January 6, 2017

Regional Training Sessions Available - New Election Officials

As we welcome hundreds of new clerks in 2017, the Bureau of Elections is conducting New Election Officials' Accreditation in-person training sessions throughout the state January through March.

This in-person class is part of the New Election Officials' Accreditation Certification which must be completed in order to be Accredited for Michigan Elections. In addition to the in person class, new election officials are required to complete four online training components (two before class and two after class) and pass an exam.

This 2 day accreditation class is for new election officials only.  It includes new QVF user instruction to qualify for QVF account access.  This class is only for people who have not attended the in person accreditation class previously.

If you are a new election official or have not taken this two-day course, designed specifically for new election officials to obtain their initial accreditation, now is the time to take advantage of classes offered outside of Lansing.

To register for class (registration is required), login to the eLearning Center, Browse by Subject "Classes" and select the Accreditation in Person Class for New Election Officials on your certification list to register for a class session.

Classes are available at the following dates and locations and will be held from 9 a.m. to 4:30 p.m. each day:

Delta Township (Eaton Co) - January 19 & 20

Gaylord (Otsego Co) - January 26 & 27

Bay City (Bay Co) - February 16 & 17

Plainwell (Allegan Co)- February 22 & 23

Highland (Oakland Co) - February 28 & March 1

Cadillac (Wexford Co) - March 7 & 8

Petoskey (Emmet Co) - March 22 & 23

Marquette (Marquette Co) - March 29 & 30

Delta Township (Eaton Co) - April 11 & 12

NVRA Cancellations The biennial cancellation of voters, as allowed by the National Voter Registration Act (NVRA), will be completed this upcoming week. These cancellations are the result of proper usage of QVF when receiving reliable information that a voter has moved. When this information is entered into QVF to issue the voter a confirmation or cancellation notice, QVF automatically keeps track of the cancellation time frame. Federal law allows a voter two general elections to respond to the confirmation or cancellation notice and/or vote before being cancelled. If no activity is detected, QVF cancels the voter. For more information on how to properly enter these voters into QVF review pages 20-44 of Chapter 1 of the QVF Reference Manual. And for information on when to issue a confirmation or cancellation notice, review pages 14-20 of Chapter 2 of the Election Officials' Accreditation Manual.

IN THIS ISSUE

• New Election Officials' Accreditation Classes
• NVRA Cancellations
• EAC Survey Due Soon
• New Clerks and/or Staff Members
• May Election Calendar
• Overdue Reports

EAC Survey Due Soon!

The EAC Survey was released before the holidays and must be completed by January 15th for the Bureau of Elections to meet the deadline for submittal to the federal Elections Assistance Commission.

The 2016 Election Administration and Voting Survey can be accessed via the eLearning Center in the local Clerk's Transcript box or by everyone in the Browse by Subject Box – under Forms /Surveys. A worksheet is available for your use to gather your data before typing into the online form.

Please complete this short survey as soon as possible but no later than January 15th.

To verify that you completed the survey, review the Received EAC Surveys Report.

New Clerks and/or Staff Members As new Clerks and staff come on board, please remember to complete the Election Accounts Request Form to report these additions, deletions and/or changes (including title changes).

May Election Calendar The May 2, 2017 Election Calendar has been released. If you subscribe to the digital calendar, you will find that calendar has already been updated. The digital calendar enables the user to view the calendar graphically in a daily, weekly, or monthly format. In addition, it can be linked directly to Outlook or another Google calendar. Full instructions on how to link the calendar to Outlook can be found in the eLearning Center.

Overdue Reports A few jurisdictions have still not completed Voter History nor submitted their Provisional Ballot and Not in Possession of ID reports for the November election. Review this link for a list of jurisdictions that still need to file. Reports must be submitted in the eLearning Center.

Helpful Links