January IT Newsletter

IT Connect Newsletter

Volume 3, Issue 1

January 25, 2018



ITems of Interest

Dave Hulst

The holidays are over and the overeating is done. Did you hold it for the holidays? This may be a good time to talk about “Bufferbloat.” That feeling you get when you’re full and can’t eat anymore but there is still a table full of food. In the computer world, we have storage called buffers that allows information to build up while it’s waiting to be processed or sent somewhere. In IT we often hear about bufferbloat when people call us to say their computer is slow or the network is slow. Have you ever noticed your phone shows five bars but nothing seems to be getting through: e-mail  or messages? All possible signs of bufferbloat.

Unlike us, computers cannot expand their stomachs to accommodate more information. So if you have a lot of programs open on your computer, or you’re working on a large Excel document with lots of calculations or macros, or you’re sending or downloading large files over the network, or you’re working on the server during peak hours, you may experience the affects of bufferbloat.

overload

 

Side effects of bufferbloat may include “Tail Drop.” That is a rejection by the system. Latency, or delay while the information ahead of yours is processed. You might also call this deferment. Bufferbloat also occurs in a more common way, your mailbox. Before voicemail, you had to actually get someone on the line to pass information. But now with voicemail and e-mail systems that have large amounts of storage there is almost no limit to the communication buffer. Consider the new reality: buffers reduce idle time. And what does that mean? How many of you check e-mail while traveling, on vacation, during the weekend, during meetings, in the middle of the night, as soon as you wake up, OR IN THE BATHROOM!?

My hold it for the holidays effort has focused on my e-mail bufferbloat problem. In November, I began unsubscribing from nearly every incoming commercial e-mail (taildrop). While I was away, I turned on my phones temporary greeting and my e-mail Out-of-office notice (informing e-mail senders to expect latency in my response). I set up rules so my e-mail was directed to folders. By pre-sorting them, I could quickly process them. I used the “Clean Up Folders & Subfolders” option in Outlook to remove duplicates. The results? It’s still something I need to continue to work on. Bufferbloat is something I need to deal with every day.

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Spotlight on Staff

Tina

January brings with it a new year…… and a Super bowl!  Everyone knows that it takes a great team, led by great coaches to make it to the Super bowl.  We are very fortunate to have such a team within the County’s IT department.  Last month we acquainted you with Coach Pavlak (GIS), and we continue this month with an introduction to our Project Manager, Coach Tina McConnell.

How did you end up in IT?
Actually, it was never my intention to end up in IT.  I graduated from the University of Michigan with a BA in Psychology and an Elementary School Teacher’s Certificate.   My plan was to teach, so I was applying for teaching jobs and planned to substitute teach in the fall if I did not find a full time position.  In the meantime, right after graduation, I got a summer job at Holland Hitch in their IT Department assisting their IT Secretary.  They did not have a formal Help Desk, but my phone number was the number that staff called to get assistance.  I would help them or record their issue and pass it onto a programmer.   At the time, Holland Hitch was just starting a project to move to Windows computers and install Microsoft Office.  Towards the end of the summer, the IT Director, came to me with a proposal.   He wanted to keep me on beyond the summer in a flexible manner.  If one of the schools called me to sub, I could do that, but on any days that I did not get a call, I would come in to work there.  He also asked me if I could develop a training program for Microsoft Office for their staff and conduct classes.  I had experience teaching, and I had experience using Word and Excel from college.   I ended up working for Holland Hitch for 2 years, and I traveled to each of their locations in South Carolina, Missouri, and Arkansas to teach my Microsoft Office classes.  After a year of substitute teaching and working at Holland Hitch, I had discovered that I liked teaching adults much better than kids.

What are your major job functions?
I wear a lot of different hats in the IT Department.  My title is Project Management Coordinator.   I do some project management, some process management for internal IT processes, Service Management, and Business Relationship management.  Basically, it all boils down to making sure our customers are getting the best service possible!

How long have you worked for the County?
I’ve been at the County for 12 years.

What was your very first job?  
Little Caesars, making the pizza, crazy bread and taking orders over the phone. 

What did you aspire to be as a child?
I honestly don’t ever remember having one specific career that I wanted to do.  I started college as a pre-med student, got a degree in Psychology and a teacher’s certificate, and ended up in IT.  Go figure!

Did you go to college?  If so, what college and what was your major?  
University of Michigan – GO BLUE!  Majored in Psychology and Education

Where are you from originally?  If not this area, how did you end up here? 
I have always lived in Michigan.  We moved to Holland from Owosso, MI when I was 10, and I now live less than a mile from the home in Holland where I grew up. 

Are you married? If so, spouse’s name?  
I’ve been married to Jack for almost 21 years. 

Do you have Children/grandchildren?  If so, names and ages?  
I have 2 kids.  Kaylie, 18, is a freshman at the University of Michigan Dearborn, majoring in Engineering and playing on their softball team.  Jaxson, 16, is a sophomore at West Ottawa High School. 

Do you have any Pets?  
I’ve always thought I was a dog person, because we always had dogs when I was growing up, but we have two cats right now, Toby and Keiko.   I’m thinking about adopting a golden retriever puppy in the spring, but we’ll see. 

