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SSIS in-person trainings have been scheduled for the first half of 2020. See the schedule below. These classes cover the fundamentals of SSIS data entry and are appropriate for new workers as well as experienced workers seeking a refresher. Prior to registering for the Child Protection Worker or Adult Protection Worker classes, workers must complete the SSIS eLearning Essentials 101-106 courses in the preceding 12 months. The SSIS Fiscal New Worker Training has no pre-requisites. Register for classes on TrainLink. Enrollment on TrainLink is currently open for the Child Protection Worker Training in St. Paul on Jan. 30 and the Fiscal Training in Willmar on Feb. 19. The remaining dates will be added to TrainLink later this week.
SSIS Child Protection Worker schedule
- Thursday Jan. 30, 2020 from 8:30 a.m. to 4:30 p.m. in St. Paul
- Thursday April 9, 2020 from 8:30 a.m. to 4:30 p.m. in Duluth
- Wednesday April 22, 2020 from 8:30 a.m. to 4:30 p.m. in Willmar
- Wednesday May 6, 2020 from 8:30 a.m. to 4:30 p.m. in Bemidji
- Wednesday June 17 , 2020 from 8:30 a.m. to 4:30 p.m. in St. Paul
SSIS Adult Protection Training schedule
- Wednesday March 25, 2020 from 9:00 a.m. to 4:00 p.m. in Rochester
- Thursday April 23, 2020 from 9:00 a.m. to 4:00 p.m. in Willmar
- Thursday May 7, 2020 from 9:00 a.m. to 4:00 p.m. in Bemidji
- Thursday May 21, 2020 from 9:00 a.m. to 4:00 p.m. in Duluth
- Thursday June 18,2020 from 9:00 a.m. to 4:00 p.m. in St. Paul
SSIS Fiscal New Worker Training schedule
- Wednesday Feb. 19, 2020 from 8:30 a.m. to 4:30 p.m. in Willmar
- Tuesday March 24, 2020 from 8:30 a.m. to 4:30 p.m. in Rochester
- Wednesday April 9, 2020 from 8:30 a.m. to 4:30 p.m. in Duluth
- Thursday May 14, 2020 from 8:30 a.m. to 4:30 p.m. in Bemidji
As Relative Custody Assistance (RCA) is phased out, each county will get to a point where they are no longer required to submit an RCA Report. RCA children will either age out, receive a commissioner transition to Northstar Kinship Assistance or be terminated. Counties must continue reporting as long as they have RCA clients, including those with an RCA Payment Worksheet that has an RCA payment amount of $0 and therefore not currently receiving an RCA Payment.
After five RCA Reports with $0 in claims and no remaining RCA clients, counties should notify the SSIS Help Desk by the last day of the quarter that they are no longer required to submit the RCA Report. The Help Desk will verify that five $0 reports have been submitted and the county does not have any RCA clients with a $0 RCA Payment Amount on the RCA Payment Worksheet. The county will be notified that the End Date has been entered and they are no longer required to submit the report.
Please see DHS Bulletin #18-32-03 (January 30, 2018) for details.
If you have any questions, contact Melissa Meger, SSIS Fiscal SME at 651-431-2785 or Molly Koehler, SSIS Fiscal SME at 651-431-2501.
Please note the following report due dates:
- Child Foster Care Report –January 20th, 2020
- Relative Custody Assistance (RCA) – January 20th, 2020
- Repository Upload by State Staff: January 27, 2020.
- SEAGR Report – January 30th, 2020
- TCM-CSR – January 30th, 2020
SSIS Fiscal staff work closely with partners to ensure solutions meet policy and program requirements and provide onsite fiscal assistance as-needed. Contact the SSIS Help Desk to request on-site fiscal assistance or for general fiscal-related questions.
DHS is seeking three volunteer agencies to pilot the upcoming SSIS V20.1 release. The pilot dates are Jan. 29 through Feb. 26, 2020. Changes in this release include:
- AFCARS Repository modified to include BRASS Service Code 172.
- Changes to Permanency Plans:
- Update the Continuous Placements grid report.
- Updates to Child Placement Detail Report – by Occurrence or by Continuous Placement.
- Child Ward Summary Report updates.
- Permanency Plan Help Text.
- Sexually Exploited Youth/Sexually Trafficked Youth (SEY/STY)
- Data entry changes.
- SEY/STY Help Text.
- Adult Maltreatment
- Resident to Resident maltreatment allegations.
- Disable delete of adult maltreatment report in intake and assessment.
- Disable delete of adult maltreatment intake allegations.
- Disable Delete of adult maltreatment tabs.
- Add Parent Collateral Contact as a claimable activity for a Face to Face claim under BRASS service code 490.
- New Business Organization report – Services Offered by Service.
- Disability Waiver Rates System is removed from Tools main menu. The security function of Access RSMI application is also removed.
- Birth Date business rules will allow a date to be entered for a person 175 years of age instead of 150 for ICWA Tribal Lineage.
Contact Lisa Litchfield if your agency is interested in piloting.
SSIS Fiscal Subject Matter Experts (SMEs) Melissa Meger and Molly Koehler are available to provide on-site assistance at no cost to your agency. Following are examples of topics they can provide assistance with:
- Healthcare Claiming
- CW-TCM, MH-TCM, Rule 5, VA/DD, Waiver/AC
- Child Foster Care Report
- RCA Report
- TCM CSR Report
- Northstar Fiscal Reconciliation
Contact the SSIS Help Desk to set up a time for Melissa or Molly to visit your agency for a full day, half day, or a couple hours.
Join the last Coffee Talk in this series on February 5th. The topic focus will be Placement Preferences.
ICWA Coffee Talks are a partnership of the ICWA Compliance and Training & Workforce Development teams. The goal of these webinars is to provide the child welfare workforce with real-time insight and clarification of ICWA and MIFPA provisions. We hope you can join us. Bring your questions!
Topic: Placement preferences
Date: Wednesday, Feb. 5 from 9–10 a.m.
Registration: Here
The Attach File feature in Case Notes is the recommended method for saving image files to a case in SSIS. The "Image files" feature in Case Notes is not functioning and image files that were previously added to case notes through this feature may have been lost, though no such incidents have been reported to the Help Desk. Although technical enhancements to fully support embedding image files in Case Notes has been considered, it would require major technical effort and will not be done in the foreseeable future. In future releases, the menu options for adding images available in all instances of the RTF Editor will be updated to better reflect the functionality.
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