Jurisdictions should update voter history for the May 7, 2024 election immediately after the election and no later than Monday, May 13. In addition to maintaining orderly election records and updating voter status, the proper recording of voting history provides voters with verification and confidence that their ballot was counted.
For those jurisdictions that offered Early Voting, the Early Voting history is already recorded from the EV electronic pollbook. However, the Provisional Affidavit Ballot and Voter Not in Possession of ID counts from Early Voting will need to be entered manually via this form in eLearning.
When you upload your Election Day voting history, the Provisional Affidavit Ballot and Voter Not in Possession of ID counts from Election Day will also be saved to QVF. You need to manually enter only the Provisional Envelope Ballot totals, if any.
There are some circumstances that require you to manually add or remove a voter’s history for an election, including:
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Voters added to the “Unlisted” tab in the ePollbook, or manually added to the Precinct List after voter registration issues have been resolved. (Note: any voter with a DL/PID entered on to the Unlisted tab is updated automatically and doesn't need to be manually updated).
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Voters who received and cast provisional envelope ballots (if counted).
You must also manually remove voting history for AV voters whose ballots were received in QVF and rejected after the election (voter ballots rejected by Election Day will not have voting history). A ballot may have been received and then rejected if, for example, a voter returned a ballot and then passed away before Election Day.
For instructions on manually recording voting history and/or making corrections, review QVF Manual - Chapter 5 Voting History. For corrections to history recorded during the early voting period, please contact us at ElectionData@Michigan.gov.
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Voters have up until 5 p.m. on the third day after Election Day to cure a signature deficiency on an AV ballot return envelope. Clerks should ensure voters have some way to drop off a form on Friday until 5 p.m., even if their office is not open or closes before 5 p.m. This can be via the absent voter ballot drop box or a different secure drop box if staff are not on site. The box must be checked at 5 p.m. on Friday.
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Clerks know better than anyone how important election inspectors are to the election process. With at least nine days of early voting in August and November this year, that need is greater than ever. Even if a municipality is not conducting early voting on its own, local clerks should work to ensure that early voting sites and Election Day polling places are properly staffed. This may include sending the names of eligible election day inspectors to the county or other municipal jurisdictions, who may wish to hire these individuals for early voting.
The Department of State has created a series of resources on its website, including the Democracy MVP Toolkit, to help you spread the word, including ready-to-post social media posts. Those who are interested can submit an interest form online, which will be directed to you if they select your office.
Clerks who are candidates on the ballot must balance their role as an election administrator and their role as a candidate. While, in general, candidates on the ballot cannot stay in an early voting site or at the precinct longer than it is necessary to cast their vote, clerks also have a duty to be available at the opening and closing of the polls and must be available to resolve issues or provide guidance. Clerks who are also candidates should take care not to linger in any early voting site or precinct beyond the time necessary to carry out their duties as an election administrator to ensure that their presence cannot be interpreted as campaigning or influencing voters, but they must still carry out their responsibilities as an election administrator despite their status as a candidate on the ballot. MCL 168.744 and MCL 168.931.
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In response to pressing clerk need for the certification to train election inspectors before the August primary, BOE will be hosting an emergency Virtual Train the Trainer Session next Thursday, May 16, from 11:30 a.m. to 2:00 p.m. Eastern. The session will use the webinar format in Microsoft Teams, and sign up is now available in eLearning.
As a reminder, only county clerks and clerks of jurisdictions with a population of over 10,000 are authorized under state law to train election inspectors (MCL 168.683). Only these clerks are eligible for this certification, and so only these clerks are eligible to attend this training.
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Currently, county and local clerks can electronically submit a reimbursement form for expenses attributable to the Feb. 27, 2024 Presidential Primary. To prepare, clerks should review the Reimbursement Guidelines for the 2024 Presidential Primary document, available in eLearning. In order to be reimbursed, claim forms must be received by May 27, 2024. This deadline is set by statute, and we cannot process any forms received after this date.
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The BOE is implementing a new phone system that will make communication and follow up more efficient and consistent. When the new system is fully implemented, clerks will be able to access all the areas within the Bureau from one number. The new system will start to be rolled out in June 2024, and the Bureau will provide more detailed information soon.
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Public Act 258 of 2023 allows for eligible 16-year-olds in Michigan to pre-register to vote. Upon turning 17.5, the individual becomes registered to vote and eligible to vote in the next election where they turn 18. BOE has developed a paper and an online application for pre-registration. A quick guide for processing applications for individuals eligible to pre-register to vote can now be found in the eLearning Center.
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Incorporates into statute the new constitutional requirement in Article 2, section 4(1)(b) that MOVE ballots postmarked on or before Election Day and received within 6 days after Election Day be considered timely received. In determining timeliness: if the postmark on the AV ballot return envelope is unclear, the local clerk delivers it to the county clerk and the county clerk determines whether it was timely received.
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Requires that, by the seventh day after Election Day, local clerks deliver all MOVE AV ballots to their county clerk. In determining timeliness: if the postmark on the AV ballot return envelope is unclear but the county clerk determines that the AV ballot return envelope or voter certificate was dated on or before Election Day, it is considered timely received.
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Requires that timely received MOVE AV ballots are tabulated by the county clerk in a meeting of the board of county canvassers.
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Instructions on Processing Ballots are in the eLearning Center.
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Coming soon to a county near you!
The BOE Training Team is hitting the road to offer our in-person 2024 Election Cycle Preparation Training in all of Michigan’s 83 counties. These three-hour sessions are designed to assist county and local election officials with preparations for the August Primary and November General elections, focusing on election procedure changes, election resources, and lessons learned from previous election cycles.
The session is a mandatory component of your required 2024-25 Continuing Education for election administrators and is open to all clerks and deputy clerks. Sessions are expected to run between May 22 and June 21. We are confirming locations right now. All clerks and election directors will receive an email when the sessions are available for sign up in eLearning. If you are unable to attend the class scheduled in your county, please feel free to sign up for a class in a different county that best fits your schedule.
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Tuesday, May 14, 2024, at 4 p.m.
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Deadline for ballot wording of proposals qualified to appear on August ballot certified to local or county clerks. 168.646a
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