Do you have any Hobbies?
I love to read.  My favorite author is Stephen King, I think I’ve read everything he’s ever written, except for the Dark Tower series.  I also like to see movies.  My dad took me to see the original Star Wars 7 times in the theater.   Harrison Ford has always been my favorite actor.  I joke that Han Solo and Indiana Jones were the first men I ever loved.  I was crushed when I saw A Force Awakens and Han died!  I think my husband was a little jealous.    I also have always loved to do jigsaw puzzles, the more difficult and bigger, the better.   I like to do crafts, but there hasn’t been a lot of time for that hobby while raising kids.  I listen to music. I’ve been told that my musical taste is not what people would expect.  It’s a little eclectic.  I’m partial to rock bands from the 80s, especially Bon Jovi, but actually enjoy the same music my teenagers listen to, which is what is usually playing loudly in my car.  My daughter and I have gone on several road trips together singing along with Pitbull and Meghan Trainor.  Finally, I love to watch my kids play sports, especially softball, and I’m looking forward to softball at the collegiate level this spring. 

What do you enjoy doing in your spare time in addition/in place of any hobbies? 
I’m a huge believer in life-long learning.  I have a Master’s degree in Information Technology that I got when my kids were little because I felt I needed to justify my career in IT with a degree.  Currently, I am working on another Master’s degree in Information Technology Management. 

Did you have a favorite toy growing up?
Puzzles and books.  I also loved Legos, but never had any of my own.  My little brother would get Lego sets for presents, and I would “help” him follow the instructions to build it.  Helping usually consisted of taking over, and making sure the directions were followed.   Can you tell I’m a first born child? 

In your opinion, what is the greatest technological advance of our time?  
I would have to say the smartphone.  My dad worked in IT and I remember when I was little going with him to work and seeing the huge computers and disk drives.  Now, we hold that power in the palm of our hands. 

If you could have lunch with any person living or dead, who would it be and why?
Although there are a ton of people I would love to talk to, I have to say my mom.  Both of my parents passed away from Alzheimer’s in the past 4 years, my mom first.  My dad was able to cover for mom for a long time, so by the time the rest of us realized she was really sick, she was beyond conversation.   I miss talking to her, and I have a ton of questions I never got to ask her.

If you knew you were going to be were stranded on a deserted island, what is the one item you would bring with you?
My Kindle loaded with books!

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IT Staff Announcements

extra

Congratulations to Aaron Becker who has achieved certification as a CISCO-Certified Network Associate(CCNA). This challenging certification requires a strong knowledge of network setup and configuration. Aaron achieved this through self-study, classroom work, hands-on experience, and after passing two certification exams. Congratulations Aaron!

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News

IT Project Updates

Fillmore Main Conference Room Technology Update
Beginning in February, the main Conference room at the Fillmore campus will be getting a much needed technology facelift.  New hand-held and ear-set/headset microphones will be included in the refresh.  The new mic system will allow up to six presenters to be “wired” at a single time.  We will be introducing a wireless presentation gateway that will allow a wireless connection to the system to present content.  We will be replacing the low lumen DLP projectors with high lumen laser projectors.  The change in projector technology will produce better colors and brighter projected images.  In addition to the projectors, we will be getting a RoboTRAK Presenter Tracking System.  It works when the presenter wears a lanyard containing an infrared signal source. The RoboTRAK IR Camera follows the lanyard and directs movements of the RoboSHOT video camera.  RoboTRAK makes presenter tracking intelligent and automatic, and eliminates the need for dedicated camera operators. (Vaddio, 2017).  Incorporated with the RoboTRAK is the Extron 300 Streaming Media processor that will allow to easily record or stream content to YouTube Live, Facebook Live, UStream, and many other streaming formats allowing remote users to enjoy the LIVE experience.  SoundCom will provide training on the new system on February 8 at 2:00pm in the Main Conference Room Fillmore Campus. 

Phone System
The IT Department is getting closer to the end of the process of developing the Request for Proposal (RFP) to replace our phone system with our consultant, Secant Technologies.  Secant is beginning to create a first draft and get answers to lingering questions.   They are also continuing to review network upgrade configuration options in light of our network video recording RFP which is also in process.  Communication continues between us and Secant with a goal of releasing the RFP as soon as possible.

Watch for further updates in future IT newsletters. 

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GIS Corner

“Didn’t we get new aerial photos last year?” was one of the more frequently asked questions I got in 2017. My response usually was “Yes, but….”. Unfortunately, the flight failed to meet the specification of the contract, so this means that we will be having another flight in the spring of 2018.

The 2017 imagery was still given to us and has been added to most of our applications, so feel free to use it but know there are some issues with the quality of the data.

GIS1

We have also contracted with Pictometry to provide us with change analysis between the 2014 and 2018 imagery, and then again in 2020. With Pictometry’s ChangeFinder deliverable we will be able to easily find any structural changes that have occurred on a parcel.

GIS2

Story map of the month:

The Life and Words of Dr. Martin Luther King Jr.

https://storymaps.esri.com/stories/2017/mlk/

If you have any questions, please reach out to Shane Pavlak, GIS Supervisor, at spavlak@miottawa.org or call at 738-4602.

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Tips & Tricks

How to Take Screenshots in Windows 10

Snapping screenshots can be extremely useful for quickly showing someone something from your desk top, capturing an error, or creating manuals and procedures.  The following tools have been around for quite some time, but aren’t always obvious to users.  They are native to the Windows operating systems and should work on most Windows versions.

 

tip1

Print Screen
Pressing this key will copy your entire screen (or multiple screens) onto the clipboard.  You can then paste it into any program that will allow you to paste an image.

 

Windows Key + Print Screen
This function was an “upgrade” in Windows 8, but also works for 10.  Pressing these keys simultaneously will again capture your entire screen (or screens) and automatically saves it to a folder located in Pictures > Screenshots.

tip2
tips3

Alt + Print Screen
Pressing these keys simultaneously will only capture the image of the program you are currently working in.  I have taken an Alt + Print Scrn capture below as an example.  As you can see, it only captured the Word document I was working in.

tips4
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Facts
Tech