Based on the materials requested in an application, the Michigan Department of State (MDOS) and BOE will determine the most efficient way to provide funding. The following methods of funding may be utilized depending on the situation: 

• The approved materials will be ordered by the county clerk or local clerk and billed to BOE (this method will likely be used for tabulators and VATs) 
• A grant amount will be approved for the county, specifying the approved materials; the county clerk or local clerk will purchase the approved materials; the county clerk will submit the reimbursement request to BOE; BOE will transmit the grant amount to the county clerk (this will likely be used for staffing support reimbursement) 
• The approved materials will be ordered through the BOE, similar to the drop box procurement (this will likely be used for early voting poll books) 

A grant amount will be approved and transmitted to the county, specifying the approved materials, and the county will either pay for the approved materials using that grant amount or transmit it to the requesting municipality within the county to pay for the approved materials 

State Administrative Manager This position serves as the Manager of the Security and Standards Section. This Section is responsible for providing standards and best practices regarding election and voting system security, voting system testing and certification, ballot design and proofing, voter registration, election administration materials, election-related forms, canvasses, recounts, audits, and voting accessibility to county, city and township election officials. This area develops, conducts, and evaluates post-election audits and complex canvass issues; and tracks questions and issues that arise from audits to provide information to the Training and Election Assistance section to inform Bureau training programs. This Section also coordinates contracts, testing, purchasing, and monitoring of elections-related vendor products and represents the Board of State Canvassers at recounts. This position handles coordination with outside advisory groups, other agency and Departmental staff and communications with other states with regard to audits and election security and accessibility. This position is open to applicants through August 24. 

Learning Management Analyst This position serves as the recognized resource for the Bureau of Election’s (BOE) Online Learning Administrator and contact for the BOE learning management system, supporting the BOE Training and Election Assistance Section and Security and Standards Section. This position oversees and leads BOE activities related to the implementation, maintenance, communication, and tracking of online training program and other online references and resources. This position is responsible for overseeing and planning all aspects of BOE’s online learning management system, including ensuring the online training curriculum and continuing education program is available for clerks and tracking clerk completion. This position will manage the system components related to enrolling, assigning, and tracking election officials’ completion of online coursework to ensure required training elements are completed timely and developing complex online data collection and reporting. This position is open to applicants through August 24. 

Office of Great Seal Tech This position is responsible for performing essential technical functions of the Office of the Great Seal. The incumbent performs duties for the Notary Training and Authentication Programs and is responsible for implementing and maintaining training programs for notaries, clerks, and the public. The incumbent will also draft and distribute communication material to notaries and clerks on notary, authentication, and other OGS programs. Incumbent provides testing and ongoing maintenance for the Notary application and other OGS communication applications for email and phone systems. This position is responsible for performing routine administrative support duties associated with the Notary Public, Document Authentication programs, and Official State and Municipal filings. Provides administrative support to the Division through the initial review and scanning of incoming documents. Provides administrative support to the Bureau by providing customer service through telephone answering and front desk duties. This posting is open to applicants through August 22. 

Election Security Specialist As an Administrative Assistant, this position assists the Director of Elections performing special projects related to election security including, but not limited to, advising and assisting the Director with strategic planning, reviewing and analyzing state and federal legislation relevant to Bureau of Elections (BOE), and assisting in the development of programs and procedures. The position coordinates BOE response to and management of election-security incidents with partners and stakeholders. The position works with BOE staff, Michigan Department of State (MDOS) staff, and partners to develop and implement an extensive election security-related education and training program for county and local election officials (as well as internal staff), focusing on election-related cyber security, physical security and secure and sound election administration procedures. The position assists county and local election officials in completing detailed election system security assessments and implementing security improvements as identified and needed, covering all major county/local election system components. The position serves as liaison with state and federal partners on election security coordination and initiatives. The position makes recommendations for priorities for and maintains, tracks and reports on the Department’s Federal election security grant program with MDOS Budget office. This posting is open to applicants through August 28.  

Election Support Desk Manager This position serves as the first line supervisor of technician positions in a standard work area for the Bureau of Elections Help Desk, which provides procedural information about campaign finance, disclosure, notarial acts and election law to candidates, committees, election administrators, notary providers and to the general public. This manager coordinates the tier 1 support and triage for inbound calls and communication to the Bureau of Elections to either resolve or route to the appropriate advanced level support. The incumbent coordinates with the Operations Section manager to provides additional support for bureau wide project activities and initiatives. Incumbent coordinates the staff that provides coverage for the Bureau of Elections front desk that support in person appointments or customer questions. This posting is open to applicants through 11:59 p.m. tonight. 

