12/1/23 News Update - Early voting connectivity, Proposal 2022-2 training, Drop boxes, and more

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December 1, 2023

Regular Edition News Update #2023-28

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Early voting site connectivity  

We have been receiving many questions regarding internet connectivity at your early voting locations. The Michigan Broadband Map provided by Connected Nation in the link below contains address search capabilities which will allow you to locate fixed broadband options as well as mobile, satellite, and voice provider options by address. This is helpful in showing all the connectivity possibilities available for you to make the best decision. Use this resource if you are unsure of your connectivity options for a certain EV location. 

In the upper left corner of the web application is a tool bar. The first box will search for Fixed Broadband options and the second box will search for Mobile, Satellite, and Voice Providers by entered address. Simply put the full address into the Location Box provided and select the Find Provider Details button to show the available options in the window. 

early vote Find Provider Details button

We have also received questions from clerks regarding download speed and security regulations. As far as download speed, if the EV EPB laptop is the only device using the network, then a “25 down & 3 up” connection speed should work if that is all that is available. For best performance, try to limit the connection to only the EV EPB if you are forced to use a slower connection.  

Recently Gov. Gretchen Whitmer announced Michigan is set to receive over $1.5 billion through the Broadband Equity, Access, and Deployment (BEAD) Program to expand high-speed internet access and digital equity to over 200,000 Michiganders in unserved and underserved areas across the state. BOE has been working with the Michigan Department of Labor and Economic Opportunity (LEO) to ensure elections and Early Voting are covered under the BEAD funding. BOE will keep clerks informed through future communications about opportunities to apply for BEAD grant funding. Additional information regarding the BEAD Program is available at 

While we wait for full BEAD Program implementation, Early Voting grant funding can be used to acquire or improve any existing internet connectivity. A jurisdiction may purchase equipment, mobile hotspots, or other internet devices that help improve the Early Voting interconnectivity. Costs will be covered through an Early Voting reimbursement program. 

BOE is hiring 

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Election Review Specialist 13 - This position provides specialized support to the Bureau of Election's (BOE) Security and Standards Section, regarding the three procedural steps following elections: audits, recounts, and canvasses. This includes providing expert advice, review, and support regarding post-election audits, recounts, and canvasses, to BOE management and staff. The incumbent serves as BOE’s liaison with national, state, county, and local election administration experts regarding best practices surrounding post-election canvassing, recounts, and audits of Michigan elections, and as the primary staff member responsible for enforcing and ensuring compliance with auditing and other post-election procedures. Travel will be required for this position. This posting closes Dec. 13 at 11:59 p.m. 

Voting Systems Specialist 13 - This position supports the Bureau of Election's Security and Standards Section, providing expert advice regarding voting systems to BOE management and staff, the Board of State Canvassers, and election administrators statewide. Incumbent serves as BOE’s liaison with voting system vendors and program manager for voting system vendor contracts and directs and conducts complex testing and certification of voting systems used in Michigan. The incumbent develops and monitors procedures, guidelines, and policies related to voting systems, ballot standards, ballot containers, seals, and absent voter ballot drop boxes. They also serve as an expert consultant and liaison between voting systems and the voter registration and election database. This posting closes Dec. 13 at 11:59 p.m. 

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Reminder - Precinct boundary change requests 

The Michigan Election Law requires that voters be notified of any polling place changes no later than 60 days before Election Day. For the 2024 Presidential Primary, the deadline to notify voters of a polling place change is Dec. 29.  

In light of the increased precinct size limits and the impact these changes will have on the QVF, ballot programming, and the processing of absentee ballot applications, the Bureau asks that jurisdictions wishing to redraw their boundaries in 2024 submit their precinct boundary changes as soon as possible.  

To estimate voter population totals for new precincts, run a Custom Voter List from QVF. Once the report is generated, you may apply filters, then sort columns based on street name and/or house number. Using the report in this way requires you to visually check the location of streets within your new precincts on a separate map, then tally up the voter records on the custom voter list for that area. Inactive/IVF voters may be excluded from the calculation of precinct size. They are still considered eligible voters but are not counted toward the maximum allowable precinct population. Below are details on how to run this report: 

Reports>Custom Voter List, Report Options: 

Output Format: Listing  

Report Format: CSV  

Grouping: Ward Precinct  

Sort: Address/Last/First/Middle  

*Optional Report Criteria  

Select specific precincts for export using the Geography & Precincts tabs  

Exclude the voters on the inactive file by checking the “Exclude Voters in IVF” box  

Communities that are dividing current precincts among the remaining precincts should submit a marked-up Street Index Report with the approved resolution. Communities decreasing to a single precinct do not need to submit a marked-up Street Index Report. 

