updated the modules to include new screenshots, remove launch references and align to current practice. New modules will be launched as they are updated.
Retaking courses will not count toward assessor Continued Learning Units for MnCAT Step 4.
DHS updated exit reason and assessment result codes on LTCC forms
DHS updated exit reason and assessment result codes on long-term care consultation forms to improve the accuracy of data collection. The changes support recently clarified advance notice requirements. Read the full announcement at DHS updated exit reason and assessment result codes on LTCC forms.
Requesting corrections in PCA service agreement start dates
In certain situations, DHS can change the start dates of fee-for-service personal care assistance (PCA) service agreements to avoid gaps in service agreements. For more information, go to Requesting corrections in PCA service agreement start dates.
Activity date versus effective date
It is important to know the difference between activity date and effective date in the long-term care and developmental disabilities screening documents:
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Activity date: This is the date the assessment activity actually occurred. Example, if the face-to-face assessment occurred on 7/15/19, the “activity date” on the screening document must be 7/15/19.
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Effective date: This is the date the assessment activity becomes effective. This date is on or after the activity date. For example, if the face-to-face assessment occurred on 7/15/19, and the date the outcome of the assessment (such as the start of the waiver span) becomes effective is 8/1/19, the “effective date” on the screening document will be 8/1/19.
Safe At Home participants
Safe at Home is a statewide address confidentiality program designed to help people who fear for their safety maintain a confidential address. Many times program participants are survivors of domestic violence, sexual assault or stalking. When someone enrolls in Safe at Home, they are assigned a PO Box address that they can use as their legal address. In Minnesota, all public and private entities must accept a participant’s assigned address and a participant cannot be required to disclose their real address.
When a lead agency is notified a person is participating in the Safe at Home program, it is important to record the Safe at Home address (PO Box and lot number) instead of the physical location address in the MnCHOICES Assessment and Support Plan.
The person using the Safe at Home program is responsible for disclosure regarding their physical location. Lead agencies must not disclose the physical location to others. That includes disclosure to any service providers.
The person in the Safe at Home program is not required to disclose their physical location address. Assessors working with a person in the Safe at Home program may complete an assessment at a neutral location to maintain privacy if the person does not want to disclose their physical location address.
Visit the Safe at Home website for more information about the Safe at Home program.
The following publications, forms and CBSM pages are new or have been updated and are now available in eDocs:
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DHS-3067-ENGDD Screening Document
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DHS-3956-ENGElderly Waiver Conversion Rate Request
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DHS-3427-ENGLTC Screening Document - AC, BI, CAC, CADI, ECS, EW, MHM, MSC+, MSHO
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DHS-3428-ENGMinnesota Long Term Care Consultation Services Assessment Form
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DHS-3428A-ENGMinnesota Long Term Care Consultation Services Assessment Form: SW Section
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DHS-5504B-ENGException Request for Environmental Accessibility Adaptations that Exceed $40,000 (CAC, CADI, BI and DD Waivers)
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DHS-5836-ENGAnnual Review of Ward under Public Guardianship
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DHS-6790G-ENGRate Management Worksheet - Customized Living Services and 24-Hour Customized Living Services
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DHS-6790M-ENGRMS Worksheet – Day and Employment Services
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DHS-6633A-ENGCDCS Community Support Plan Addendum with 2019 Budget Increase
The following form(s) were made obsolete:
- DHS-6790A-ENG RMS Worksheets - Day 15 Minute
- DHS-6790B-ENG RMS Worksheets - Adult Day Daily
- DHS-6790E-ENG RMS Worksheets - Prevocational Services/Structured Day Program - Daily
- DHS-6790F-ENG RMS Worksheets - Prevocational Service Hourly
- DHS-6790J-ENG - RMS Worksheet - DTH-Daily
- DHS-6790L-ENG - Rate Management Worksheet - Employment Services
Click here to read about and register for DSD sponsored trainings or to visit TrainLink. Register using TrainLink: you must have a unique key to register and receive credit for trainings.
- Go to TrainLink
- Select Sign On in the upper right hand corner
- Enter your unique key
- Click on Find a Course
- Under Category choose: All Disability Services Division Courses
- Click the search button
- Click the Select button for a course of interest
- Click on the Course Content tab
- Select Start to begin the course
MnCHOICES Home page
- Latest News & Updates
- Certified Assessor quick links
- Mentors quick links
Communication and Webinars page
- Title of page
- MnCHOICES Matters November 2019
- Assessment 19.9 Release Notes & Companion Document
- Assessment 19.11 Release Notes & Companion Document
- Support Plan 18.7.2 Release Notes & Companion Document
Forms and Procedures
- Forms for LTSS assessment, eligibility and support planning (moved to CBSM)
Help Desk page
- Offline-Online Screen-by-Screen Walkthrough
- Offline-Online, Quick Study
- MnCHOICES Assessment Known Issues v19.11
- MnCHOICES Support Plan Known Issues v18.7.2
Mentors page
- Mentors List (XLS)
- Release and Outage Schedule
- Assessment User Access
MCOs
- MCO launch update (PDF) (Feb. 12, 2016) (removed)
Support Plan page
- Pre-launch webinar information and schedule
- Support Plan User Access
Training page
- Title of page
- Aging’s training and conferences web page added
- CLUs for Revised MnCAT
- Statewide List of Certified Assessors (Updated Jan 2020)
The Known Issues list is a compilation of items that have been reported to the MnCHOICES team. We created the list to identify issues and provide workaround assistance for common items a user may encounter when working in the assessment or support plan. There are separate Known Issues documents for the assessment and support plan.
As items are found, we add them to the list with descriptions and workarounds. We remove items from the list as they are resolved. These are short descriptions of the most recent additions and resolutions. For full descriptions, visit the MnCHOICES CountyLink Help Desk page.
MnCHOICES Assessment known issues
Added:
- (NEW 1/17/2020) The home care rating is not recorded in the database after eligibility runs.
- (NEW 1/17/2020) Error message remains in header from selecting assessment with no assessment date even after selecting a different assessment.
- (NEW 1/17/2020) The pediatric symptoms checklist displays through the age of 18 when it should only display through the age of 17.
Resolved:
- Infinite barber pole when assigning an assessment
- MMIS Service Agreement report shows “no answer provided” even when there is a Home Care Rating of LT
MnCHOICES Support Plan known issues
None added or resolved
Visit CBSM – What's new often for a list of policies and pages we've recently updated in the Community-Based Services Manual. For a list of changes, visit the What’s New page.
DHS recently added or made updates to the Community-Based Services Manual (CBSM) about:
- Case management/care coordination
- Waiver programs
- Resources and consultation
- Assessment and support planning
- For previous issues of MnCHOICES Matters, or other MnCHOICES Assessment and Support Planning resources, visit the MnCHOICES CountyLink page.
- For more information on assessment and support planning, please visit the Community-Based Services Manual (CBSM) Assessment and Support Plan pages.
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Outage Schedule - To provide information to help lead agencies to plan for scheduled MnA and MnSP outages.
For more information about MnCHOICES, visit us on the DHS website. For technical assistance about MnCHOICES, visit us on CountyLink.
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