• Every jurisdiction is entitled to at least one new state-funded drop box, even if one was provided in 2020. 
• The cost of delivery, installation, repair, and video monitoring for each state-funded drop box will be covered. Note: video monitoring does not include video data storage. 
• A jurisdiction with 15,001 registered voters must have at least two state-funded drop boxes; one with 30,001 must have at least three; etc. 
• Clerks are not precluded from installing more than the minimum number of drop boxes required, but additional boxes must comply with the requirements in Public Act 85 of 2023. 
• Clerks must ensure drop boxes are distributed equitably throughout the city or township (see News Update #2023-19 for more information). 
• Each clerk must ensure that their drop box information is entered into QVF so that an elector may use michigan.gov/vote to determine the location of each drop box in their city or township. 

 In addition, drop boxes must: 

• Be affixed to the ground or another stationary object and designed to prevent removal of absent voter ballot applications and absent voter ballots.  
• Be clearly labeled as an absent voter ballot drop box that can be used to return completed absent voter ballot applications and voted absent voter ballots. 
• Be accessible 24 hours each day during the 40 days before Election Day, and accessible until 8 p.m. on Election Day. 
• Except for drop boxes ordered or installed prior to October 1, 2020, use video monitoring of drop boxes during the 75 days before each election. 
• Beginning January 1, 2026, all drop boxes must use video monitoring of drop boxes during the 75 days before each election.  

Statewide contracts with 3 drop box vendors are in place, and the Bureau has been processing orders from clerks. Clerks may order their drop box(es) (that will be paid for by the state) by using this order form. Clerks may order one drop box per jurisdiction and an additional drop box for every 15,000 voters in their jurisdiction. The Bureau has also created a drop box web page where clerks can view the vendors and available drop boxes. Photos of the drop boxes are now also available on the web page. The Bureau is placing orders with the vendors at regular intervals and is prioritizing those from clerks with a November election. If you have a November election and have not yet ordered your drop box, please do so immediately. All others should place their order by the end of September.  Drop boxes will be delivered directly to the jurisdiction at an address provided by the clerk.  

Additional Ordering Information 

• Please read the entire website before ordering. Important information regarding warranties and manufacturing lead times appears at the bottom of the page in “click to expand” vendor and product information sections.
• LaserFab (aka Vote Armor) does not include graphics. BOE will send graphics to jurisdictions that order a LaserFab drop box and jurisdictions will have to apply the graphics themselves. Kingsley’s and American Security Cabinet’s boxes will come with graphics pre-applied.
• Installation is not included in price. Clerks will need to arrange for a contractor or municipal maintenance staff to install their drop box(es). See installation videos. Installation costs will be reimbursable; clerks should retain proof of payment and receipts for services purchased. 
• Drop boxes will be shipped on pallets with cardboard shipping boxes. Be sure to check all the contents of the box to make sure all component parts have been retrieved before disposing of boxes. You may need a forklift, pallet jack, hand cart, dolly, etc., to move boxes after delivery. Delivery service will drop off at a dock or other location but is not required to move the box from the drop-off location. Pay attention to weights in the box description.
• Jurisdictions can order additional boxes on their own directly with vendors and pay for boxes themselves at contract prices starting in Jan 2024. 

Currently, automatic voter registration is included in mail transactions for driver’s license renewals and changes of address. In addition to these transactions, AVR will now be included in mail transactions when a driver’s license holder advances to Graduated Driver’s License (GDL) Level 2 or 3, or when a GDL holder progresses to operator’s license status. As with other mail AVR transactions, voters will receive a notice that they will be automatically registered to vote unless they opt out.  This notice will provide the individual with 30 days from the date the letter was issued to opt out of AVR. The customer can opt out by mailing the letter to Bureau of Elections (BOE) or through online services.  If the customer does not opt out within the 30-day timeframe they will be registered to vote. 

Customers must meet the following criteria to receive the AVR letter: 

• At least 17 years and 6 months old. 
• Marked as a U.S. Citizen in the driver database (CARS). 
• Not currently registered to vote.