Please send precinct boundary change requests to ElectionData@Michigan.gov, with SUBJECT: Precinct Boundary Change, and include a brief description of the request and, if necessary, the approved resolution and marked up street index. Including maps with your change request is also helpful and much appreciated. 

To make a marked-up Street Index Report, generate a report of streets and addresses from the QVF and make notations for changes or corrections to existing street segments. From the main menu, click: Reports>Reports>Street Index Listing. Print out the report for the entire jurisdiction. Then, using a ball point pen with red ink, cross out the old precinct or district value and write in the new precinct number for any street segment that is changing. 

In this issue:

  • Early voting site connectivity
  • Accessibility spotlight 
  • Virtual Proposal 2022-2 training is coming   
  • BOE is hiring
  • Drop boxes 
  • Reminder - Train-the-Trainer for the 2024 election cycle
  • Reminder - Precinct boundary change requests 


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Accessibility spotlight 

United States Election Assistance Commission (EAC) is entitled “Understanding Disability” thumb nail

Starting today, the Bureau will be featuring a series of videos and articles designed to increase familiarity with general accessibility requirements and best practices. 

As election officials, it is critical that we support all individuals’ right to vote and provide the necessary resources to help voters feel more engaged and confident.  

We believe that this series will be educational and help us all continue to ensure that everyone can vote privately and independently whether they vote at a polling place or at home. 

The first video was developed by the United States Election Assistance Commission (EAC) and is entitled “Understanding Disability.” This video provides an overview of the concepts involved with disability and why various accessibility options at polling places are essential to those voters. The video can be found at youtube.com/watch?v=CxM6YzaOeTw 


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Virtual Proposal 2022-2 training is coming 

The training team will be holding two Proposal 2022-2 virtual training sessions. If you were unable to attend one of our in-person regional training sessions, please watch for a future news update article with signup information for our Dec. 19 and Jan. 3 virtual sessions. Additionally, our Proposal 2022-2 Regional Training Presentation is now in eLearning for your review.


Drop boxes 

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Statewide contracts with three drop box vendors are in place, and the Bureau has been processing orders from clerks. Clerks may order drop boxes (that will be paid for by the state) by using this order form.

Clerks may order one drop box per jurisdiction and an additional drop box for every 15,000 voters in their jurisdiction. The Bureau has also created a drop box web page where clerks can view the vendors and available drop boxes. Photos of the drop boxes are now also available on the web page. 

Please place your order immediately if you do not have the required number of drop boxes for your jurisdiction, and you have not yet ordered the needed number of boxes.  


Reminder - Train-the-Trainer for the 2024 election cycle 

Train-the-Trainer is an in-person class that provides accreditation for county clerks and their staff, and for clerks and staff in jurisdictions with populations over 10,000 who are authorized to conduct certification training of election inspectors eligible for appointment by local election commissions. This course will provide attendees with election procedure content, resources, and guidance focusing on election procedure practices and procedures related to early voting and other Proposal 2022-2 changes affecting the Feb. 27, 2024 Presidential Primary. A virtual Train-the-Trainer session will be scheduled at the end of the in-person program. All materials and resources will be posted in the Elections eLearning Center for election administrators after the in-person training sessions. 

If you do not conduct your own election inspector training sessions and have no plans to assume the training duties in the immediate future, you are not required to attend. If yours is a jurisdiction with a population under 10,000, but you assist the county clerk with their election inspector training or have a special reason to attend the Train-the-Trainer class, you can send information and exception requests approved by your county clerk for consideration to EASupport@Michigan.gov. 

Twelve sessions are planned throughout the state in December and January. You may sign up for one of these sessions in the eLearning Center 

If you attended the in-person class at the MACC Meeting in Clare, Michigan on Nov. 30, you do not need to sign up for this or any other session. We will assign credit following the session. 


Helpful Links

account requestcalendarElearning Center link