July 15, 2019

BOE Job Opening The Bureau of Elections is hiring an Election Specialist.

The Election Specialist position's main responsibilities would be:

• develop and maintain training materials and conduct training for in-person and online training
• coordinate and manage data collection and reporting requirements
• assist with the oversight of Michigan's nearly 1,600 county and local election offices in the performance of their duties to ensure proper practices and procedures
• assist with specialized projects and complete other advanced election related tasks

Full information on the job description, benefits, and how to apply can be found on the Michigan Jobs web page. Applications will be accepted through July 22, 2019.

Filing Deadlines Approaching As a reminder, a few filing and submission deadlines are approaching over the next two weeks for the November election: July 23, 4 p.m. - Partisan and nonpartisan candidates; minor party candidates July 30, 5 p.m. - Petitions to place proposals on ballot August 7, 4 p.m. - Candidates without political party affiliation who seek a partisan office August 13, 5 p.m. - Ballot wording of proposals qualified to appear on ballot certified For full details, review the November 2019 Election Calendar.

QVF Legacy Shut Down

As has been communicated in previous News Updates, all users need to use QVF Refresh for their voter registration and election administration needs. We are in the process of shutting QVF Legacy down with the timeline listed below.

The following is the shutdown timeline and brief descriptions of the warning message users will see at log in to the QVF Legacy.

QVF Legacy Shutdown Timeline

July 15.  Shut down process will begin.  Any user entering the QVF Legacy system will see a pop up message at log in that will inform them that the system is scheduled for a shut down within 60 days and will be directed to use QVF Refresh. The message will further explain the shut down process with timeline.

August 15.  All Legacy replica users will become “read only/guest users” and their ADMIN account will no longer be accessible.  Data in the software will only be available on a read only basis.

September 15.  All remaining Legacy replica user accounts will be permanently deleted.  Users will no longer be permitted to log into their replica, and it will be decommissioned soon after this date.

Please make provisions now to gain the training necessary if you are not currently a QVF Refresh user.  Classes are available in eLearning:

• QVF Basic User Training online (to search voters, track AV applications and ballots, perform voter registration data entry in the 14 days prior to and on Election Day, download EPB)

• QVF Refresh Complete Training in-person (to access all parts of the QVF software, including the inbox and voter registration any time)

IN THIS ISSUE

• BOE Job Opening
• Filing Deadlines Approaching
• QVF Legacy Shut Down
• BOE Job Openings
• BOE Question of the Week

QVF Refresh Software Release for July 12, 2019

The following software changes have been released:

Clerk Contact Lookup. Adjusts the latitude and longitude automatically when address is changed or updated.

EPB Ballot Summary. Adjusted summary to only reflect and show the information for the Inner Precinct selected.

BOE Question of the Week: When can a voter legally sign a petition? Is it the Entry Date or Effective Date? Answer: As soon as a voter’s registration is entered into the QVF, they are registered voters and therefore eligible to sign a petition. Have a question you'd like to see in the Question of the Week?  Send it to Elections@Michigan.gov.

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