August 5, 2020

Provisional Ballot Report Available in eLearning

The Provisional Ballot Report is now available in eLearning.  Remember, the election law requires you to complete the report by August 11! 

Within 7 days after an election, city and township clerks must report totals by precinct of voters appearing in the polling place who:

• were not listed in the ePollbook or precinct list and completed a Provisional Ballot Form; or
• signed the Affidavit of Voter Not in Possession of Picture ID (back of the Application to Vote).

This report satisfies the election law requirements that apply to your jurisdiction (MCL 168.813(3)-(4) for cities and townships and MCL 168.829(2)-(3) for counties).

Download this worksheet to help you organize your numbers before filling out the report.  This will make completing the report much easier!

Jurisdictions with a large number of precincts can enter their data into this formatted spreadsheet and upload the spreadsheet instead of typing into the report table. 

To open the online form:

1. Log into the Elections eLearning Center using this link  (if it does not go directly to the report, search for August 2020 Provisional Ballot Submit Form).
2. If necessary, click the launch button.
3. The online form should open in a new window.  If this does not happen immediately, allow pop up windows using these directions.
4. Enter the information requested in the form.
5. Click the Submit button at the bottom of the form to send your information, and you will be taken to a confirmation page. If you do not see the confirmation page, we will not receive your report.
6. You will receive an email at the address you provided in the form.
7. Mark the report complete in the Transcript box in the eLearning Center.

Counties, cities, and townships can immediately see what reports we've received by viewing the Received Provisional Ballot/Not in Possession of ID Reports in the eLearning Center.

Remember, this report is different than the actual vote results of provisional envelope ballots determined to be valid after the election. Those results must be sent to your county clerk to be included in the canvass. Please review Chapter 16, page 4 of the Election Officials' Manual if you have any provisional envelope ballots.

Reminder -- don't report the number of your AV ballots on the Provisional Ballot Report.  That number will be much higher and is not necessary to include!  This is strictly for you to report the number of in-person provisional ballots issued (either affidavit or envelope) in each precinct on Election Day, along with the number of voters who filled out the Affidavit of Voter Not in Possession of ID.  All cities and townships must submit this report, even if '0' provisional ballot forms were completed or '0' Affidavits of Voter Not in Possession of ID were completed by voters -- please submit the report with '0' recorded.

IN THIS ISSUE

• Provisional Ballot/Voter Not in Possession of ID Report

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