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The following technical QVF and election administration support will be available:
July 27 through Aug. 4: 7 a.m. until 7 p.m.
Monday, Aug. 5: 7 a.m. until 8 p.m.
Election Day: 6 a.m. until 10 p.m.
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BOE is continuing to feature a series of videos, events, links, and articles designed to increase familiarity with general accessibility requirements and best practices.
As election officials, it is critical that we support all individuals’ right to vote and provide the necessary resources to help voters feel more engaged and confident.
We believe that this series is educational and helps us all continue to ensure that everyone can vote privately and independently whether they vote at a polling place or at home. We encourage you to review the previous accessibility spotlights and use these videos in your trainings.
As we prepare for Early Voting and Election Day, it is important to remember that polling places must be equipped to accommodate the needs of voters with disabilities by providing clearly marked parking spaces, accessible entrances and ramps, and well-marked routes pointing the way to voting locations. Polling places also have a Voter Assist Terminal that ensures every voter is given the same opportunity for access, participation, privacy, and independence. Under the ADA, jurisdictions must select polling sites that are or can be made accessible, so that voters with disabilities can participate in elections on the same terms and with the same level of privacy as other voters.
Curbside Voting is also an available option under federal ADA standards to any individual finding a polling place inaccessible. During the early voting period or on Election Day, a voter can send someone into the polling place to request curbside voting on their behalf. The election inspectors, one of each party, or the clerk will deliver a ballot outside so they can vote. The United States Election Assistance Commission has produced an excellent Quick Start Guide to help provide guidance to clerks who may encounter this situation.
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PA 81 of 2023 amended the Michigan Election Law to allow jurisdictions to convene absent voter counting boards to process and tabulate absent voter ballots prior to Election Day. This replaced any “pre-processing” of absent voter ballots from previous election cycles. For those jurisdictions who are participating in the early processing and tabulation of AV ballots, please review the Guide now available in eLearning.
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Last year’s early voting legislation allowed communities that process a large number of same-day registrations to establish Election Day Vote Centers. The BOE will contact those communities that are eligible to establish vote centers; notice of the establishment must be submitted to the applicable county clerk by Aug. 7, 2024.
A voter who returned their AV ballot for the August election to their clerk and wish to spoil it must submit their request by Friday, July 26, 2024. Voters who have not yet returned their AV ballots may spoil them until Aug. 5, 2024 at 4 p.m. Voters must do so by submitting a signed, written request to their clerk. A sample Request to Spoil AV Ballot form can be found in eLearning.
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County clerks are required to initiate and local clerks are required to complete deceased voter cancellations according to a schedule that becomes increasingly frequent as the election approaches.
When an election is more than 15 days away, these cancellations take place on a weekly or monthly basis, according to the schedule described in MCL 168.510.
Beginning 15 days before each August and November election until the day before each August and November election, county clerks must initiate the cancellation of deceased voters by close of business each business day by marking those voters Challenged-Deceased in QVF. Within 24 hours, the applicable city or township clerk will receive the QVF inbox notice and will complete the cancellation by marking those voters Cancelled-Deceased in QVF. (Note: for cancellations occurring the day before an election, the county clerk must contact the city or township clerk directly to ensure that the cancellation is finalized).
Additionally, if a city or township clerk receives notice that one of its electors has died and was issued an AV ballot, the clerk must make the clerk’s best effort to remove the AV ballot envelope or ballot from processing and to reject the ballot.
Finally, if the Secretary of State updates the QVF to cancel the voter registration of a deceased voter, it will, within 24 hours, send an inbox notification to the city or township clerk. In these cases, no further action is needed by clerks.
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MCL 168.720j requires that no later than Friday, Aug. 2, municipal clerks post on their municipality’s website, if available, where the precinct canvass of early votes for their municipality will take place and the time the canvass will begin. The BOE has received questions about this rule given the use of combined early voting (EV) sites under county and municipal agreements. Even when a municipality is participating in a combined site, it is still responsible for informing voters of certain election-related activities, including this notice.
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The constitutionally-mandated nine days of early voting begins on Saturday, July 27. To find a collection of all our guides and resources developed for early voting, please visit our early voting information and materials playlist available in eLearning. We continue to add materials to this playlist in response to feedback from election administrators. Make sure to follow this playlist and check it regularly to view updated and added materials.
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Early Voting Electronic Poll Book Manual
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Early Voting EPB QVF Setup Guide
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Early Voting EPB Virtual Presentation
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Virtual Early Voting EPB Training Recording
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Early Voting Electronic Poll Book Sandbox
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Qualified Voter File Sandbox
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QVF + EV EPB Sandbox Guide
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QVF + EV EPB Sandbox Tutorial Video
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Early Voting EPB Security Best Practices
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Early Voting Site Offline Paper Back-up Procedures
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Early Voting Procedures Virtual Training Presentation
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EV Quick Guide for Early Voting Equipment
- Early Voting EPB August 2024 Update Summary
BOE invites all local election officials who are participating in this August’s election to join the Election Day Information Sharing Room. The purpose of this room is to share election-related information, in particular information regarding incidents that have occurred, between local government officials, local election officials, and the Michigan Election Incident Response Team. You may log in and use the chat area to stay informed and report any election security related incidents directly or request guidance on security related issues. Information shared in this room should be considered raw information and should not be shared with the public or the media. The room will be open August 6 from 7 a.m. to 9 p.m.
Attendance in this room is optional, and you may drop in and out throughout the day for updates.
Access to this room is by request only. Once requested, you will receive a link to the session. The session will be on the Adobe Connect Platform which may require a download on your system. Select the following link to register for the upcoming August 6 election.
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If you are offering any satellite offices in addition to your regular clerk office, please review and update any satellite office information as soon as possible in QVF, to ensure voters will see accurate information for the upcoming elections at Michigan.gov/Vote.
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Training and Election Assistance Analyst (3 positions): These positions will provide training, guidance, and policy interpretation to county, city, and township clerks statewide on the administration of elections, based on Michigan Election Law and established election-related policies and procedures. Provide guidance and troubleshooting to county, city, and township clerks regarding the Qualified Voter File (QVF). Assist with the coordination of Bureau of Elections (BOE) activities related to the planning, scheduling, development, revision, delivery, and ongoing assessment of BOE training programs for over 1,600 election officials statewide. Assist in the supervision and administration of the election laws under the direction of the Secretary of State, Director of Elections, and the Board of State Canvassers. These positions close 7/30/2024.
The clerk’s office or early voting site coordinator must provide the early voting site location with a backup precinct list and a daily EV Voter Change report in case the Early Voting Electronic Pollbook is unavailable due to power outage, loss of internet, etc. This function will soon be able to run as a set of reports available for election inspectors to run directly from the Early Voting Electronic Pollbook; however, this feature will not be available in time for the August Primary early voting period as previously expected. As a result, these reports must be run by the clerk’s office from QVF and sent to the early voting site as was done for February’s election. The reports need to be provided daily either by electronic file or paper depending on the needs and resources of the early voting site.
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